February 10, 2020 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance led by Rock Cut Elementary Students: Josh Buntjer, Alana Pumphrey, David Zambrano, Isabella Trujillo, Brayden Bolthouse, Devin Thompson, Daniel Martinez, Aaliyah Ulsaver, Neveah Spencer, Daniel Martinez

4. Approval of Agenda

5. Approval of Board Meeting Regular & Closed Minutes: January 27, 2020

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

6.A. Harlem Middle School Cheer Team

6.B. Harlem Boys' Bowling Team

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Larry Barger, President

9.A.1. Board Monitoring Report from January 27, 2020 

9.A.2. Next Regular Board Meeting:  Monday, February 27, 2020 at 6:00 p.m. 

9.A.3. Next Policy Committee meeting:  March 16, 2020 at 6:00 p.m.

9.A.4. Next Education Committee meeting:  Wednesday, February 19, 2020 at 6:00 p.m.

9.A.5. Recommendation to approve First Reading of Policy Update Recommendations from January 21, 2020 Policy Committee

9.B. Sue Berogan, Vice President

9.B.1. Next Business Services Committee meeting:  Recommendation to reschedule for Tuesday, March 3, 2020 at 6:00 p.m. from  Wednesday, March 4, 2020 at 6:00 p.m. due to a conflict with Kishwaukee Dinner meeting

9.C. Evelyn Meeks, Secretary

9.D. Michael Sterling

9.E. Jill Berogan

9.F. Rich Meister

9.G. Michael Flanagan

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Presentation of 2020-2021 District Calendar

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to accept November 2019 and December 2019 Treasurer's Reports

10.B.4. Recommendation to approve an agreement with Howard Lee and Sons, Inc. to replace the monitoring system for the underground fuel storage tanks located at the Transportation Department for a total cost of $11,702

10.B.5. Recommendation to approve an agreement with SMG for the rental of BMO Harris Bank Center on Saturday, May 23, 2020, for graduation ceremonies at the cost of $1,500 plus hourly labor cost

10.B.6. Recommendation to approve an agreement with Audio Video Electronics for audio and visual upgrades to the high school auditorium for a total cost of $12,864

10.B.7. Recommendation to approve an agreement with Top Youth Speakers to provide a motivational speaker at Career Con for one day at a total cost of $5,900

10.B.8. Recommendation to approve Resolution Providing for Abatement of 2019 Taxes in order to obtain Fiscal Year 2020 Property Tax Relief Grant

10.B.9. Recommendation to approve the School Maintenance Project Grant opportunity

10.B.10. Recommendation to approve the electric bus funding grant opportunity

10.B.11. Presentation of 1st Quarterly report

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda and Addendum

10.C.2. Informational:  Resignations

10.D. Dr. Julie Morris, Superintendent

10.D.1. Harlem High Schools' Choosing Courage Over Comfort - March 4, 2020 (formerly Soc-Emo Con)

10.D.2. Career-Con - March 13, 2020

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve First Reading of Policy Update Recommendations from January 21, 2020 Policy Committee

12.B. Approve Resolution Declaring Surplus Property

12.C. Approve acceptance of November 2019 and December 2019 Treasurer's Reports

12.D. Approve an agreement with Howard Lee and Sons, Inc. to replace the monitoring system for the underground fuel storage tanks located at the Transportation Department for a total cost of $11,702

12.E. Approve an agreement with SMG for the rental of BMO Harris Bank Center on Saturday, May 23, 2020, for graduation ceremonies at the cost of $1,500 plus hourly labor cost

12.F. Approve an agreement with Top Youth Speakers to provide a motivational speaker at Career Con for one day at a total cost of $5,900

12.G. Approve an agreement with Audio Video Electronics for audio and visual upgrades to the high school auditorium for a total cost of $12,864

12.H. Approve Resolution Providing for Abatement of 2019 Taxes in order to obtain Fiscal Year 2020 Property Tax Relief Grant

12.I. Approve the School Maintenance Project Grant opportunity

12.J. Approve the electric bus funding grant opportunity

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment