June 10, 2024 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  Regular & Closed Minutes of May 13, 2024

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Larry Smith, Board member

10.A.1. Next Education Committee meeting:  June 13, 2024 @ 4:30 p.m.

10.B. Megan Hastings, Board Member

10.B.1. Next Policy Committee Meeting:  June 17, 2024 @ 4:30 p.m. (canceled due to lack of policies)

10.B.2. Recommendation to approve Second Reading of April 29, 2024 Policy First Readings

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  July 10, 2024 @ 4:30 p.m. (Harlem Administration Center Board Room)

10.D. Michael Sterling, President

10.D.1. Next Regular Board Meeting:  July 15, 2024 @ 6:00 p.m.

10.E. Kurt Thompson, Vice President

10.E.1. Next Business Services Committee meeting:  (COTW) July 10, 2024 @ 4:30 p.m.

10.F. Aaron McKnight, Board member

10.G. Rebecca Carlson, Board member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Literacy Plan Update

11.A.3. Recommendation to approve Loves Park Elementary School Improvement Plan

11.A.4. Recommendation to approve Harlem Middle School Improvement Plan

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept April 2024 Treasurer's Report

11.B.4. Recommendation to approve renewal quote for the Treasurer's Bond FY24 with a limit of $7,500,000 in the amount of $6,632

11.B.5. Recommendation to approve a Resolution Authorizing the transfer of $2,100,000 from the Education Fund to Operations & Maintenance Fund and $150,000 from the Education Fund to Transportation Fund

11.B.6. Recommendation to approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY24-FY27 audit, at a cost of $6,800

11.B.7. Recommendation to approve LETRS Professional Development training, Option 3, for a cost of $168,412, paid with IDEA Flowthrough Funds

11.B.8. Recommendation to approve Intergovernmental Agreement with Rock Valley College for the Running Start Program

11.B.9. Recommendation to approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses

11.B.10. Recommendation to approve an agreement with Golden Apple Scholar Partnership for recruitment and teaching placement of eligible scholars in the Harlem School District

11.B.11. Recommendation to approve a 3-year agreement with Alpha Controls & Services for service renewal of Campus Optimizer at $19,343 per year

11.B.12. Recommendation to approve a one-year renewal agreement with OTIS Elevators for maintenance service for elevators and lifts within the Harlem School District for a cost of $5,190

11.B.13. Recommendation to approve a three-year rental service agreement with Cintas

11.B.14. Recommendation to approve a renewal agreement with Frontline Education for a cost of $97,540.60

11.B.15. Recommendation to approve an Intergovernmental Agreement with The Purchasing Cooperative to facilitate cost savings for purchasing goods and services

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Communications Plan Presentation

11.D.2. Request Consensus for reassessment of elementary school boundaries

11.D.3. Request approval of Superintendent Vacations days from July 29 - August 2, 2024

11.D.4. Freedom of Information Act (FOIA) request submitted on June 6, 2024 by Bo Kim of UnionBids requesting information on Chiller replacement at multiple schools DLA Project # 2023.120

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Second Reading of April 29, 2024 Policy First Readings

13.B. Approve Loves Park Elementary School Improvement Plan

13.C. Approve Harlem Middle School Improvement Plan

13.D. Approve Resolution Declaring Surplus Property

13.E. Approve acceptance of April 2024 Treasurer's Report

13.F. Approve renewal quote for the Treasurer's Bond FY24 with a limit of $7,500,000 in the amount of $6,632

13.G. Approve a Resolution Authorizing the transfer of $2,100,000 from the Education Fund to Operations & Maintenance Fund and $150,000 from the Education Fund to Transportation Fund

13.H. Approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY24-FY27 audit, at a cost of $6,800

13.I. Approve LETRS Professional Development training, Option 3, for a cost of $168,412 paid with IDEA Flowthrough Funds

13.J. Approve Intergovernmental Agreement with Rock Valley College for the Running Start Program

13.K. Approve a Memorandum of Understanding with Rock Valley College for DualArticulated Credit Courses

13.L. Approve an agreement with Golden Apple Scholar Partnership for recruitment and teaching placement of eligible scholars in the Harlem School District

13.M. Approve a 3-year agreement with Alpha Controls & Services for service renewal of Campus Optimizer at $19,343 per year

13.N. Approve a one-year renewal agreement with OTIS Elevators for maintenance service for elevators and lifts within the Harlem District for a cost of $5,190

13.O. Approve a three-year rental service agreement with Cintas

13.P. Approve a renewal agreement with Frontline Education for a cost of $97,540.60

13.Q. Approve an Intergovernmental Agreement with The Purchasing Cooperative to facilitate cost savings for purchasing goods and services

13.R. Approve Superintendent Vacation Days July 29 - August 2, 2024

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Consideration and Action on Employee Discipline # 2023-2024-5 as discussed in Closed Session

16.B. Consideration and Action on Employee Discipline # 2023-2024-6, as discussed in closed session.

17. Adjournment