November 13, 2023 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Parker Center students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Moment of Silence for Thomas Jelinek, Bus Driver

7. Approval of Board Meeting Minutes:  October 23, 2023

8. Jason Blume, Assistant Superintendent for Communications & Community Relations

8.A. Awards and Recognitions

8.B. Recognition of School Board Members for National School Board Member Day - November 15, 2023

8.C. 2 Cross Country teams

9. Comments from the Community

10. Approval of Bills

10.A. Payables Summary

10.B. Voided Checks

10.C. Payroll Voucher(s)

10.D. Accounts Payable Warrants

11. Communications and Committee Reports

11.A. Rebecca Carlson, Board member

11.B. Larry Smith, Board member

11.B.1. Next Education Committee meeting:  December 19, 2023 @ 4:30 p.m.

11.C. Megan Hastings, Board Member

11.D. Michael Sterling, President

11.D.1. Next Regular Board Meeting:  December 11, 2023 @ 6:00 p.m.

11.D.2. Next Policy Committee Meeting:  November 15, 2023 @ 4:30 p.m.

11.D.3. Tri Conference packets are distributed this evening

11.D.4. Request Consensus to add an additional District Architect of Record 

11.E. Kurt Thompson, Vice President

11.E.1. Next Business Services Committee meeting:  December 6, 2023 @ 5:30 p.m.

11.F. Evelyn Meeks, Secretary

11.F.1. Next Equity & Social Justice Meeting:  December 21, 2023 @ 4:30 p.m. (Room W 145, Harlem High School)

11.G. Aaron McKnight, Board member

12. Administrative Reports

12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

12.A.1. Recommendation to approve Student Travel Requests:

12.A.2. Recommendation to approve School Improvement Plans for:
Parker Center, Loves Park Elementary, Machesney Elementary, Maple Elementary, Marquette Elementary, Olson Park Elementary, Ralston Elementary, Rock Cut Elementary, Windsor Elementary, Harlem Middle School, Harlem High School

12.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

12.B.1. Recommendation to approve Resolution Declaring Surplus Property:

12.B.2. Recommendation to approve Facility Requests:

12.B.3. Recommendation to approve Certificate of FY23 Tax Levy

12.B.4. Recommendation to approve FY23 Tax Levy Resolution

12.B.5. Recommendation to approve FY23 Tax Levy for Certain Purposes

12.B.6. Recommendation to approve Property Tax Relief Grant Application

12.B.7. Recommendation to approve School Maintenance Program Grant Opportunities

12.B.8. Recommendation to approve award of bid to purchase fifteen (15) Blue Bird school buses for a cost of $2,083,720 with Central States Bus Sales

12.B.9. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY24 school year for a total of $7,790 paid with ESEA Title I Funds

12.B.10. Recommendation to approve an Independent Contractor Agreement with Sue Blevins to provide tutoring services for students who attend Rockford Lutheran Academy for the FY24 school year for a total of $9,720, paid with ESEA Title I funds

12.B.11. Recommendation to approve an agreement with The Association for Middle Level Education to help with schedule redesign and virtual coaching sessions for sixth grade transition at a cost of $6,500, paid with local funds

12.B.12. Recommendation to approve the Resolution Authorizing Transfer of Interest From Debt Service Fund To Capital Projects Fund in the amount of $250,000

12.B.13. Recommendation to approve the Resolution Abating the Working Cash fund in the amount of $282,500

12.B.14. Recommendation to approve an agreement with Tyler Technologies for Cash Manager application for a cost of $9,900 paid with District Funds

12.B.15. Recommendation to approve the Memorandums of Understanding with DLA Architects to provide architectural services for the design and working drawings for the 2024 summer building projects

12.B.16. Recommendation to approve an agreement with Hoot Reading for an At-Home Literacy Interventionist Program at a cost of $3,742, paid with ESSER III Homeless Funds

12.B.17. Recommendation to appoint Attorney Amy Silvestri as District Property Tax Appeal Attorney

12.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

12.C.1. Recommendation to approve Personnel Agenda & Addendum

12.C.2. Resignations

12.D. Dr. Terrell Yarbrough, Superintendent

12.D.1. Freedom of Information Act Request (FOIA) submitted on October 31, 2023, from William Ingalls of WREX regarding personnel matters, the District's response denying said request dated November 7, 2023.  The FOIA request was narrowed on November 8, 2023 and the District responded on November 9, 2023.  The FOIA is still in progress.

13. Consent Agenda

13.A. Approve Personnel Agenda & Addendum

13.B. Approve Student Travel Request(s)

13.C. Approve Facility Request(s)

14. ACTION ITEMS

14.A. Approve consensus to add an additional District Architect of Record

14.B. Approve School Improvement Plans for:
Parker Center, Loves Park Elementary, Machesney Elementary, Maple Elementary, Marquette Elementary, Olson Park Elementary, Ralston Elementary, Rock Cut Elementary, Windsor Elementary, Harlem Middle School, Harlem High School

14.C. Approve Resolution Declaring Surplus Property

14.D. Approve Certificate of FY23 Tax Levy

14.E. Approve FY23 Tax Levy Resolution

14.F. Approve FY23 Tax Levy for Certain Purposes

14.G. Approve Property Tax Relief Grant Application

14.H. Approve School Maintenance Program Grant Opportunities

14.I. Approve award of bid to purchase fifteen (15) Blue Bird school buses for a cost of $2,083,720 with Central States Bus Sales

14.J. Approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY24 school year for a total of $7,790 paid with ESEA Title I Funds

14.K. Approve an Independent Contractor Agreement with Sue Blevins to provide tutoring services for students who attend Rockford Lutheran Academy for the FY24 school year for a total of $9,720, paid with ESEA Title I funds

14.L. Approve an agreement with The Association for Middle Level Education to help with schedule redesign and virtual coaching sessions for sixth grade transition at a cost of $6,500, paid with local funds

14.M. Approve Resolution Authorizing Transfer of Interest From Debt Service Fund To Capital Projects Fund in the amount of $250,000

14.N. Approve the Resolution Abating the Working Cash fund in the amount of $282,500

14.O. Approve an agreement with Tyler Technologies for Cash Manager application for a cost of $9,900 paid with District funds

14.P. Approve the Memorandums of Agreement with DLA Architects to provide architectural services for the design and working drawings for the 2024 summer building projects

14.Q. Approve an agreement with Hoot Reading for an At-Home Literacy Interventionist Program at a cost of $3,742, paid with ESSER III Homeless Funds

14.R. Approve appointment of Attorney Amy Silvestri as District Property Tax Appeal Attorney

15. Announcements and Discussion:  

16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

17. ACTION ITEMS AFTER CLOSED SESSION

17.A. Consideration of Student Discipline # 2023-2024-2

18. Adjournment