September 3, 2025 at 4:30 PM - Committee of the Whole

1. Call to Order of Committee of the Whole at 4:30 p.m.

2. Roll Call:  (Board Members, Cabinet Members)

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approve Introductory Meeting Minutes by consensus for 8/13/25

6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  

7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Pam Cook,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney,
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

7.B. Approve Equity Meeting Minutes by Consensus for August 13, 2025 

7.C. Goal Statements

7.D. Public Comments (if any)

7.E. Discussion Items

7.E.1. Sense of Belonging

7.F. New Business

7.F.1. Other Items

7.G. Announcements and Updates

7.G.1. Next Meeting Date: October 8, 2025 

7.G.2. Equity Monthly Themes

7.H. Adjourn

8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

8.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

8.B. Approve Education Meeting Minutes Consensus for August 13, 2025

8.C. Public Comments (if any)

8.D. Agenda Items

8.D.1. HoLA and Multlingual Learner Programming

8.D.2. ACCESS and Seal of Biliteracy Data

8.E. Adjourn

9. POLICY:  (Approximately 60 minutes)
Administrator: Dr.Terrell Yarbrough, Superintendent

9.A. Roll Call:  Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Pam Cook, Josh Aurand, Jason Blume,  Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee

9.B. Approve Policy Meeting Minutes by Consensus for August 13, 2025

9.C. Public Comments (if any)

9.D. Agenda Items

9.E. Adjourn

10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations

10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee

10.B. Approve Business Meeting Minutes by Consensus for August 13, 2025

10.C. Public Comments (if any)

10.D. Agenda Items

10.D.1. Recommendation to approve an agreement with Per Mar Security to update the monitoring system at Harlem Administration Center for a cost of $3,540.

10.D.2. Recommendation to approve an Independent Contractor Agreement with Bright Beginnings Bilingual Therapy, LLC to provide Speech & Language evaluations for 2025-2026 school year at $1,000 per evaluation for Pre K-2nd grade students and $1,400 per evaluation for 3rd-12th+ grade students, $80 per hour for screening and miscellaneous services, paid with IDEA Flow Through Part B & IDEA Pre-K.

10.D.3. Recommendation to approve partnership with ROE 17 for the middle school and high school science departments for continued implementation of OpenSciEd at a cost of $6,400, funded by Title II

10.D.4. Recommendation to approve an agreement with the Illinois MTSS Network to provide professional development to the Harlem Middle School Improvement Team at a cost of $16,116, funded by School Improvement Grant.

10.D.5. Recommendation to approve a partnership with UPchieve to provide tutoring services for the 2025-2026 school year to low-income students for a cost of $10,000, funded by School Improvement Grant. 

10.D.6. Recommendation to approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2024-02971 for Property Index No. 08-21-128-001 for the year 2024.

10.D.7. Recommendation to approve an agreement with Gordon Flesch Company to provide 6 copiers (Loves Park Elementary, Machesney Elementary, Maple Elementary, Marquette Elementary, Olson Park Elementary, Harlem High School Athletics) for a total cost of $96,585.

10.D.8. Recommendation to approve agreement with CLEAR for add-on License Plate Recognition software for an additional monthly cost of $279.47 per month

10.D.9. Discussion of Educational Facilities & Fiscal Sustainability 

10.D.10. Other

10.E. Adjournment