December 12, 2022 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Windsor Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Conduct of Public Hearing concerning the intent of the Board of Education to sell $8,500,000 Working Cash Fund Bonds for the purpose of increasing the District's Working Cash Fund

7. Approval of Board Meeting Regular & Closed Minutes:  November 14, 2022

8. Awards and Recognitions

9. Comments from the Community

10. Approval of Bills

10.A. Payables Summary

10.B. Voided Checks

10.C. Payroll Voucher(s)

10.D. Accounts Payable Warrants

11. Communications and Committee Reports

11.A. Michael Sterling, President

11.A.1. Next Regular Board Meeting:  Tuesday - January 17, 2022 @ 6:00 p.m.

11.A.2. Reminder - Today the first day to file your Petitions and Friday, December 19  is the last day to file.

11.B. Jill Berogan, Vice President

11.B.1. Next Policy Committee Meeting:  Tuesday, February 21, 2023 @ 6:00 p.m.

11.C. Evelyn Meeks, Secretary

11.C.1. Next Equity & Social Justice Meeting:  January 26, 2023 @ 4:30 p.m. (HHS W 145)

11.D. Kurt Thompson, Board member

11.D.1. Next Business Services Committee meeting:  January 11, 2023 @ 6:00 p.m.

11.E. Larry D. Smith, Board member

11.E.1. Next Education Committee meeting:  December 13, 2022 @ 6:00 p.m.

11.F. Sue Berogan, Board member

11.G. Sharon Ranieri, Board Member

12. Administrative Reports

12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

12.A.1. Recommendation to approve Student Travel Requests:

12.B. Josh Aurand, Chief School Business Official

12.B.1. Recommendation to approve Resolution Declaring Surplus Property:

12.B.2. Recommendation to approve Facility Requests:

12.B.3. Recommendation to approve an agreement with IPC Midwest for phone system replacement with up front cost of $188,636.99 and a monthly cost of $3,009.44

12.B.4. Recommendation to approve award of bid to purchase two (2) 33 passenger buses for a cost of $199,994.00 with Central States Bus Sales

12.B.5. Recommendation  to accept July and August 2022 Treasurer Reports

12.B.6. Recommendation to approve an agreement with Lexia Learning Systems for professional development services in the amount of $60,680, paid with ESSER II funds

12.B.7. Recommendation to approve an agreement with Solution Tree for professional development services that will not exceed $7,500, paid with Title I funds

12.B.8. Recommendation to approve an agreement with ROE for two (2) professional development presenters for January 17 SIP Day at a total cost of $7,000, paid with Title II funds

12.B.9. Recommendation to approve a one-year digital subscription with Brain Pop and Brain Pop, Jr., for a cost of $13,765.50 paid with Title I funds

12.B.10. Recommendation to approve a one-year digitation subscription with RAZ Kids for 14 licenses at $128 per license for a cost of $1,792, paid with Title I funds

12.B.11. Recommendation to approve a one-year digital subscription to Reading A-Z for 22 licenses at $128 per license for a total cost of $2,816, paid with Title I funds

12.B.12. Recommendation to accept Memo of Understanding with DLA Architects to provide architectural services for Harlem Middle School bathroom renovations and interior painting project

12.B.13. Recommendation to accept Memo of Understanding with DLA to provide professional services for building mechanical controls upgrade project, paid with ESSER II funds

12.B.14. Recommendation to accept Memo of Understanding with DLA to provide a 10-year Life Safety Survey & Facilities Assessment Update for a cost of $171,800

12.B.15. Recommendation to renew a one-year contract with Alex Gary Communications, Inc., at a cost of $1,000 per month

12.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

12.C.1. Recommendation to approve Personnel Agenda & Addendum

12.C.2. Informational only:  Resignations

12.D. Dr. Terrell Yarbrough, Superintendent

13. Consent Agenda

13.A. Approve Personnel Agenda & Addendum

13.B. Approve Student Travel Request(s)

13.C. Approve Facility Request(s)

14. ACTION ITEMS

14.A. Approve Resolution Declaring Surplus Property

14.B. Approve a phone system replacement

14.C. Approve award of bid to purchase two (2) 33 Passenger school buses for a cost of $199,994.00 with Central States Bus Sales

14.D. Approve recommendation to accept July and August 2022 Treasurer Reports

14.E. Approve an agreement with Lexia Learning Systems for professional development services in the amount of $60,680, paid with ESSER II funds

14.F. Approve an agreement with Solution Tree for professional development services that will not exceed $7,500, paid with Title I funds

14.G. Aspprove an agreement with ROE for two (2) professional development presenters for January 17 SIP Day at a total cost of $7,000, paid with Title II funds

14.H. Approve a one-year digital subscription with Brain Pop and Brain Pop Jr. for a cost of $13,765.50, paid with Title I funds

14.I. Approve a one-year digital subscription with RAZ Kids for 14 licenses at $128 per license for a cost of $1,792, paid with Title I funds

14.J. Approve a one-year digital subscription to Reading A-Z for 22 licenses at $128 per license for a total cost of $2,816, paid with Title I funds

14.K. Approve recommendation to accept Memo of Understanding with DLA Architects to provide architectural services for Harlem Middle School bathroom renovations and interior painting project

14.L. Approve recommendation to accept Memo of Understanding with DLA to provide professional services for building mechanical controls upgrades project

14.M. Approve recommendation to accept Memo of Understanding with DLA to provide a 10-year Life Safety Survey & Facilities Assessment Update

14.N. Approve recommendation to renew a one-year contract with Alex Gary Communications, Inc. at a cost of $1,000 per month

15. Announcements and Discussion:  

16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

17. ACTION ITEMS AFTER CLOSED SESSION

17.A. Approve Memorandum of Understanding between Harlem Board of Education and Harlem Federation of Teachers relative to  the HOLA Program

18. Adjournment