April 13, 2026 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance: Windsor Elementary Students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes & Closed Session Meeting Minutes for March 25, 2026

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Requests:

10.A.2. Recommendation to approve District Grant Consolidated Plan

10.A.3. Recommendation to approve Parker School Wide Title I Plan

10.B. Josh Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property:

10.B.2. Recommendation to accept February 2026 Treasurer's Report

10.B.3. Recommendation to approve a three (3) year extension with EvaluWise for a total cost of $23,505.90, paid with local funds

10.B.4. Recommendation to award HHS Stadium Lighting Bid to Barton Electric Inc. for $166,870.00

10.B.5. Recommendation to approve a one (1) year renewal with Edgenuity for student licenses at a cost of $9,192.75, paid with local funds

10.B.6. Recommendation to approve three (3) year agreement with CommonLit for high school ELA Curriculum at a cost of $18,900, paid with local funds

10.B.7. Recommendation to approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses

10.B.8. Recommendation to approve Intergovernmental Agreement with Rock Valley College for the Running Start Program

10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.D. Dr. Terrell Yarbrough, Superintendent

10.D.1. Recommendation to approve Second Reading of Policy Updates from March 9, 2026, First Reading

10.D.2.  Freedom of Information Act request dated March 18, 2026, was submitted by CT Mills requesting electronic copies of any existing records identifying the employee(s) responsible for leadership, oversight, or coordination of the following functional areas at the district or central office level:. The District responded to the requestor on March 23, 2026, with the inclusive document. 

10.D.3.  Freedom of Information Act request dated March 12, 2026, was submitted by Megan Schulz requesting records on what companies we contract with or sold to for every solar farm on Harlem-owned land, kick backs that Harlem receives, what account these funds go into and how they are being distributed/utilized. The District responded to the requestor on March 26, 2026, with the inclusive documents. 

10.D.4. Freedom of Information Act request dated March 24, 2026, was submitted by Bo Kim requesting records for 3/06/26 results/tabulations and which bidder was awarded the project for the flooring replacement work at Harlem High School & Parker Early Education Center. The District responded to the requestor on March 27, 2026, with the responsive document. 

10.D.5. Freedom of Information Act request dated March 26, 2026, was submitted by Justin Wenig requesting all purchase orders and/or payment records for non-person/vendor entities, such as companies, organizations, or contractors from January 1, 2025 to current date. The District responded to the requestor on March 31, 2026, with the responsive document. 

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

12. ACTION ITEMS

12.A. Accept February 2026 Treasurer's Report

12.B. Approve Resolution Declaring Surplus Property

12.C. Approve District Grant Consolidated Plan

12.D. Approve Parker School Wide Title I Plan

12.E. Approve Second Reading of Policy Updates from March 9, 2026, First Reading

12.F. Approve a three (3) year extension with EvaluWise for a total cost of $23,505.90, paid with local funds

12.G. Approve the award HHS Stadium Lighting Bid to Barton Electric Inc.

12.H. Approve a one (1) year renewal with Edgenuity for student licenses at a cost of $9,192.75, paid with local funds

12.I. Approve three (3) year agreement with CommonLit for high school ELA Curriculum at a cost of $18,900, paid with local funds

12.J. Approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses

12.K. Approve Intergovernmental Agreement with Rock Valley College for the Running Start Program

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment