January 18, 2024 at 6:00 PM - Regular Board Meeting RESCHEDULED FROM 1/16/2024
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance:
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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6. Approval of Board Meeting Minutes: December 11, 2023
Attachments:
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7. Jason Blume, Assistant Superintendent for Communications & Community Relations
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7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
Attachments:
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9.B. Voided Checks
Attachments:
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9.C. Payroll Voucher(s)
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9.D. Accounts Payable Warrants
Attachments:
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10. Communications and Committee Reports
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10.A. Kurt Thompson, Vice President
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10.A.1. Next Business Services Committee meeting: February 7, 2024 @ 5:30 p.m.
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10.B. Evelyn Meeks, Secretary
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10.B.1. Next Equity & Social Justice Meeting: January 25, 2024 @ 4:30 p.m. (HHS ,Room 145)
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10.C. Aaron McKnight, Board member
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10.D. Rebecca Carlson, Board member
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10.E. Larry Smith, Board member
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10.E.1. Next Education Committee meeting: February 27, 2024 @ 4:30 p.m.
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10.F. Megan Hastings, Board Member
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10.G. Michael Sterling, President
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10.G.1. Next Regular Board Meeting: February 12, 2024 @ 6:00 p.m.
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10.G.2. Next Policy Committee Meeting: February 20, 2024 @ 4:30 p.m.
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10.G.3. Recommendation to approve Second Reading of Policy Updates from December 11, 2023 First Readings
Attachments:
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11. Administrative Reports
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11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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11.A.1. Recommendation to approve Student Travel Requests:
Attachments:
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11.A.2. Presentation of 2024-2025 District Calendar
Attachments:
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11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
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11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
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11.B.2. Recommendation to approve Facility Requests:
Attachments:
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11.B.3. Recommendation to accept September and October 2023 Treasurer's Reports
Attachments:
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11.B.4. Recommendation to approve award of bid for parking lot sealcoating & striping to Patriot Pavement for a base bid of $69,095 and with an Alternate of $8,951 for a total cost of $78,046
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11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
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11.C.2. Resignations
Attachments:
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11.D. Dr. Terrell Yarbrough, Superintendent
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11.D.1. Freedom of Information Act Request (FOIA) submitted by Patrick Lee on November 27, 2023 requesting specific information regarding AIQ and Environmental Testing for Schools and the District's response dated December 15, 2023, citing no documentation available.
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12. Consent Agenda
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12.A. Approve Personnel Agenda & Addendum
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12.B. Approve Student Travel Request(s)
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12.C. Approve Facility Request(s)
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13. ACTION ITEMS
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13.A. Approve Resolution Declaring Surplus Property
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13.B. Approve acceptance of September and October 2023 Treasurer Reports
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13.C. Approve award of bid for parking lot sealcoating & striping to Patriot Pavement for a base bid of $69,095 and with an Alternate of $8,951 for a total cost of $78,046
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14. Announcements and Discussion:
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15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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16. ACTION ITEMS AFTER CLOSED SESSION
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16.A. Consideration and Possible Approval of Student Discipline # 2023-2024-3
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17. Adjournment
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