May 16, 2022 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Maple Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  Regular & Closed minutes of April 25, 2022

7. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  June 13, 2022 @ 6:00 p.m.

10.A.2. Recommendation to approve 2022-2023 Board & Committee Meeting Calendar

10.A.3. Recommendation to rescind the Motion made at the 4-25-22 Board meeting as to the Subcommittee Recommendation and for more discussion.

Consensus to rescind the 4-25-22 Motion to approve Subcommittee Recommendation under Action Item 11 (D) (1)

Consensus:

Recommendation to approve the removal or retention of the challenged books in the High School Library on a book by book basis under Action Item 13(D) as follows:  "Lawn Boy: a Novel", Monday's Not Coming:  A Novel", Gender Queer, a Memoir", Beyond Magenta:  "Transgender Teens Speak Out", "The Bluest Eye", "Out of Darkness" , "I Am Not Your Perfect Mexican Daughter", "The Opposite of Innocent"

Consensus:

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  June 20, 2022 @ 6:00 p.m.

10.B.2. Recommendation to approve First Readings of Policy Updates from April 20, 2022 Policy Committee Meeting

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  May 19, 2022 @ 4:30 p.m.

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  June 8, 2022 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  June 21, 2022 @ 6:00 p.m.

10.F. Sue Berogan, Board member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Recommendation to approve Memorandum of Understanding between Harlem Board of Education and Rock Valley College for the Linking Talent with Opportunity Program (LTO) Dual Credit

11.A.3. Presentation of the District Consolidated Plan

11.A.4. Presentation of Discipline Matrix and Conduct Code "vaping" addition

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept March 2022 Treasurer's Report

11.B.4. Recommendation to approve quote for renewal of Non-Member Treasurer's Bond for FY23 with a limit of $15,500,000 at a cost of $11.935

11.B.5. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100 per hour for 37 weeks at 24 hours per week for the FY 23 school year at a total cost of $88,800, funded by the IDEA Grant and Pre-K IDEA Grant

11.B.6. Recommendation to approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $575,508 for the FY23 school year, funded by the IDEA Grant

11.B.7. Recommendation to approve a contract renewal with Brecht's Database Solutions, Inc. for Embrace IEP and 504 platforms and website access for $17,132 for the FY23 school year funded by the IDEA grants

11.B.8. Recommendation to approve a contract renewal with Sunbelt Staffing, VocoVision for two (2) for school psychologist services at a minimum of 37.5 hours per week for 38 weeks at a total cost of $293,678.25 for the FY23 school year, funded by the IDEA Grant

11.B.9. Recommendation to approve an agreement with Fastbridge-Illuminate Education for a one (1) year subscription at a cost of $4,800 funded by IDEA Grant

11.B.10. Recommendation to renew an agreement with Edgenuity for three (3) years at a total cost of $99,490

11.B.11. Recommendation to approve an agreement with Regional Office of Education for Administrator Academy training for an amount not to exceed $5,805

11.B.12. Recommendation to approve an agreement for Professional Development with Wisconsin Center for Education Products & Services for a cost of $4,500 funded by Title III

11.B.13. Recommendation to award bid for garbage collection

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Recommendation to appoint Cathy Finley,as Due Process Hearing Officer and Dan Phelps and Dave Lombardo as  District Due Alternate Process Hearing Officers

11.D.2. Freedom of Information Act Request original received form Illinois Policy on 4-27-22 regarding full and part-time professional staff and the District's response on 5-10-22

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve 2022-2023 Board & Committee Meetings Schedule

13.B. Approve Resolution Declaring Surplus Property

13.C. Motion to approve rescission of the Motion made at the 4-25-22 Board meeting as to the Subcommittee Recommendation.

13.D. Motion to approve the removal or retention of the challenged books in the High School Library on a book by book basis, as follows:  "Lawn Boy: a Novel", Monday's Not Coming:  A Novel", Gender Queer, a Memoir", Beyond Magenta:  "Transgender Teens Speak Out", "The Bluest Eye", "Out of Darkness" , "I Am Not Your Perfect Mexican Daughter", "The Opposite of Innocent"

13.E. Approve First Readings of Policy Update Recommendations from April 20, 2022 Policy Committee

13.F. Approve Memorandum of Understanding between Harlem Board of Education and Rock Valley College for the Linking Talent with Opportunity Program (LTO) Dual Credit

13.G. Approve acceptance of March 2022 Treasurer's Report

13.H. Approve quote for renewal of Non Member Treasurer's Bond for FY23 with a limit of $15,500,000 at a cost of $11,935

13.I. Approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100 per hour for 37 weeks at 24 hours per week for the FY23 school year at a total cost of $88,800, funded by the IDEA Grant and Pre-K IDEA Grant

13.J. Approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $575,508 for the FY23 school yard, funded by the IDEA Grant

13.K. Approve a contract renewal with Brecht's Database Solutions, Inc. for Embrace IEP and 504 platforms and website access for $17,132 for the FY23 school year funded by the IDEA grants

13.L. Approve a contract renewal with Sunbelt Staffing, VocoVision for two (2) school psychologist services at a minimum of 37.5 hours per week for 38 weeks at a total cost of $293,678.25 for the FY23 school year, funded by the IDEA Grant

13.M. Approve an agreement with Fastbridge-Illuminate Education for a one (1) year subscription at a cost of $4,800 funded by IDEA Grant

13.N. Approve renewal of an agreement with Edgenuity for three (3) years at a total cost of $99,490

13.O. Approve Agreement with Regional Office of Education for Administrator Academy training for an amount not to exceed $5,805

13.P. Approve agreement for Professional Development with Wisconsin Center for Education Products & Services for a cost of $4,500 funded by Title III

13.Q. Approve award bid for garbage collection 

13.R. Approve appointment of Cathy Finley, Dan Phelps and Dave Lombardo as District Due Process Hearing Officers

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Consideration and Approval of Student Discipline #2021-2022-6

16.B. Consideration and Approval of Student Discipline #2021-2022-7

16.C. Consideration and approval of Employee Discipline # 2021-2022-5

17. Adjournment