June 16, 2025 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Closed & Regular Minutes:  May 19, 2025 and Special Meeting Minutes of June 11, 2025

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Kurt Thompson, Vice President

10.A.1. Next Business Services Committee meeting:  July 9, 2025 @ 4:30 p.m.

10.B. Evelyn Meeks, Secretary

10.B.1. Next Equity & Social Justice Meeting:     July 9, 2025 @ 4:30 p.m.

10.C. Aaron McKnight, Board member

10.D. Rebecca Carlson, Board member

10.D.1. Recommendation to approve First Reading of Policy 7:60-AP-2 from June 11, 2025 Policy Committee 

10.D.2. Next Policy Committee Meeting:     July 9, 2025 @ 4:30 p.m.

10.E. Diana Johnson, Board member

10.F. Diane McKinney, Board Member

10.F.1. Next Education Committee meeting:     July 9, 2025 @ 4:30 p.m.

10.G. Michael Sterling, President

10.G.1. Next Regular Board Meeting:   July 14, 2025 @ 6:00 p.m.

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Recommendation to approve School Improvement Plans for Loves Park Elementary School and Harlem Middle School

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept April 2025 Treasurer's Report

11.B.4. Recommendation to renew bus washing agreement with Jarrod's Power Washing for the FY26 school year at a cost of $21.00 per vehicle

11.B.5. Recommendation to approve a three-year renewal agreement with Finalsite to help support our district communication systems

11.B.6. Recommendation to approve a one(1) year contract renewal with Vertiv Corporation for $6,535, paid with technology budget

11.B.7. Recommendation to approve to submit a School Violence Prevention Program (SVPP) Grant application to the US Department of Justice Office of Community Oriented Policing Services (COPs)

11.B.8. Recommendation to approve a Resolution transferring $650,000 from the Educational Fund to the Operations & Maintenance Fund and $200,000 from the Educational Fund to the Transportation Fund

11.B.9. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY26 school yard at a total cost of $88,800, funded by the IDEA Flow Through Part B Grant and Pre-K IDEA

11.B.10. Recommendation to approve an Independent Contractor Agreement with Soy Bilingual Therapy LLC to provide Speech & Language testing and evaluation reports for 2025-26 school year at $1,000 per K-2 grade students and $1,400 per 3-12+ grade students, paid with IDEA Flow Through Part B and IDEA Pre-K 

11.B.11. Recommendation to approve an Independent Contractor Agreement with Christina Gouchenour to provide bilingual psychological evaluations for the 2025-26 school year at a cost of $900 per bilingual academic assessment per student and $1,100 per bilingual academic and cognitive assessment per student, paid with IDEA Flow Through Part B and IDEA Pre-K

11.B.12. Recommendation to approve a contract renewal with Sunbelt Staffing, (VocoVision) for one (1) for school psychologist services of 37.5 hours per week for 38 weeks at a total cost of $152,247 for the FY26 school year, funded by the IDEA Flow Through Part B and IDEA Pre-K 

11.B.13. Recommendation to approve a five (5) year agreement with BSN Rewards Program for the purchase and supply of athletic apparel and equipment

11.B.14. Recommendation to Approve Resolution Designating Interest Earnings in Fiscal Year 2024-2025 and Prior Years for Fiscal Year 2025-2026

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Recommendation to approve Amendment to Intergovernmental Agreement with the Boone-Winnebago Regional Office of Education

11.D.2. Freedom of Information Act Request dated May 23, 2025 submitted by Mary Werner requesting information regarding a former employee's records and the District's five day extension request to June 10, 2025.  The District's response with inclusive documentation submitted to requestor on June 10, 2025.

11.D.3. Freedom of Information Act Request (FOIA) dated May 25, 2025, submitted by Mike Vichich requesting records of purchase orders from January 1, 2020 through March 31, 2025 across all departments and the District's response dated May 28, 2025 with inclusive documentation.

11.D.4. Freedom of Information Act Request (FOIA) submitted by CT Mills on June 5, 2025, requesting information regarding administrative staff and the District's response dated June 5, 2025 with inclusive information.

11.D.5. Request to approve Superintendent's Vacation Days:  June 30, July 1-3 and July 7, 2025

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve First Reading of Policy 7:60-AP-2 from June 11, 2025 Policy Committee Recommendations

13.B. Approve Resolution Declaring Surplus Property

13.C. Approve acceptance of the April 2025 Treasurer's Report

13.D. Approve recommendation to renew bus washing agreement with Jarrod's Power Washing for the FY26 school year at a cost of $21.00 per vehicle

13.E. Approve recommendation for a three-year renewal agreement with Finalsite to help support our district communications system

13.F. Approve recommendation for a Resolution transferring $650,000 from the Educational Fund to the Operations & Maintenance Fund and $200,000 from the Educational Fund to the Transportation Fund

13.G. Approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY26 school year at a total cost of $88,800, funded by the IDEA Flow Through Part B Grant and Pre-K IDEA Grant

13.H. Approve an Independent Contractor Agreement with Soy Bilingual Therapy LLC to provide Speech & Language testing and evaluation reports for 2025-26 school year at $1,000 per K-2 grade students and $1,400 per 3-12+ grade students, paid with IDEA Flow Through Part B and IDEA Pre-K

13.I. Approve an Independent Contractor Agreement with Christina Gouchenour to provide bilingual psychological evaluations for the 2025-26 school year at a cost of $900 per bilingual academic assessment per student and $1,100 per bilingual academic and cognitive assessment per student, paid with IDEA Flow Through Part B and IDEA Pre-K

13.J. Approve a contract renewal with Sunbelt Staffing, (VocoVision) for one (1) for school psychologist services of 37.5 hours per week for 38 weeks at a total cost of $152,247 for the FY26 school year, funded by the IDEA Flow Through Part B Grant 

13.K. Approve a one (1) year contract renewal with Vertiv Corporiation for $6,535, paid with technology budget

13.L. Approve to submit a School Violence Prevention Program (SVPP) Grant application to the US Department of Justice Office of Community Oriented Policing Services (COPs)

13.M. Approve a five (5) year agreement with BSN Rewards Program for the purchase and supply of athletic apparel and equipment

13.N.  Approve Resolution Designating Interest Earnings in Fiscal Year 2024-2025 and Prior Years for Fiscal Year 2025-2026

13.O. Approve Amendment to the Intergovernmental Agreement with the Boone-Winnebago Regional Office of Education

13.P. Approve Superintendent's Vacation Days:  June 30, July 1-3 and July 7, 2025

13.Q. Approve School Improvements Plans for Loves Park Elementary and Harlem Middle School

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment