May 11, 2020 at 6:00 PM - Organizational Meeting

1. CALL TO ORDER by President Larry Barger

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance 

4. Approval of Agenda

5. Approval of Meeting Minutes

5.A. April 20, 2020 Regular & Closed Minutes

6. Awards and Recognition

6.A. Presenter:  Jason Blume, Director of Stakeholder Engagement

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrant(s)

8.E. Communications and Committee Reports

8.E.1. Larry Barger, President

8.E.1.a. Board Meeting Evaluation Report:  April 20, 2020 meeting

8.E.1.b. Next Regular Board meeting:   Tuesday, May 26, 2020 at 6:00 p.m.

8.E.1.c. Next Education Committee meeting:  Wednesday, June 17, 2020 at 6:00 p.m.

8.E.1.d. Next Policy Committee meeting:  June 22, 2020 at 6:00 p.m.

8.E.2. Sue Berogan, Vice President

8.E.2.a. Next Business Services meeting:  June 10, 2020 at 6:00 p.m.

8.E.3. Evelyn Meeks, Secretary

8.E.4. Michael Sterling

8.E.5. Jill Berogan

8.E.6. Rich Meister

8.E.7. Dr. Michael Flanagan

9. Administrative Reports

9.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

9.A.1. Recommendation to approve Student Travel Request(s):  

9.A.2. Recommendation for Class of 2020 Graduation Requirements and Total Credits

9.A.3. 2020 Summer School Remote Learning Update

9.B. Joshua Aurand, Assistant Superintendent for Business & Operations

9.B.1. Recommendation to approve Surplus Property Resolution

9.B.2. Recommendation to approve Facilities Request(s)

9.B.3. Recommendation to accept March 2020 Treasurer's Report

9.B.4. Recommendation to approve the renewal quote for the Treasurer's Bond FY21 with a limit of $14,000,000 for a cost of $8,567.00

9.B.5. Recommendation to approve milk products renewal with Muller-Pinehurst Dairy as attached for FY21

9.B.6. Recommendation to approve bakery product renewal with Alpha Bakery for FY21

9.B.7. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour up to 816 hours for the FY21 school year

9.B.8. Recommendation to approve a contract renewal with Sunbelt Staffing, VocoVision for Tele-therapist for School Psychological services and Speech Pathology services, at a minimum of 37.5 hours per week for 36 weeks at a total cost of $385,398 for the FY21 school year

9.B.9. Recommendation to approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $504,915 for the FY21 school year

9.B.10. Recommendation to approve a contract renewal with Brecht's Database Solutions, Inc. (EmbraceIEP) for website access and additional services at the cost of $24,340 for the FY21 school year

9.B.11. Recommendation to approve the Resolution Abating the Working Cash Fund of $2,302,379.65

9.B.12. Recommendation to renew agreement with Illuminate Education Fastbridge subscription for al cost of $12,250

9.C. Scott Rollinson, Assistant Superintendent for Human Resources

9.C.1. Recommendation to Approve Personnel Agenda and Personnel Addendum

9.C.2. Informational only:  Resignations

9.D. Dr. Julie Morris, Superintendent

9.D.1. Senior Events & Activities

10. Consent Agenda

10.A. Approve Student Travel Request(s)

10.B. Approve Facility Request(s)

10.C. Approve Personnel Agenda and Addendum

11. Action Items

11.A. Approve Resolution Declaring Surplus Property

11.B. Approve acceptance of March 2020 Treasurer's Report

11.C. Approve the renewal quote for the Treasurer's Bond FY21 with a limit of $14,000,000 for a cost of $8,567.00

11.D. Approve milk products renewal with Muller-Pinehurst Dairy as attached for FY21

11.E. Approve bakery product renewal with Alpha Bakery for FY21

11.F. Approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour up to 816 hours for the FY21 school year

11.G. Approve a contract renewal with Sunbelt Staffing, VocoVision for Tele-therapist for School Psychological services and Speech Pathology services, at a minimum of 37.5 hours per week for 36 weeks at a total cost of $385,398.00 for the FY21 school year

11.H. Approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $504,915 for the FY21 school year

11.I. Approve a contract renewal with Brecht's Database Solutions, Inc. (EmbraceIEP) for website access and additional services at the cost of $24,340, for the FY21 school year

11.J. Approve the Resolution Abating the Working Cash Fund of $2,302,379.65

11.K. Approve renewal of agreement with Illuminate Education Fastbridge subscription at an annual cost of $12,250

11.L. Approve Recommendation for Class of 2020 Graduation Requirements and Total Credits

12. Announcements and Discussion

13. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1),
Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5
ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5
ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs
and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase
or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of
a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6),
Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS
120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts
(5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of
Reserves or Settlement of Claims as provided in Local Government and
Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion
of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

14. ACTION ITEMS AFTER CLOSED SESSION

15. ADJOURN SINE DIE

16. ANNUAL ORGANIZATION MEETING OF THE BOARD

16.A. Call Organizational Meeting to Order by the President

16.B. Roll call 

17. Annual Organizational Meeting Action Items:

17.A. Approve establishment of current Board Policies as Policies of the 2020-2021 Board until said Policies are changed by the Board

17.B. Adopt Robert's Rules of Order, Newly Revised 11th Edition as a procedural guide pursuant to Board Policy 2:220.

17.C. Approve Acknowledgement of Board Member Mandated Reporter Status 

17.D. Approve appointment of Joshua Aurand as District Treasurer

17.E. Approve appointment of Due Process Hearings Officers - Norm Alpers, and Jim Miglin as a substitute

17.F. Approve appointment of Expulsion Hearing Officer: Norm Alpers, and Jim Miglin as a substitute

17.G. Approve appointment of Residency Hearing Officer: Norm Alpers, and Jim Miglin as a substitute

17.H. Approve appointment of Norm Alpers as Food & Nutritional Hearings Officer and Jim Miglin as Substitute

17.I. Approve appointment of Health Insurance Portability and Accountability Act of 1992 (HIPAA) Chief Privacy Officer, Assistant Superintendent for Human Resources

17.J. Approve appointment of Illinois Municipal Retirement Fund (IMRF) Agent: Assistant Superintendent for Human Resources

17.K. Approve appointment of Fair Labor Standards Act (FLSA) Compliance Official:   Assistant Superintendent for Human Resources

17.L. Approve appointment of Employer Equal Opportunity Commission (EEOC) Officer: Superintendent

17.M. Approve appointment of Nondiscrimination Coordinator: Assistant Superintendent for Human Resources

17.N. Approve appointment of District Complaint Managers: Assistant Superintendent for Business & Operations and Assistant Superintendent for Curriculum & Instruction

17.O. Approve appointment of Appeals Officer for Free and Reduced Meals: Assistant Superintendent for Business & Operations

17.P. Approve appointment of District Activity Accounts Manager: Assistant Superintendent for Business & Operations

17.Q. Approve and adopt Policy 2:105 (Ethics and Gift Ban) Resolution in Compliance with the State Officials and Employees Ethics Act (5 ILCS 430/1-1 et seq.) as added by P.A. 93-615 and 93-617

17.R. Approve Open Meetings Act (OMA) Officials:  Julie Morris, Kris Arduino, Pam Cook

17.S. Appoint Freedom Of Information Act (FOIA) Officials:  Josh Aurand, Scott Rollinson, Kris Arduino, Pam Cook

17.T. Approve 2020-2021 Board Meeting & Committee Meeting Dates

17.U. Approve Resolution Authorizing Designated Depositories

18. Announcements and Discussion

19. Adjournment