May 13, 2026 at 4:30 PM - Committee of the Whole
| Agenda |
|---|
|
1. Call to Order of Committee of the Whole at 4:30 p.m.
|
|
2. Roll Call: (Board Members, Cabinet Members)
|
|
3. Pledge of Allegiance
|
|
4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
|
|
5. Approve Introductory Meeting Minutes by consensus for April 8, 2026
Attachments:
()
|
|
6. Note: Comments from the Community (Limited to three (3) minutes for each comment).
|
|
7. EQUITY: (Approximately 60 minutes)
Administrator: Jason Blume, Assistant Superintendent for Communications & Community Relations |
|
7.A. Roll Call: Evelyn Meeks, Jason Blume, Terrell Yarbrough, Pam Cook,
Union: Elana-Schelling-Tufte/designee E Team members: Loves Park Machesney Maple Marquette Olson Park Parker Center Ralston Rock Cut Windsor High School Middle School |
|
7.B. Meeting Minutes Consensus for April 8, 2026
Attachments:
()
|
|
7.C. Goal Statements
|
|
7.D. Public Comments (if any)
|
|
7.E. Discussion Items
|
|
7.E.1. 2025-2026 Reflection
|
|
7.F. New Business
|
|
7.F.1. Other Items
|
|
7.G. Announcements and Updates
|
|
7.G.1. Next Meeting Date: June 10, 2026
|
|
7.H. Adjourn
|
|
8. EDUCATION: (60 minutes or as needed)
Administrator: Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction |
|
8.A. Roll Call: Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union: Elana Schelling-Tufte/designee
Members: Loves Park Machesney Maple Marquette Olson Park Parker Center Ralston Rock Cut Windsor High School Middle School |
|
8.B. Meeting Minutes Consensus for April 8, 2026
Attachments:
()
|
|
8.C. Public Comments (if any)
|
|
8.D. Agenda Items
|
|
8.D.1. High School Pathways
Attachments:
()
|
|
8.E. Adjourn
|
|
9. POLICY: (Approximately 60 minutes)
Administrator: Dr.Terrell Yarbrough, Superintendent |
|
9.A. Roll Call: Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Pam Cook, Josh Aurand, Jason Blume, Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee
|
|
9.B. Meeting Minutes Consensus
|
|
9.C. Public Comments (if any)
|
|
9.D. Agenda Items
|
|
9.D.1. Policy Chart May 2026
Attachments:
()
|
|
9.D.2. PRESS MEMO #121
Attachments:
()
|
|
9.D.3. Current & PRESS Policies By Assignee
|
|
9.D.3.a. Dr. Terrell Yarbrough
Attachments:
()
|
|
9.D.3.b. Dr. Shelley Wagner
Attachments:
()
|
|
9.D.3.c. Dr. Michelle Erb
Attachments:
()
|
|
9.D.3.d. Josh Aurand
Attachments:
()
|
|
9.D.3.e. Heidi Lange
Attachments:
()
|
|
9.D.3.f. Dr. Jason Blume
Attachments:
()
|
|
9.E. Adjourn
|
|
10. BUSINESS : (60 minutes or as needed)
Administrator: Josh Aurand, Assistant Superintendent for Business & Operations |
|
10.A. Roll Call: Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee
|
|
10.B. Meeting Minutes Consensus April 8, 2026
Attachments:
()
|
|
10.C. Public Comments (if any)
|
|
10.D. Agenda Items
|
|
10.D.1. Recommendation to accept March 2026 Treasurer's Report
Attachments:
()
|
|
10.D.2. Recommendation to approve renewal quote for the Treasurer's Bond FY27 with a limit of $7,300,000 in the amount of $6,464
Attachments:
()
|
|
10.D.3. Recommendation to award Rock Cut Parking Lot Project bid
Attachments:
()
|
|
10.D.4. Recommendation to award HMS Painting Corridor Project bid
Attachments:
()
|
|
10.D.5. Recommendation to approve Memorandum of Understanding with Hagney Architects for Harlem High School for replacement of boilers
Attachments:
()
|
|
10.D.6. Recommendation to approve Memorandum of Understanding with Hagney Architects for Harlem High School for Fire Alarm System Upgrades
Attachments:
()
|
|
10.D.7. Recommendation to approve an agreement with Thayer Energy Solutions to update lighting in Windsor Elementary School
Attachments:
()
|
|
10.D.8. Recommendation to approve membership with Northern Illinois Council of Governments (NorthCOG)
Attachments:
()
|
|
10.D.9. Recommendation to Appoint Benefits Consultant
Attachments:
()
|
|
10.D.10. Recommendation to approve a one-year extension agreement with Athletico Management LLC to provide athletic training services for a total cost of $39,725
Attachments:
()
|
|
10.D.11. Recommendation to approve a renewal with Thomson Reuters CLEAR and LPR Software that will assist with residency verification for a three (3) year agreement
Attachments:
()
|
|
10.D.12. Recommendation to approve an agreement with Relevant Science Education, LLC and ROE 17 to provide 2 (two) professional development workshops for secondary science teachers, for a cost of $5,354.67, paid with Title II Funds
Attachments:
()
|
|
10.D.13. Recommendation to approve an agreement for Professional Development with HMH Amira and Waggle for Loves Park Elementary, for a cost of $8,400 paid with Title II Funds
Attachments:
()
|
|
10.D.14. Recommendation to approve an agreement for Professional Development with HMH Into Reading, for a cost of $4,200 paid with Title II Funds
Attachments:
()
|
|
10.D.15. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private/parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY27 school year at a total cost of $88,800, funded by the IDEA Flow Through Part B Grant and Pre-K IDEA Grant
Attachments:
()
|
|
10.D.16. Recommendation to approve an Independent Contractor Agreement with Christina Gouchenour to provide bilingual psychological evaluations at a cost of $900 per academic assessment per student and $1,100 per academic and cognitive assessment per student, paid with IDEA Flow Through Part B
Attachments:
()
|
|
10.D.17. Recommendation to approve an Independent Contractor Agreement with Bright Beginnings Bilingual Therapy, LLC to provide Speech & Language evaluations for 2026-2027 school year at $1,000 per evaluation for Pre K-2nd grade students and $1,400 per evaluation for 3rd-12th+ grade students, $80 per hour for screening and miscellaneous services, paid with IDEA Flow Through Part B & IDEA Pre-K
Attachments:
()
|
|
10.D.18. Recommendation to approve an agreement with Crisis Prevention Institute to provide professional development and for the registration for CPI Training for Train the Trainer for a cost of $5,988.00, paid with IDEA Flow Through Part B
Attachments:
()
|
|
10.D.19. Recommendation to approve a renewal agreement with Teaching Strategies Gold for one (1) year subscription at $4,746.00 paid with local funds
Attachments:
()
|
|
10.D.20. Recommendation to approve a renewal agreement with Mystery Science for a one (1) year subscription at a total cost of $12,593.00, paid with local funds
Attachments:
()
|
|
10.D.21. Recommendation to approve a one (1) year renewal agreement with Curriculum Associates for i-Ready Assessment for grades K-8 at a cost of $48,592.50, paid with local funds
Attachments:
()
|
|
10.D.22. Recommendation to approve a one (1) year renewal with AMIRA Learning for Istation en Espanol Program for a total of $4,410, paid with Title IV funds
Attachments:
()
|
|
10.D.23. Recommendation to approve an agreement with MusicPlay Online for a one (1) year subscription for a cost of $1,000, paid with Title IV funds
Attachments:
()
|
|
10.D.24. Recommendation to approve a one (1) year renewal agreement with Second Step for online curriculum subscription for a cost of $3,199, paid with Title IV Funds
Attachments:
()
|
|
10.D.25. Recommendation to approve an agreement with DBQ Online for a one (1) year subscription renewal at a total cost of $2,800, paid with Title IV
Attachments:
()
|
|
10.D.26. Recommendation to approve an agreement with Fastbridge for a one (1) year subscription renewal at a cost of $9,630, paid with IDEA grant
Attachments:
()
|
|
10.D.27. Recommendation to approve an agreement with Formative (Newsela) for instruction and assessment platform for teachers at a cost of $24,934.24, paid with local funds
Attachments:
()
|
|
10.D.28. Recommendation to approve a contract renewal with Embrace Education, Inc. for Embrace IEP and 504 platforms and website access for $20,162.25 for the FY27 school year, funded by the IDEA grant
Attachments:
()
|
|
10.D.29. Recommendation to approve a renewal agreement with Woodcock Johnson V for a one (1) year subscription at a total cost of $7,940.40, paid with IDEA grant
Attachments:
()
|
|
10.D.30. Recommendation to approve an agreement with Pearson Digital Assessment Library for a one (1) year subscription for a cost of $24,327.00, paid with IDEA grant
Attachments:
()
|
|
10.D.31. Recommendation to approve an agreement with Everway (News2You) for a one (1) year subscription renewal for a cost of $26,909.25, paid with IDEA grant
Attachments:
()
|
|
10.D.32. Recommendation to approve an agreement with Readtopia for a one (1) year subscription for a cost $2,840.87 paid with IDEA grant
Attachments:
()
|
|
10.D.33. Other
|
|
10.E. Adjournment
|
