June 13, 2022 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  Regular & Closed Minutes of May 16, 2022

7. Awards and Recognitions:
 

7.A. Harlem High School Track and Field IHSA State Qualifiers

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  July 11, 2022 @ 6:00 p.m.

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  June 27, 2022 @ 6:00 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  June 23, 2022 @ 4:30 p.m. (HARLEM ADMINISTRATION CENTER) 8605 N. Second St.

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  July 6, 2022 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  June 21, 2022 @ 6:00 p.m.

10.F. Sue Berogan, Board member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Recommendation to approve District Consolidated Plan

11.A.3. Recommendation to approve addition of "vaping" to Discipline Matrix and Conduct Code

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Public Hearing held at 5:40 p.m.
Recommendation to transfer $350,000 from the Education Fund to the Transportation Fund to provide certain funding for costs related to bus purchase expenses

11.B.4. Recommendation to accept April 2022 Treasurer's Report

11.B.5. Recommendation to approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY22 audit at a cost of $2,700 and $300 for the FY23

11.B.6. Recommendation to approve award of bid to WM of Illinois for Waste/Recycling Service

11.B.7. Recommendation to approve Memorandum of Understanding with DLA Architects to provide CTE Program addition & remodeling project of Harlem High School

11.B.8. Recommendation to approve an agreement with SpringBoard Professional Learning for 2- three-day Professional Development training at a cost of $14,400 paid with Title II funds

11.B.9. Recommendation to approve an agreement with Edpuzzle for a one (1) year subscription for a total cost of $12,264 paid with ESSER III funds

11.B.10. Recommendation to approve an agreement with Quaver Music for a one (1) year subscription for a total cost of $11,760 paid with Title IV funds

11.B.11. Recommendation to approve an agreement with Teaching Strategies Gold for one (1) year subscription at $7,010 paid with Pre-School For All 3-5 Grant

11.B.12. Recommendation to approve an agreement with Mystery Science for a one (1) year subscription for a total cost of $10,600 paid with local funds

11.B.13. Recommendation to approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $159,040.40 funded by ESSER III

11.B.14. Recommendation to approve an agreement with DBQ Online for a one (1) year subscription at a cost of $3,750 fund by Title IV

11.B.15. Recommendation to approve an agreement with Certiport for a one (1) year subscription for a cost of $1,339.47, funded by Curriculum and Instruction budget

11.B.16. Recommendation to approve an agreement with McGraw Hill Connect 1 for a one (1) year subscription at a cost of $7,219.16 funded by Curriculum and Instruction budget

11.B.17. Recommendation to approve an agreement with Gizmos for a two (2) year subscription at a total cost of $18,642.42, paid with ESSER III

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request submitted by Geoffrey Beatty on May 16, 2022 requesting information and documents regarding the April 19 , 2022 Education meeting and May 16, 2022 Board meeting relative to the eight challenged books and the District's response dated  5-19-22

11.D.2. Freedom of Information Act Request (FOIA) submitted by Bryce Nelson on May 17, 2022 requesting titles of all books for the past ten years purchased for the high school library and the District's response dated May 19, 2022

11.D.3. Freedom of Information Act Request submitted on June 3, 2022, from Corina Zold requesting incident reports for a specific student and the District's response dated June 8, 2022

11.D.4. Request approval to teach two virtual online courses the first semester of 2022-2023 (8-29-22 to 10-22-22 and 10-24-22 to 12-17-22) at Aurora University

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve District Consolidated Plan

13.B. Approve addition of "vaping" to Discipline Matrix and Conduct Code

13.C. Approve Resolution Declaring Surplus Property

13.D. Approve recommendation to transfer $350,000 from the Education Fund to the Transportation Fund to provide certain funding for costs related to bus purchase expenses

13.E. Approve acceptance of April 2022 Treasurer's Report

13.F. Approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY22 audit at a cost of $2,700, and $300 for the FY23

13.G. Approve award of bid to WM of Illinois for Waste/Recycling Service

13.H. Approve Memorandum of Understanding with DLA Architects to provide CTE Program addition & remodeling project of Harlem High School

13.I. Approve an agreement with SpringBoard Professional Learning for 2-three-day Professional Development training at a cost of $14,400 paid with Title II funds

13.J. Approve an agreement with Edpuzzle for a one (1) year subscription for a total cost of $12,264 paid with ESSER III funds

13.K. Approve an agreement with Quaver Music for a one (1) year subscription for a total cost of $11,760 paid with Title IV funds

13.L. Approve an agreement with Teaching Strategies Gold for one (1) year subscription at $7,010 paid with Pre-School For All 3-5 Grant

13.M. Approve an agreement with Mystery Science for a one (1) year subscription for a total cost of $10,600 paid with local funds

13.N. Approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $159,040.40, funded by ESSER III

13.O. Approve an agreement with DBQ Online for a one (1) year subscription at a cost of $3,750, funded by Title IV

13.P. Approve an agreement with Certiport for a one (1) year subscription at a cost of $1,339.47 funded by Curriculum and Instruction budget

13.Q. Approve an agreement with McGraw Hill Connect 1 for a one (1) year subscription at a cost of $7,219.16 funded by Curriculum and Instruction budget

13.R. Approve an agreement with Gizmos for a two (2) year subscription at a total cost of $18,642.42, paid with ESSER III

13.S. Approve Superintendent's request to teach two virtual online courses the first semester of 2022-2023 (8-29-22 to 10-22-22 and 10-24-22 to 12-17-22) at Aurora University

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Consideration and Possible Approval of Student Discipline Recommendation 2021-2022-8.

16.B. Consideration and Approval of Student Discipline Recommendation 2021-2022-9.

16.C. Consideration and Possible appointment of Windsor Elementary School Principal

17. Adjournment