April 9, 2025 at 4:30 PM - Committee of the Whole
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1. Call to Order of Committee of the Whole at 4:30 p.m.
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2. Roll Call: (Board Members, Cabinet Members)
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3. Pledge of Allegiance
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4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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5. Approve Introductory Meeting Minutes by consensus
Attachments:
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6. Note: Comments from the Community (Limited to three (3) minutes for each comment).
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7. EQUITY: (Approximately 60 minutes)
Administrator: Jason Blume, Assistant Superintendent for Communications & Community Relations |
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7.A. Roll Call: Evelyn Meeks, Jason Blume, Terrell Yarbrough, Kris Arduino,
Union: Elana-Schelling-Tufte/designee E Team members: Loves Park Machesney Maple Marquette Olson Park Parker Center Ralston Rock Cut Windsor High School Middle School |
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7.B. Meeting Minutes Consensus:
Attachments:
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7.C. Public Comments (if any)
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7.D. Goal Statement
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7.E. Discussion Items
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7.E.1. a. May Equity Theme: Reflection
i. Presenter: Parker Center |
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7.E.2. b. Building Equity Highlights
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7.F. New Business
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7.F.1. Other Items
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7.G. Announcements & Updates
a. Next Meeting Date: May 14, 2025 b. Equity Monthly Themes |
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7.H. Adjourn
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8. EDUCATION: (60 minutes or as needed)
Administrator: Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction |
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8.A. Roll Call: Rebecca Carlson, Megan Hastings, Michelle Erb, Terrell Yarbrough, Kris Arduino, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union: Elana Schelling-Tufte/designee
Education Committee Team members: Loves Park Machesney Maple Marquette Olson Park Parker Center Ralston Rock Cut Windsor High School Middle School |
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8.B. Meeting Minutes Consensus
Attachments:
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8.C. Public Comments (if any)
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8.D. Agenda Items
I. HoLA Curriculum Adoption II. Secondary ELA Adoption III. District Behavior Plan
Attachments:
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8.D.1. IV. District Consolidated Plan
Attachments:
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8.E. Adjourn
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9. POLICY: (Approximately 60 minutes) NONE
Administrator: Terrell Yarbrough, Superintendent |
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9.A. Roll Call: Michael Sterling, Larry Smith, Terrell Yarbrough, Kris Arduino, Josh Aurand, Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee
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9.B. Meeting Minutes Consensus
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9.C. Public Comments (if any)
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9.D. Agenda Items
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9.E. Adjourn
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10. BUSINESS : (60 minutes or as needed)
Administrator: Josh Aurand, Assistant Superintendent for Business & Operations |
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10.A. Roll Call: Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Pam Cook, Michelle Erb, Union/designee
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10.B. Meeting Minutes Consensus
Attachments:
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10.C. Public Comments (if any)
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10.D. Agenda Items
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10.D.1. Recommendation to accept Febraury 2025 Treasurer's Report
Attachments:
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10.D.2. Recommendation to approve a renewal agreement with Teaching Strategies Gold for one (1) year subscription at $8,182.80 paid with local funds
Attachments:
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10.D.3. Recommendation to approve a renewal agreement with Mystery Science for a one (1) year subscription at a total cost of $13,560, paid with local funds
Attachments:
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10.D.4. Recommendation to approve a one (1) year renewal agreement with Curriculum Associates for i-Ready Assessment for grades K-8 at a cost of $48,336, paid with local funds
Attachments:
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10.D.5. Recommendation to approve a renewal agreement with Curriculum Associates for MyPath for Loves Park Elementary and Harlem Middle School to purchase licenses at a cost of $67,018, paid with SIG Funds-Harlem Middle School 3 year ($36,463); SIG Funds- Loves Park 5 year ( $30,555)
Attachments:
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10.D.6. Recommendation to approve a one (1) year renewal with AMIRA Learning for Istation en Espanol Program for a total of $4,410, paid with Title IV
Attachments:
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10.D.7. Recommendation to approve an agreement with MusicPlay Online for a one year subscription for a cost of $1,000, paid with Title IV funds
Attachments:
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10.D.8. Recommendation to approve a one (1) year renewal agreement with Second Step for online curriculum subscription for a cost of $4,383, paid with Title IV
Attachments:
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10.D.9. Recommendation to approve an agreement with DBQ Online for a one (1) year subscription renewal at a total cost of $2,800, paid with Title IV
Attachments:
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10.D.10. Recommendation to approve renewal with IXL Learning for a one (1) year subscription renewal at a cost of $4,331, paid with IDEA Grant
Attachments:
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10.D.11. Recommendation to approve an agreement with Fastbridge for a one (1) year subscription renewal at a cost of $8,253, paid with IDEA Grant
Attachments:
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10.D.12. Recommendation to approve an agreement with Formative (Newsela) for instruction and assessment platform for teachers at a cost of $24,208, paid with local funds
Attachments:
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10.D.13. Recommendation to approve a contract renewal with Brecht's Database Solutions, Inc. for Embrace IEP and 504 platforms and website access for $18,682.14 for the FY26 school year, funded by the IDEA grant
Attachments:
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10.D.14. Recommendation to approve an agreement with Edmark Reading for a one (1) year subscription at a cost of $3,200, paid with IDEA grant
Attachments:
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10.D.15. Recommendation to approve an agreement with Everway (News2You) for a one (1) year subscritpion renewal for a cost of $45,547.33, paid with IDEA grant
Attachments:
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10.D.16. Recommendation to approve an agreement with Readtopia for a one (1) year subscription for a cost $2,606.74 paid with IDEA
Attachments:
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10.D.17. Recommendation to approve a five year agreement with Panorama Education for the Harlem Middle School MTSS Team at a cost of $57,396.25, paid with SIG funds
Attachments:
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10.D.18. Recommendation to approve a one (1) year renewal with Edgenuity for student licenses at a cost of $12,237, paid with local fund
Attachments:
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10.D.19. Recommendation to approve a 5 year agreement with CommonLit for Harlem Middle School ELA Curriculum at cost $28,570 per year, paid with SIG Funds
Attachments:
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10.D.20. Recommendation to approve one (1) year agreement with CommonLit for high school ELA Curriculum at a cost of $6,500, paid with local funds
Attachments:
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10.D.21. Recommendation to approve an agreement with HMH for Spanish Language Arts Curriculum at a cost of $48,008.20, paid with local funds
Attachments:
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10.D.22. Recommentation to approve Professtional Development Plan for implementation of the new curriculum at a cost of $29,180, paid Title II ($25,180) and Illinois Literacy Grant ($4,000)
Attachments:
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10.D.23. Recommendation to approve professional services with HMH Arriba la Lectura at a cost of $14,060, paid with Title II ($10,060) and Title III ($4,000)
Attachments:
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10.D.24. Recommendation to approve a required LETRS online course work at a cost of $37,506, paid with Title II ($11,970) and IDEA ($25,506)
Attachments:
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10.D.25. Recommendation to approve professional development with Common Lit 360 for the middle school ($12,000) and high school ($6,000) for a cost of $18,000, paid with SIG grant ($12,000) and Title II ($6,000)
Attachments:
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10.D.26. Discussion of school fees
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10.E. Other
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10.E.1. Roof replacement project at Harlem Middle School and Hoffman Campus
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10.F. Adjournment
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