April 14, 2025 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Machesney Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  March 17, 2025

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  April 28, 2025 @ 6:00 p.m.

10.A.2. Next Policy Committee Meeting:  Mary 14, 2025 @ 4:30 p.m.

10.A.3. Recommendation to schedule an Organizational Meeting for Monday, May 12, 2025 at 6:00 p.m. to seat newly elected Board members and set 2025-2026 meeting dates 

10.B. Kurt Thompson, Vice President

10.B.1. Next Business Services Committee meeting:  May 14, 2025 @ 4:30 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  May 14, 2025 @ 4:30 p.m.

10.D. Aaron McKnight, Board member

10.E. Rebecca Carlson, Board member

10.F. Larry Smith, Board member

10.G. Megan Hastings, Board Member

10.G.1. Next Education Committee meeting:  May 14, 2025 @ 4:30 p.m.

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2.  Recommendation to approve District Consolidated Plan

11.A.3.  Recommendation to approve District Behavior Plan

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept Febraury 2025 Treasurer's Report

11.B.4. Recommendation to approve the Harlem School District # 122 Fee information for the 2025-2026 school year

11.B.5. Recommendation to approve a renewal agreement with Teaching Strategies Gold for one (1) year subscription at $8,182.80 paid with local funds

11.B.6. Recommendation to approve a renewal agreement with Mystery Science for a one (1) year subscription at a total cost of $13,560, paid with local funds

11.B.7. Recommendation to approve a one (1) year renewal agreement with Curriculum Associates for i-Ready Assessment for grades K-8 at a cost of $48,336, paid with local funds

11.B.8. Recommendation to approve a renewal agreement with Curriculum Associates for MyPath for Loves Park Elementary and Harlem Middle School to purchase licenses at a cost of $67,018, paid with SIG Funds-Harlem Middle School 3 year ($36,463); SIG Funds- Loves Park 5 year ( $30,555)

11.B.9. Recommendation to approve a one (1) year renewal with AMIRA Learning for Istation en Espanol Program for a total of $4,410, paid with Title IV

11.B.10. Recommendation to approve an agreement with MusicPlay Online for a one year subscription for a cost of $1,000, paid with Title IV funds

11.B.11. Recommendation to approve a one (1) year renewal agreement with Second Step for online curriculum subscription for a cost of $4,383, paid with Title IV

11.B.12.  Recommendation to approve an agreement with DBQ Online for a one (1) year subscription renewal at a total cost of $2,800, paid with Title IV

11.B.13.  Recommendation to approve renewal with IXL Learning for a one (1) year subscription renewal at a cost of $4,331, paid with IDEA Grant

11.B.14. Recommendation to approve an agreement with Fastbridge for a one (1) year subscription renewal at a cost of $8,253, paid with IDEA Grant

11.B.15. Recommendation to approve an agreement with Formative (Newsela) for instruction and assessment platform for teachers at a cost of $24,208, paid with local funds

11.B.16. Recommendation to approve a contract renewal with Brecht's Database Solutions, Inc. for Embrace IEP and 504 platforms and website access for $18,682.14 for the FY26 school year, funded by the IDEA grant

11.B.17. Recommendation to approve an agreement with Edmark Reading for a one (1) year subscription at a cost of $3,200, paid with IDEA grant

11.B.18. Recommendation to approve an agreement with Everway (News2You) for a one (1) year subscritpion renewal for a cost of $45,547.33, paid with IDEA grant

11.B.19. Recommendation to approve an agreement with Readtopia for a one (1) year subscription for a cost $2,606.74 paid with IDEA

11.B.20. Recommendation to approve a five year agreement with Panorama Education for the Harlem Middle School MTSS Team at a cost of $57,396.25, paid with SIG funds

11.B.21.  Recommendation to approve a one (1) year renewal with Edgenuity for student licenses at a cost of $12,237, paid with local fund

11.B.22.  Recommendation to approve a 5 year agreement with CommonLit for Harlem Middle School ELA Curriculum at cost $28,570 per year, paid with SIG Funds

11.B.23. Recommendation to approve one (1) year agreement with CommonLit for high school ELA Curriculum at a cost of $6,500, paid with local funds

11.B.24. Recommendation to approve an agreement with HMH for Spanish Language Arts Curriculum at a cost of $48,008.20, paid with local funds

11.B.25. Recommentation to approve Professtional Development Plan for implementation of the new curriculum at a cost of $29,180, paid Title II ($25,180) and Illinois Literacy Grant ($4,000) 

11.B.26. Recommendation to approve professional services with HMH Arriba la Lectura at a cost of $14,060, paid with Title II ($10,060) and Title III ($4,000)

11.B.27.  Recommendation to approve a required LETRS online course work at a cost of $37,506, paid with Title II ($11,970) and IDEA ($25,506)

11.B.28. Recommendation to approve professional development with Common Lit 360 for the middle school ($12,000) and high school ($6,000) for a cost of $18,000, paid with SIG grant ($12,000) and Title II ($6,000) 

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve District Consolidated Plan

13.B. Approve District Behavior Plan

13.C. Approve Resolution Declaring Surplus Property

13.D. Accept February 2025 Treasurer's Report

13.E. Approve the scheduling of the Organizational Meeting for Monday, May 12, 2025 at 6:00 p.m. to seat newly elected Board members and set 2025-2026 meeting dates

13.F. Approve the Harlem School District # 122 Fee information for the 2025-2026 school year

13.G. Approve a renewal agreement with Teaching Strategies Gold for one (1) year subscription at $8,182.80 paid with local funds

13.H. Approve a renewal agreement with Mystery Science for a one (1) year subscription at a total cost of $13,560, paid with local funds

13.I. Approve a one (1) year renewal agreement with Curriculum Associates for i-Ready Assessment for grades K-8 at a cost of $48,336, paid with local funds

13.J. Approve a renewal agreement with Curriculum Associates for MyPath for Loves Park Elementary and Harlem Middle School to purchase licenses at a cost of $67,018, paid with SIG Funds-Harlem Middle School 3 year ($36,463); SIG Funds- Loves Park 5 year ( $30,555)

13.K. Approve a one (1) year renewal with AMIRA Learning for Istation en Espanol Program for a total of $4,410, paid with Title IV

13.L. Approve an agreement with MusicPlay Online for a one year subscription for a cost of $1,000, paid with Title IV funds

13.M. Approve a one (1) year renewal agreement with Second Step for online curriculum subscription for a cost of $4,383, paid with Title IV

13.N. Approve an agreement with DBQ Online for a one (1) year subscription renewal at a total cost of $2,800, paid with Title IV

13.O. Approve renewal with IXL Learning for a one (1) year subscription renewal at a cost of $4,331, paid with IDEA Grant

13.P. Approve an agreement with Fastbridge for a one (1) year subscription renewal at a cost of $8,253, paid with IDEA Grant

13.Q. Approve an agreement with Formative (Newsela) for instruction and assessment platform for teachers at a cost of $24,208, paid with local funds

13.R. Approve a contract renewal with Brecht's Database Solutions, Inc. for Embrace IEP and 504 platforms and website access for $18,682.14 for the FY26 school year, funded by the IDEA grant

13.S. Approve an agreement with Edmark Reading for a one (1) year subscription at a cost of $3,200, paid with IDEA grant

13.T. Approve an agreement with Everway (News2You) for a one (1) year subscritpion renewal for a cost of $45,547.33, paid with IDEA grant

13.U. Approve an agreement with Readtopia for a one (1) year subscription for a cost $2,606.74 paid with IDEA

13.V. Approve a five year agreement with Panorama Education for the Harlem Middle School MTSS Team at a cost of $57,396.25, paid with SIG funds

13.W. Approve a one (1) year renewal with Edgenuity for student licenses at a cost of $12,237, paid with local fund

13.X. Approve a 5 year agreement with CommonLit for Harlem Middle School ELA Curriculum at cost $28,570 per year, paid with SIG Funds

13.Y. Approve one (1) year agreement with CommonLit for high school ELA Curriculum at a cost of $6,500, paid with local funds

13.Z. Approve an agreement with HMH for Spanish Language Arts Curriculum at a cost of $48,008.20, paid with local funds

13.AA. Approve Professtional Development Plan for implementation of the new curriculum at a cost of $29,180, paid Title II ($25,180) and Illinois Literacy Grant ($4,000) 

13.AB. Approve professional services with HMH Arriba la Lectura at a cost of $14,060, paid with Title II ($10,060) and Title III ($4,000)

13.AC. Approve a required LETRS online course work at a cost of $37,506, paid with Title II ($11,970) and IDEA ($25,506)

13.AD. Approve professional development with Common Lit 360 for the middle school ($12,000) and high school ($6,000) for a cost of $18,000, paid with SIG grant ($12,000) and Title II ($6,000) 

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment