December 15, 2025 at 6:00 PM - Regular Board Meeting
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance: Machesney Elementary
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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6. Approval of Board Meeting Minutes: November 17, 2025
Attachments:
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7. Michael Sterling-Board President
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
Attachments:
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9.B. Voided Checks
Attachments:
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9.C. Payroll Voucher(s)
Attachments:
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9.D. Accounts Payable Warrants
Attachments:
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10. Administrative Reports
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10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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10.A.1. Recommendation to approve Student Travel Requests:
Attachments:
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10.B. Josh Aurand, Assistant Superintendent for Business & Operations
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10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
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10.B.2. Recommendation to accept FY25 Audit by Sikich
Attachments:
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10.B.3. Recommendation to accept October Treasurer's Report
Attachments:
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10.B.4. Recommendation to Approve Report on Cash Balance in Relation to Average Expenditures
Attachments:
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10.B.5. Recommendation to approve an agreement with Lighthouse Speech Therapy to provide speech and language services at a cost of $115 per hour at 37.5 hours per week, not to exceed 13 weeks for a total cost of $56,062.50, paid with IDEA Flow Through Part B
Attachments:
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10.B.6. Recommendation to approve an agreement with PD Monster to provide professional development on 1/5/26 for School Improvement Day and 2/13/26 for Teacher Institute Day for a cost of $6,300.00, paid with IDEA Flow Through Part B
Attachments:
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10.B.7. Recommendation to approve an agreement with The Regional Office of Education (ROE) for professional development workshops for teachers and administrators on Teacher Institute Day 2/13/26 at a cost of $12,300.00, paid with Title II funds
Attachments:
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10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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10.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
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10.D. Dr. Terrell Yarbrough, Superintendent
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10.D.1. Freedom of Information Act request dated November 19, 2025, was submitted by Olivia Carstens requesting all the documents pertaining to all the scenarios considered, as well as the proposed scenario 7, for the Elementary Consolidation Plan. The District responded to the requestor on November 25, 2025.
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10.D.2. Freedom of Information Act request dated November 28, 2025, was submitted by Olivia Carstens requesting Overviews of Scenarios 3, 4, and 5 comparable to the overviews for Scenarios 1, 2, 6, and 7 published at www.harlem122.org. The District denied the request on December 5, 2025.
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10.D.3. A Freedom of Information Act request dated December 11, 2025, was submitted by Oshea Smith from Sunlight Records requesting an electronic summary of purchase orders from July 1, 2025, through November 30, 2025. The District responded to the requestor on December 11, 2025, with the inclusive documents.
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11. Consent Agenda
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11.A. Approve Personnel Agenda & Addendum
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11.B. Approve Student Travel Request(s)
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12. ACTION ITEMS
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12.A. Approve Resolution Declaring Surplus Property
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12.B. Acceptance of FY25 Audit
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12.C. Accept October Treasurer's Report.
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12.D. Approve report of Cash Balance in Relation to Average Expenditures
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12.E. Approve an agreement with Lighthouse Speech Therapy to provide speech and language services at a cost of $115 per hour at 37.5 hours per week, not to exceed 13 weeks for a total cost of $56,062.50, paid with IDEA Flow Through Part B
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12.F. Approve an agreement with PD Monster to provide professional development on 1/5/26 for School Improvement Day and 2/13/26 for Teacher Institute Day for a cost of $6,300.00, paid with IDEA Flow Through Part B
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12.G. Approve an agreement with The Regional Office of Education (ROE) for professional development workshops for teachers and administrators on Teacher Institute Day 2/13/26 at a cost of $12,300.00, paid with Title II funds
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13. Announcements and Discussion:
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14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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15. ACTION ITEMS AFTER CLOSED SESSION
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16. Adjournment
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