November 12, 2025 at 4:30 PM - Committee of the Whole

1. Call to Order of Committee of the Whole at 4:30 p.m.

2. Roll Call:  (Board Members, Cabinet Members)

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approve Introductory Meeting Minutes by consensus for October 8, 2025

6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  

7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Pam Cook,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

7.B. Meeting Minutes Consensus: October 8, 2025

7.C. Goal Statements

7.D. Public Comments (if any)

7.E. Discussion Items

7.E.1. Cultural Awareness and Action

7.F. New Business

7.F.1. Other Items

7.G. Announcements and Updates

7.G.1. Next Meeting Date: December 10, 2025

7.G.2. Equity Monthly Themes

7.H. Adjourn

8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

8.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

8.B. Meeting Minutes Consensus: October 8, 2025

8.C. Public Comments (if any)

8.D. Agenda Items

8.D.1. State Report Card Data

8.D.2. New courses for FY27

8.E. Adjourn

9. POLICY:  (Approximately 60 minutes)
Administrator: Dr.Terrell Yarbrough, Superintendent

9.A. Roll Call:  Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Pam Cook, Josh Aurand, Jason Blume,  Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee

9.B. Meeting Minutes Consensus: October 8, 2025

9.C. Public Comments (if any)

9.D. Agenda Items

9.D.1. 8:20 AP

9.E. Adjourn

10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations

10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee

10.B. Meeting Minutes Consensus: October 8, 2025

10.C. Public Comments (if any)

10.D. Agenda Items

10.D.1. Recommendation to accept September 2025 Treasurer's Report

10.D.2.  Recommendation to approve the 2026 School Maintenance Project Grant Opportunity

10.D.3. Recommendation to approve 2025 Tax Levy.

10.D.4. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY26 school year for a total of $8,100 paid with ESEA Title I Funds.

10.D.5. Recommendation to approve resolution authorizing remaining bond proceeds to be used for other fire prevention, safety, energy conservation and school securities purposes.

10.D.6. Recommendation to approve an agreement with Thayer Energy Solutions to update lighting in Gym, Field House, Gym Mezzanine, Wrestling and Weight Rooms at Harlem High School for a cost of $18,634.59.

10.D.7. Recommendation to approve an agreement with Formative for Professional Development for the middle school and high school on January 5, 2026, at a cost of $4,200, paid with Title II Funds.

10.D.8. Recommendation to approve the purchase of OpenSciEd ECA Science Kits for the middle school and high school science departments at a cost of $14,481.60, paid with Title IV Funds. 

10.D.9. Other

10.E. Adjournment