November 17, 2025 at 6:00 PM - Regular Board Meeting
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance: Parker Center students |
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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6. Approval of Board Meeting Minutes: October 27, 2025
Attachments:
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7. Jason Blume, Assistant Superintendent for Communications & Community Relations
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7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
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7.A.1. NOVEMBER 15, 2025 - NATIONAL SCHOOL BOARD MEMBER DAY!
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
Attachments:
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9.B. Voided Checks
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9.C. Payroll Voucher(s)
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9.D. Accounts Payable Warrants
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10. Administrative Reports
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10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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10.A.1. Recommendation to approve Student Travel Requests:
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10.B. Josh Aurand, Assistant Superintendent for Business & Operations
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10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
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10.B.2. Recommendation to accept September 2025 Treasurer's Report
Attachments:
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10.B.3. Recommendation to approve 2025 Tax Levy.
Attachments:
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10.B.4. Recommendation to approve the 2026 School Maintenance Project Grant Opportunity
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10.B.5. Recommendation to approve resolution authorizing remaining bond proceeds to be used for other fire prevention, safety, energy conservation and school securities purposes.
Attachments:
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10.B.6. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY26 school year for a total of $8,100 paid with ESEA Title I Funds.
Attachments:
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10.B.7. Recommendation to approve an agreement with Thayer Energy Solutions to update lighting in Gym, Field House, Gym Mezzanine, Wrestling and Weight Rooms at Harlem High School for a cost of $18,634.59.
Attachments:
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10.B.8. Recommendation to approve an agreement with Formative for Professional Development for the middle school and high school on January 5, 2026, at a cost of $4,200, paid with Title II Funds.
Attachments:
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10.B.9. Recommendation to approve the purchase of OpenSciEd ECA Science Kits for the middle school and high school science departments at a cost of $14,481.60, paid with Title IV Funds.
Attachments:
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10.B.10. Recommendation to approve electricity provider services bid and approval for the Assistant Superintendent for Business and Operations to lock electricity rates
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10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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10.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
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10.D. Dr. Terrell Yarbrough, Superintendent
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10.D.1. Recommendation to approve First Reading of Policy Updates from November 12, 2025 Policy Committee
Attachments:
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10.D.2. Freedom of Information Act request dated October 16, 2025, was submitted by Shari Reid of SmartProcure requesting all purchasing records from 7/7/2025 to current. The District responded to the requestor on October 30, 2025, with the inclusive documents.
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10.D.3. Freedom of Information Act request dated October 16, 2025, was submitted by Justin Wenig requesting all purchasing records from 7/1/2022 to current. The District responded to the requestor on November 7, 2025, with the inclusive documents.
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10.D.4. District Utilization Proposal
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11. Consent Agenda
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11.A. Approve Personnel Agenda & Addendum
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12. ACTION ITEMS
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12.A. Approve Resolution Declaring Surplus Property
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12.B. Accept September 2025 Treasurer's Report
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12.C. Approve 2025 Certificate of Tax Levy
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12.D. Approve 2025 Tax Levy Resolution
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12.E. Approve the 2026 School Maintenance Project Grant Opportunity
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12.F. Approve resolution authorizing remaining bond proceeds to be used for other fire prevention, safety, energy conservation and school securities purposes.
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12.G. Approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY26 school year for a total of $8,100 paid with ESEA Title I Funds.
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12.H. Approve an agreement with Thayer Energy Solutions to update lighting in Gym, Field House, Gym Mezzanine, Wrestling and Weight Rooms at Harlem High School for a cost of $18,634.59.
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12.I. Approve an agreement with Formative for Professional Development for the middle school and high school on January 5, 2026, at a cost of $4,200, paid with Title II Funds.
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12.J. Approve the purchase of OpenSciEd ECA Science Kits for the middle school and high school science departments at a cost of $14,481.60, paid with Title IV Funds.
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12.K. Approve electricity provider services bid and approval for the Assistant Superintendent for Business and Operations to lock electricity rates
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12.L. Approve First Reading of Policy 8.20 AP from November 12, 2025 Committee Meeting
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13. Announcements and Discussion:
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13.A. Next Committee of the Whole Meeting: December 10, 2025
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13.B. Next Regular Board Meeting: December 15, 2025
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14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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15. ACTION ITEMS AFTER CLOSED SESSION
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15.A. Consideration and Possible Action on Employment of Personnel #2025-2026-1
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16. Adjournment
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