November 13, 2024 at 4:30 PM - Committee of the Whole

1. Call to Order of Committee of the Whole at 4:30 p.m.

2. Roll Call:  (Board Members, Cabinet Members)

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approve Introductory Meeting Minutes by consensus:  October 9, 2024

6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  

7. Close Introductory meeting

8. EQUITY:  (Limited up to 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations

8.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Kris Arduino,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

8.B. Meeting Minutes Consensus:  October 9, 2024

8.C. Public Comments (if any)

8.D. Agenda Items:
     a.  Meeting Norms
     b.  Training:  Allyship
     Presenter:  Ralston School
     c.  Building E-Team Support

9. New Business
          a.  Other Items

10. Announcements and Updates:
     a.  Next Meeting Date:  December 11, 2024
          i.     Topic:  Engagement
         ii.      Presenter:  Maple
     b.  Equity Monthly Themes

11. Adjourn

12. EDUCATION: (Limited up to 60 minutes)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

12.A. Roll Call:  Rebecca Carlson, Megan Hastings, Michelle Erb, Terrell Yarbrough, Kris Arduino, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
E Team members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

12.B. Meeting Minutes Consensus:  October 9, 2024

12.C. Public Comments (if any)

12.D. Agenda Items:

12.D.1. a.  School Report Card

12.D.2. b. New Courses Offered

12.E. Adjourn

13. POLICY:  (Limited up to 60 minutes)  NO POLICIES
Administrator:  Terrell Yarbrough, Superintendent

13.A. Roll Call:  Michael Sterling, Larry Smith, Terrell Yarbrough, Kris Arduino, Josh Aurand, Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee

13.B. Meeting Minutes Consensus

13.C. Public Comments (if any)

13.D. Agenda Items

13.E. Adjourn

14. BUSINESS :  (Limited up to 45 minutes)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations

14.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Pam Cook, Michelle Erb, Union/designee

14.B. Meeting Minutes Consensus:  October 9, 2024

14.C. Public Comments (if any)

14.D. Agenda Items

14.D.1. Recommendation to approve five (5) year Lease Agreement with Regional Office of Education for lease of Hoffman Campus

14.D.2.  Recommendation to authorize administration to apply to the Illinois State Board of Education for the FY25 Property Tax Relief Grant

14.D.3.  Recommendation to approve 2024 Certificate of Tax Levy

14.D.4. Recommendation to approve 2024 Tax Levy Resolution

14.D.5. Recommendation to approve Resolution to Levy 2024 Taxes for Certain Purposes

14.D.6. Recommendation to approve the 2025 School Maintenance Project Grant opportunity 

14.D.7. Recommendation to award electric bus bid to Central States Bus Sales for two (2) transit-style buses for a cost of $777,040

14.D.8. Discuss bus replacement cycle and bus purchase recommendation

14.D.9. Recommendation to approve a Proposal of Service with Hagney Architects for chiller replacement at Ralston Elementary

14.D.10. Recommendation to approve an agreement with Common Market to distribute locally grown foods from regional farmers and/or small businesses at a cost of $21,217, paid with Local Foods to School Fund

14.D.11. Recommendation to approve an agreement with Newsela for teachers of multilingual learners for instruction and cultural support at a cost of $3,300, paid with Title III LIEP

14.E. Adjournment