January 20, 2026 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance: Marquette Elementary Students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Regular Board Meeting & Closed Session minutes for December 15, 2025 & Public Hearing minutes for December 8 and 9, 2025. 

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Requests:

10.B. Josh Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property:

10.B.2. Recommendation to accept November 2025 Treasurer's Report

10.B.3. Recommendation to award bus bid to Central States Bus Sales for three Conventional Style buses at a cost of $449,370 and three Transit Style Front Engine buses at a cost of $514,740, for a total cost of $964,110

10.B.4. Recommendation to award HHS Dust Collection bid to Miller Engineering Company, in the amount of $370,917

10.B.5. Recommendation to approve an agreement with AYA Healthcare Inc. to provide nursing services at Loves Park Elementary at a cost of $80 per hour at 37.5 hours per week, for 20 weeks for a total cost of $60,000, paid with IDEA Flow Through Part B

10.B.6. Recommendation to approve Contracted School Improvement Grant Tutor for Rock Cut Elementary at a cost of $10,500, paid with Planning Year Title I-Part A-Section 1003

10.B.7. Recommendation to approve Tyler Technologies/Munis reporting services migration, for a cost of $3,600

10.B.8. Recommendation to approve an agreement with Nania Energy Advisors

10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.D. Dr. Terrell Yarbrough, Superintendent

10.D.1. A Freedom of Information Act request dated December 5, 2025, was submitted by Brad Shields requesting salary reports for all certified and uncertified staff in the Harlem School District. The District responded to the requestor on December 16, 2025, with the inclusive document. 

10.D.2. Freedom of Information Act request dated December 11, 2025, was submitted by Nathaniel Langley from WIFR requesting an opportunity to inspect or obtain copies of emails from Superintendent Terrell Yarbrough that contain the word "plan" as well as "scenario" written between January 1, 2025, through the date of this request. The District responded to the requestor on January 5, 2026, with the inclusive documents.  

10.D.3. Freedom of Information Act request dated December 05, 2025, was submitted by Ashley Bragg requesting access to the following records related to the CTE (Career & Technical Education) expansion project at Harlem High School, specifically for the period from December 1, 2022, through the present: The District responded to the requestor on December 19, 2025, with the inclusive documents. 

10.D.4. Freedom of Information Act request dated December 31, 2025, was submitted by Owen Wang from Rockford Sun requesting copies of all active full-time aide contracts/collective bargaining agreements. The District responded to the requestor on January 5, 2026, with no pertaining documents.  

10.D.5. Freedom of Information Act request dated January 15, 2026, was submitted by the Illinois Retired Teachers Association requesting the contact information of certified staff who are planning to retire in 2026. The District responded to the requestor on January 15, 2026, with the inclusive document. 

10.D.6.  Recommendation to approve Second Reading of Policy 8:20 AP from November 17, 2025, Board Meeting

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

12. ACTION ITEMS

12.A. Approve Resolution Declaring Surplus Property

12.B. Accept November 2025 Treasurer's Report

12.C. Approve award bus bid to Central States Bus Sales for three Conventional Style buses at a cost of $449,370 and three Transit Style Front Engine buses at a cost of $514,740, for a total cost of $964,110

12.D. Approve award HHS Dust Collection bid to Miller Engineering Company, in the amount of $370,917

12.E. Approve an agreement with AYA Healthcare Inc. to provide nursing services at Loves Park Elementary at a cost of $80 per hour at 37.5 hours per week, for 20 weeks for a total cost of $60,000, paid with IDEA Flow Through Part B

12.F. Approve Contracted School Improvement Grant Tutor for Rock Cut Elementary at a cost of $10,500, paid with Planning Year Title I-Part A-Section 1003

12.G. Approve Tyler Technologies/Munis reporting services migration, for a cost of $3,600

12.H. Approve an agreement with Nania Energy Advisors

12.I. Approve Second Reading of Policy 8.20 AP from November 17, 2025 Board Meeting

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment