January 17, 2023 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Maple Elementary Students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  December 12, 2022

7. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  February 13, 2023 @ 6:00 p.m.

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  February 21, 2023 @ 6:00 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  January 26, 2023 @ 4:30 p.m., HHS Room 145

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  February 8, 2023 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  February 14, 2023 @ 6:00 p.m.

10.F. Sue Berogan, Board member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Recommendation to approve School Improvement Plans:
Harlem High School, Ralston Elementary School, Marquette Elementary School, Machesney Elementary School

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept FY22 Audit by Baker Tilly

11.B.4. Resolution providing for the issue of not to exceed $8,500,000 General Obligation Limited School Bonds, Series 2023, for the purpose of increasing the Working Cash Fund of the District, providing for the levy of a direct annual tax to pay the principal and interest on said bonds, authorizing the proposed sale of said bonds to the purchaser thereof.

11.B.5. Recommendation to accept September & October 2022 Treasurer's Reports

11.B.6. Recommendation to approve an agreement with WOLD Architects for an updated facility utilization study of the District for a cost of $8,100

11.B.7. Recommendation to award bid for Food Service equipment with Cooks Direct for a cost of $196,650.01

11.B.8. Recommendation to approve the extension of the Banking Services Agreement with Associated Bank through June 30, 2025

11.B.9. Recommendation to approve award of bid to purchase thirteen (13) Blue Bird school buses for a cost of $1,737,100 with Central States Bus Sales

11.B.10. Recommendation to approve the purchase of playground equipment, including removal and installation, with Imagine Nation through Sourcewell Cooperative at a cost of $713,147, paid with ESSER II funds

11.B.11. Recommendation to approve a Jostens Yearbook Agreement for Harlem Middle School for the 2023-2024 school year at $38.88 per copy

11.B.12. Recommendation to approve an agreement with Frontline Education for Recruiting & Hiring Solutions software for a trial period ending June 30, 2023, at a cost of $5,931.34 

11.B.13. Recommendation to approve an agreement with Creative Teaching Techniques for professional development workshop presentation to St. Bridget School K-8th staff at a cost of $5,000, paid with Title II funds

11.B.14. Recommendation to approve an agreement with Regional Office of Education for professional development training on February 17 at a cost of $15,925, paid with Title II funds

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request (FOIA) dated December 14, 2022 from Academy Research Group regarding a list of District employees with allowable information and the District's response dated December 19, 2022 in compliance.

11.D.2. Recommendation to approve Memorandum of Understanding with Harlem Federation of Teachers and Harlem Federation of Support Staff regarding Support Staff retirees being paid $2.00 more per hour than the base rate/substitute rate.

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve School Improvement Plans:
Harlem High School, Ralston Elementary School, Marquette Elementary School, Machesney Elementary School

13.B. Approve Resolution Declaring Surplus Property

13.C. Approve acceptance of the FY22 audit presented by Baker Tilly

13.D. Approve Resolution providing for the issue of not to exceed $8,500,000 General Obligation Limited School Bonds, Series 2023, for the purpose of increasing the Working Cash Fund of the District, providing for the levy of a direct annual tax to pay the principal and interest on said bonds, authorizing the proposed sale of said bonds to the purchaser thereof.

13.E. Approve acceptance of September & October 2022 Treasurer's Reports

13.F. Approve an agreement with WOLD Architects for an updated facility utilization study of the District for a cost of $8,100

13.G. Approve award of bid for Food Service equipment with Cooks Direct for a cost of $196,650.01

13.H. Approve the extension of the banking services agreement with Associated Bank through June 30, 2025

13.I. Approve award of bid to purchase of thirteen (13) Blue Bird school buses for a cost of $1,737,100 with Central States Bus Sales 

13.J. Approve the purchase of playground equipment, including removal and installation, with Imagine Nation through Sourcewell Cooperative at a cost of $713,147, paid with ESSER II funds

13.K. Approve a Jostens Yearbook agreement for Harlem Middle School for the 2023-2024 school year at $38.88 per copy

13.L. Approve an agreement with Frontline Education for Recruiting & Hiring Solutions software for a trial period ending June 30, 2023, at a cost of $5,931.34 

13.M. Approve an agreement with Creative Teaching Techniques for professional development workshop presentation to St. Bridget School K-8th staff at a cost of $5,000, paid with Title II funds

13.N. Approve an agreement with Regional Office of Education for professional development training on February 17 at a cost of $15,925, paid with Title II funds

13.O. Approve Memorandum of Understanding with Harlem Federation of Teachers and Harlem Federation of Support Staff regarding Support Staff retirees being paid $2.00 more per hour than the base rate/substitute rate.

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Consideration and Possible Action as to Student Discipline 2022-2023-2

17. Adjournment