July 14, 2025 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes of June 16, 2025

7. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Evelyn Meeks, Secretary

10.A.1. Next Equity & Social Justice Meeting:  August 13, 2025 @ 4:30 p.m.

10.B. Aaron McKnight, Board member

10.C. Rebecca Carlson, Board member

10.C.1. Recommendation to approve Second Reading of Policy Updates from May 19, 2025 First Readings

10.C.2. Next Policy Committee Meeting:  August 13, 2025 @ 4:30 p.m.

10.D. Diana Johnson, Board member

10.E. Diane McKinney, Board Member

10.E.1. Next Education Committee meeting:  August 13, 2025 @ 4:30 p.m.

10.F. Michael Sterling, President

10.F.1. Budget Discussion

10.F.2. Next Regular Board Meeting:  August 18, 2025 @ 6:00 p.m.

10.G. Kurt Thompson, Vice President

10.G.1. Next Business Services Committee:  August 13, 2025 @ 4:30 p.m.

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Assistant Superintendent for Business & Operations

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept the May 2025 Treasurer's Report

11.B.4. Recommendation to approve an agreement with the Regional Office of Education for the renewal of a Truancy Interventionist for a cost of $50/hour at 40 hours/week for the 2025-2026 school year, paid with District Funds

11.B.5. Recommendation to approve an agreement with Secure Halo for Security Penetration Testing for a cost of $21,254, paid with Technology Department funds.

11.B.6. Recommendation to approve a Proposal of Service with Hagney Architects for a dust collection system at Harlem High School CTE building

11.B.7. Recommendation to approve Harlem High School Life Safety Amendment for Dust Collection System in the amount of $531,000

11.B.8. Recommendation to approve the purchase of updated Woodcock Johnson V protocols for 2025-2026 school year for a cost of $7,817.50, paid with IDEA Flow Through Part B. 

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request (FOIA) submitted by Owen Wang on June 18, 2025 requesting graduate information and the District's response dated June 23, 2025 with partial inclusive information

11.D.2. Freedom of Information Act Request (FOIA) submitted on June 23, 2025 by Owen Wang of the Rockford sun requesting information about the Math Team attendance at the Mu Alpha Theta conference and the District's response dated July 10, 2025

11.D.3. Freedom of Information Act Request (FOIA) submitted by SmartProcure on July 7, 2025 all purchasing records from 4/7/2025 to current and the District's response dated July 9, 2025.

11.D.4. Recommendation to approve the NIA (Northwestern Illinois Association) Subregion II Ballot for the Executive Board for a two-year term as follows:  To elect Sarah Moore, Winnebago County Special Education District Administrator and David Lombardo, Rockton # 140 School Board Member 

11.D.5. Profile of a Graduate

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Approve the NIA (Northwestern Illinois Association) Subregion II Ballot for the Executive Board for a two-year term as follows:  To elect Sarah Moore, Winnebago County Special Education District Administrator and David Lombardo, Rockton # 140 School Board Member 

13.C. Approve acceptance of the May 2025 Treasurer's Report

13.D. Approve an agreement with the Regional Office of Education for the renewal of a Truancy Interventionist for a cost of $50/hour at 40 hours/week for the 2025-2026 school year, paid with District Funds

13.E. Approve an agreement with Secure Halo for Security Penetration Testing for a cost of $21,254, paid with Technology Department funds.

13.F. Recommendation to approve a Proposal of Service with Hagney Architects for a dust collection system at Harlem High School CTE building

13.G. Approve Harlem High School Life Safety Amendment for Dust Collection System in the amount of $531,000

13.H.  Recommendation to approve the purchase of updated Woodcock Johnson V protocols for 2025-2026 school year for a cost of $7,817.50, paid with IDEA Flow Through Part B. 

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment