March 11, 2024 at 6:00 PM - Regular Board Meeting Revised

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Rock Cut Students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Regular & Closed Board Meeting Minutes:  February 26, 2024

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Evelyn Meeks, Secretary

10.A.1. Next Equity & Social Justice Meeting:  March 21, 2024 @ 4:30 p.m. - Harlem Administration Center, Board Room, 8605 N. Second St., Machesney Park,IL

10.B. Aaron McKnight, Board member

10.C. Rebecca Carlson, Board member

10.D. Larry Smith, Board member

10.D.1. Next Education Committee meeting:  April 23, 2024 @ 4:30 p.m.

10.E. Megan Hastings, Board Member

10.E.1. Next Policy Committee Meeting:  April 22, 2024 @ 4:30 p.m.

10.F. Michael Sterling, President

10.F.1. Next Regular Board Meeting:  April 15, 2024 @ 6:00 p.m.

10.F.2. Recommendation to release redacted closed session minutes from June 2023 through December 2023

10.G. Kurt Thompson, Vice President

10.G.1. Next Business Services Committee meeting:  March 6, 2024 @ 5:30 p.m.

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept January 2024 Treasurer's Report

11.B.4. Recommendation to approve a membership renewal with IHSA/Illinois High School Associate for 2024-2025 school year

11.B.5. Recommendation to approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2023-03346 for Property Index No. 08-20-181-026 for the year 2023

11.B.6. Recommendation to approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2023-03202 for Property Index No. 08-20-228-011 for the year 2023

11.B.7. Recommendation to approve a Resolution Authorizing Attorney Amy Silvestri to File a Property Tax Appeal for Property Index No. 08-21-202-004 for the year 2023

11.B.8. Recommendation to award CNC Machine bid to Haas Factory Outlet with a base bid of $64,142.92

11.B.9. Recommendation to award CTE furniture bid to Moss Enterprises with a base bid of $131,760

11.B.10. Recommendation to award Marquette Elementary Partial Parking Lot Paving bid to Norwest Construction Inc. with a base bid of $118,065

11.B.11. Recommendation to award softball field bid to Rockford Structures Construction with a base bid of $462,000 and Alternate #2 of $4,960

11.B.12. Recommendation to approve i-Ready MyPath digital subscriptions for one (1) year at a cost of $15,120, paid with SIG Funds

11.B.13. Recommendation to approve Brain POP and Brain POP, Jr. digital subscriptions for one (1) year at a cost of $5,000, paid with SIG funds

11.B.14. Recommendation to approve Empowered Problem-Solving Online Workshop at a cost of $4,968, paid with SIG Funds

11.B.15. Recommendation to approve an Online Subscription of Pre-Recordings with Hedy LaFleur at a cost of $3,500, paid with SIG funds

11.B.16. Recommendation to approve Swanson Road Farm Rental Agreemwent with Curtis Greenlee at a cost of $4,800 for 2024

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.C.3. Recommendation to Approve Non-Tenured Certified Staff Recommended for Re-employment for the 2024-2025 School Year

11.D. Dr. Terrell Yarbrough, Superintendent

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve release of redacted closed session minutes from July 2023 through December 2023

13.B. Approve Non-Tenured Certified Staff Recommended for Re-employment for the 2024-2025 School Year

13.C. Approve Resolution Declaring Surplus Property

13.D. Approve acceptance of January 2024 Treasurer's Report

13.E. Approve membership renewal with IHSA/Illnois High School Associate for 2024-2025 school year

13.F. Approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2023-03346 for Property Index No. 08-20-181-026 for the year 2023

13.G. Approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2023-03202 for Property Index No. 08-20-228-011 for the year 2023

13.H. Approve a Resolution Authorizing Attorney Amy Silvestri to File a Property Tax Appeal for Property Index No. 08-21-202-004 for the year 2023

13.I. Award CNC Machine bid to Haas Factory Outlet with a base bid of $64,142.92

13.J. Award CTE furniture bid to Moss Enterprises with a base bid of $131,760

13.K. Award Marquette Elementary Partial Parking Lot Paving bid to Norwest Construction Inc., with a base bid of $118,065

13.L. Award softball field bid to Rockford Structures Construction with a base bid of $462,000 and Alternate #2 of $4,960

13.M. Approve i-Ready MyPath digital subscriptions for one (1) year at a cost of $15,120, paid with SIG Funds

13.N. Approve Brain POP and Brain POP, Jr. digital subscriptions for one (1) year at a cost of $5,000, paid with SIG funds

13.O. Approve Empowered Problem-Solving Online Workshop at a cost of $4,968, paid with SIG Funds

13.P. Approve an Online Subscription of Pre-Recordings with Hedy LaFleur at a cost of $3,500, paid with SIG funds

13.Q. Approve Swanson Road Farm Rental Agreement with Curtis Greenlee at a cost of $4,800 for 2024

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Consideration and Possible Approval to non-renew Administrator Contract for Employee #2023-2024-4

16.B. Approve renewal of Administrator Contracts for 2024-2025

17. Adjournment