February 13, 2023 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Maple Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  January 17, 2023

7. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  February 27, 2023 @ 6:00 p.m.

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  February 21, 2023 @ 6:00 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  February 23, 2023 @ 6:00 p.m.

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  March 8, 2023 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  March 7, 2023 @ 6:00 p.m.

10.F. Sue Berogan, Board member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Presentation of recommended 2023-2024 District Calendar

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept November and December 2022 Treasurer's Reports

11.B.4. Recommendation to approve an Agreement with Hoot Reading for an At-Home Literacy Interventionist Program at a cost of $5,695, paid with ESSER III Homeless funds

11.B.5. Recommendation to approve an Agreement with Wisconsin Center for Education Products & Services for a two (2) day workshop that will support Multilingual Learners in writing in various academic areas at a cost of $8,000, paid with Title II & III funds

11.B.6. Recommendation to approve an Agreement with Brian Mendler Discipline Associates to provide professional services to Windsor Elementary at a cost of $20,000, paid with Title I funds

11.B.7. Recommendation to approve an agreement with ASM Rockford for the rental of BMO Harris Bank Center on Saturday, May 27, 2023, for graduation ceremonies at the cost of $3,000 plus labor costs

11.B.8. Recommendation to approve agreement with CLEAR that will assist with the residency verifications at a cost of $13,550/year for 3 years

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Equity Report

11.D.2. Freedom of Information Act Request (FOIA) submitted 1/19/23 from SmartProcure requesting purchasing records from 10-19-22 through current and the District's response dated January 26, 2023

11.D.3. Freedom of Information Act (FOIA) Request submitted by Bo Kim of UnionBids on January 24, 2023 requesting bid and tabulation results for 1/18/23 bids for
Pre-Cast Concrete for the Harlem High School C.T.E Addition (Winnebago County) and Rock Cut Elementary Gymnasium (Winnebago County) and the District's Response dated 1-30-23 denying said request

11.D.4. Freedom of Information Act Request (FOIA) dated January 26, 2023, submitted by Illinois Retired Teachers requesting information on 2023 retirees and the District's response dated January 31, 2023

11.D.5. Freedom of Information Act Request (FOIA) submitted on January 26, 2023, from Laura Uesada of Coca Cola requesting information regarding a beverage agreement and the District's response dated February 1, 2023

11.D.6. Freedom of Information Act Request submitted on January 26, 2023, from LocalLabs requesting teacher information. the District's 5 day extension request sent on January 31, 2023 and response due on February 9, 2023.  The District subsequently submitted its response on February 7, 2023.

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Approve acceptance of November and December 2022 Treasurer's Reports

13.C. Approve an Agreement with Hoot Reading for an At-Home Literacy Interventionist Program at a cost of $5,695, paid with ESSER III Homeless funds

13.D. Approve an Agreement with Wisconsin Center for Education Products & Services for a two (2) day workshop that will support Multilingual Learners in writing in various academic areas at a cost of $8,000, paid with Title II & III

13.E. Approve an Agreement with Brian Mendler Discipline Associates to provide professional services to Windsor Elementary at a cost of $20,000, paid with Title  I funds

13.F. Approve an Agreement with ASM Rockford for the rental of BMO Harris Bank Center on Saturday, May 27, 2023, for graduation ceremonies at the cost of $3,000 plus labor costs

13.G. Approve agreement with CLEAR that will assist with the residency verification at a cost of $13,550/year for 3 years

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment