August 10, 2020 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance 

4. Approval of Agenda

5. Approval of Board meeting minutes:  

5.A. Regular Minutes of July 13, 2020

5.B. Special Board meeting minutes of July 23, 2020

6. Awards and Recognitions

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Sue Berogan, President

9.A.1. Board Evaluation report from:  July 13, 2020

9.A.2. Next Regular Board Meeting:  August 24, 2020 at 6:00 p.m.

9.A.3. Next Regular Policy Committee meeting:  September 21, 2020 at 6:00 p.m.

9.A.4. Next Education Committee meeting:  October 14, 2020 at 6:00 p.m.

9.A.5. Next Business Services Committee meeting:  September 9, 2020 at 6:00 p.m.

9.B. Evelyn Meeks, Secretary

9.C. Michael Sterling, Board Member

9.D. Jill Berogan, Board Member

9.E. Rich Meister, Board member

9.F. Dr. Michael Flanagan, Board Member

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s):

10.A.2. Recommendation to approve Schoolwide Title I Plans

10.B. Josh Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution for Disposal of Surplus Property:

10.B.2. Recommendation to approve facility request(s):

10.B.3. Recommendation to approve DLA Architects for Harlem High School auditorium audio/video and theatrical lighting system upgrades.

10.B.4. Recommendation to extend contract with Alex Gary Communications, Inc. for 6 months at a cost of $1,000 per month

10.B.5. Recommendation to approve CDW Agreement for G Suite Enterprise for Education for an annual cost of $20,760.

10.B.6. Recommendation to approve an Intergovernmental Agreement with the County of Winnebago Sheriff's Office and Harlem School District for the School Resource Officer Program for the school years of 2021, 2022, and 2023

10.B.7. Recommendation to approve an agreement with Teaching Strategies Gold for a one-year subscription at $7,158 paid with Preschool For All Grant

10.B.8. Recommendation to approve agreement with Seesaw for a one year subscription of $16,335 paid with ESSER funds

10.B.9. Recommendation to approve an agreement with Albert.io for a one-year subscription of $6,000 paid with Title IV Funds

10.B.10. Recommendation to approve agreement with Per Mar Security Services for a Hold Up Button installation for Olson Park, Loves Park, Parker Center, Harlem Middle School, Harlem High School, Transportation and Harlem Administration Center for a total cost of $7,216.98 with a $2.00 a month increase per building

10.B.11. Recommendation to approve agreement with ASE Environmental, LLC for removal of material waste clean out for $10,566.75

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.C.2. Information only Resignations:

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act request received July 14, 2020 from Vince Espi requesting any communications sent to parents regarding the reopening of schools in the fall and the District's request for a 5-day extension to July 28, 2020.  The District's response sent on July 27, 2020     

10.D.2. Freedom of Information Act request dated July 17, 2020 from Peter Medlin requesting copies of reports, emails and memos outlining circumstances pertaining to the e-learning (remote learning) activity or inactivity of students in the district during the spring 2020 semester and the District's response dated July 22, 2020

10.D.3. Freedom of Information Act request dated July 17, 2020 from Attorney Michelle Landon regarding information and documents related to the employment of an employee and the District's response dated July 23, 2020.

10.D.4. 3rd & 4th quarter Stakeholder Engagement Department Report

10.E. Update on Reopening of Schools

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve Schoolwide Title I Plans

12.B. Approve Resolution Declaring Surplus Property

12.C. Approve DLA Architects for Harlem High School Auditorium audio/video and theatrical lighting system upgrades

12.D. Approval to extend contract with Alex Gary Communications, Inc. for 6 months at a cost of $1,000 per month

12.E. Approve CDW Agreement for G Suite Enterprise for Education for an annual cost of $20,760.

12.F. Approve an Intergovernmental Agreement with the County of Winnebago Sheriff's Office and Harlem School District for the School Resource Officer Program for the school years of 2021, 2022, and 2023

12.G. Approve an agreement with Teaching Strategies Gold for a one year subscription at $7,158 paid with Preschool For All Grant

12.H. Approve agreement with Seesaw for a one year subscription of $16,335 paid with ESSER funds

12.I. Approve an agreement with Albert.io for a one-year subscription of $6,000 paid with Title IV Funds

12.J. Approve agreement with Per Mar Security Services for a Hold Up Button installation for Olson Park, Loves Park, Parker Center, Harlem Middle School, Harlem High School, Transportation and Harlem Administration Center for a total cost of $7,216.98 with a $2.00 a month increase per building

12.K. Approve ASE Environmental, LLC for removal of material waste clean out for $10,566.75

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), The appointment, employment, compensation, discipline, performance or dismissal of specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body (5 ILCS 1202(c)(1), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Consideration and possible approval to appoint new Board member

17. Adjournment