May 1, 2023 at 6:00 PM - Regular & Organizational Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Motion to approve Regular & Closed Minutes of April 24, 2023

7. Awards and Recognitions

8. Comments from the Community

9. Administrative Reports

9.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

9.A.1. Education Committee Update

9.A.2. Recommendation to approve Behavior Matrix changes

9.A.3. Recommendation to approve District Consolidated Plan

9.B. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

9.B.1. Recommendation to approve Personnel Agenda

10. ACTION ITEMS

10.A. Approve Behavior Matrix Changes as recommended

10.B. Approve District Consolidated Plan

10.C. Approve Personnel Agenda

11. Announcements and Discussion

12. Adjourn Sine Die

13. Reorganization of the New Board

13.A. President Sterling calls the Organizational Meeting to Order

13.B. Roll call taken by Secretary Meeks:  Board members and Other Attendees

13.C. Nominations and Vote taken on appointment of President Pro Tem and Secretary Pro Tem

13.D. President Pro Tem announces Official April 4 Election Canvassed Results

13.E. Oath of Office given by President Pro Tem to newly elected Board members:

13.F. Seating of New Board Members at the table:
Michael Sterling
Aaron McKnight
Rebecca Carlson
Megan Hastings (2 year)

14. Election of Officers for a two-year term (Policy 2:110)

14.A. Nominations received and taken by the President Pro Tem for the Office of President:

As many as are in favor of (name) for the Office of President say aye.
As many as are not in favor of (name) for the Office of President say no.
The ayes or nos have it.

14.A.1. Nominations received and taken by the Newly Elected President for the Office of Vice President:

As many as are in favor of (name) for the Office of Vice President say aye.
As many as are not in favor of (name) for the Office of Vice President say no.
The ayes or nos have it

14.A.2. Nominations received and taken by the Newly Elected President for the Office of Secretary:

As many as are in favor of (name) for the Office of Vice President say aye.
As many as are not in favor of (name) for the Office of Vice President say no.
The ayes or nos have it

15. Election is closed and Recording Secretary announces the newly elected officers

16. Approve 2023-2024 Board Meeting and Committee Dates and times

17. Approve appointment of Board Chairs for 2023-2024 Board Committees:

17.A. Business Services Committee

17.B. Education Committee

17.C. Equity & Social Justice Committee

17.D. Policy Committee

18. Approve Annual Organizational Action Items:

18.A. Approve establishment of current Board policies as the 2023-2024 Board Policies until said policies are changed by the Board.

18.B. Approve Robert's Rules of Order, Newly Revised 12th Edition as a procedural guide pursuant to Board Policy 2:220

18.C. Approve Acknowledgement of Board Member Mandated Reporter Status

18.D. Approve appointment of Joshua Aurand as District Treasurer

18.E. Approve appoint of Due Process Hearing Officers:  Cathy Finley and Dan Phelps as Alternate

18.F. Approve appointment of Residency Hearing Officers:  Cathy Finley and Dan Phelps, as Alternate

18.G. Approve Food & Nutritional Hearing Officers:  Cathy Finley & Dan Phelps, Alternate

18.H. Approve appointment of Health Insurance Portability and Accountability Act of 1992 (HIPAA) Chief Privacy Officer:  Assistant Superintendent for Human Resources

18.I. Approve appointment of Illinois Municipal Retirement Fund (IMRF) Agent:  Assistant Superintendent for Human Resources

18.J. Approve appointment of Fiar Labor Standards Act (FLSA) Compliance Official:  Assistant Superintendent for Human Resources

18.K. Approve appointment of Employer Equal Opportunity Commission (EEOC) Officer:  Superintendent

18.L. Approve appointment of Nondiscrimination Coordinator:   Assistant Superintendent for Human Resources

18.M. Approve appointment of District Complaint Managers:  Chief School Business Official and Assistant Superintendent for Curriculum & Instruction

18.N. Approve appointment of Appeals Officer for Free & Reduced Meals:  Chief School Business Official

18.O. Approve appointment of District Activity Accounts Manager:  Chief School Business Official

18.P. Approve and adopt Policy 2:105 (Ethics and Gift Ban) Resolution in Compliance with State Officials and Employees Ethics Act (5 ILCS 430/1-1 et.seq.) as added by P.A. 93-615 and 93-617

18.Q. Approve Freedom of Information Act (FOIA) Officials:  Dr. Terrell Yarbrough, Dr. Shelley Wagner, Josh Aurand, Kris Arduino, Pam Cook

18.R. Approve District Bullying Policy 7:180 to be submitted to IASB

18.S. Approve Resolution Authorizing Designated Depositories

19. Adjournment