December 16, 2019 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance led by Machesney Elementary Students:  PBIS Student Committee

4. Approval of Agenda

5. Approval of Board Meeting Regular and Closed Minutes: November 12, 2019

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

6.A. Seal of Biliteracy Recognition

6.B. National Christmas Tree Ornament

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Larry Barger, President

9.A.1. Oath of Office and Seating of New Board Member

9.A.2. Board Monitoring Report:  November 12, 2019

9.A.3. Next Regular Board Meeting:  Monday, January 13, 2020 @ 6:00 p.m. 

9.A.4. Next Policy Committee meeting:  January 21, 2020 at 6:00 p.m.

9.A.5. Next Education Committee meeting:  Wednesday, February 19, 2020 at 6:00 p.m.

9.A.6. Setting of Board Self-Evaluation/Governance meeting with IASB facilitator, Laura Martinez possible dates:  February 20, 26 or 27 at 6:00 p.m.  (Consensus to set a date)

9.B. Sue Berogan, Vice President

9.B.1. Next Business Services Committee meeting:  Wednesday, January 8, 2020 @ 6:00 p.m.

9.C. Evelyn Meeks, Secretary

9.D. Michael Sterling

9.D.1. IASB Delegate Assembly Report

9.E. Jill Berogan

9.F. Rich Meister

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Recommendation to approve Student Conduct Code Changes

10.A.3. Recommendation to approve School Improvement Plan for Harlem Middle School

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to accept July and August 2019 Treasurer's Reports

10.B.4. Recommendation to approve submission of Property Tax Relief Grant Application

10.B.5. Recommendation to accept FY19 Audit by Baker Tilly

10.B.6. Recommendation to approve an Intergovernmental Agreement with Board of Trustees of Illinois Community College District No. 511 for FY21 and FY22 for the Running Start Program at a total cost of $51,075

10.B.7. Recommendation to approve an agreement with Jostens, Inc. to provide yearbooks to Harlem Middle School for 2021 with no price increase at a price of $36.00 per book

10.B.8. Recommendation to approve an agreement with Pacific Education Group, Inc. to provide additional professional services for two, full-day CARE Walk-throughs at a total cost of $10,300

10.B.9. Recommendation to approve Resolution declaring the intention to issue not to exceed $2,400,000 Working Cash Fund Bonds for the purpose of increasing the District's Working Cash Fund, and directing that notice of such intention be published in the manner provided by law

10.B.10. Recommendation to approve a contract with Sunbelt Staffing, VocoVision for Teletherapy Speech-Language Pathology Services at a minimum of 37.5 hours per week, a bill rate of $92.50 per hour for the 2019-2020 school year

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda and Addendum

10.C.2. Informational:  Resignations

10.D. Dr. Julie Morris, Superintendent

10.D.1. Recommendation to approve Superintendent's request to teach for Aurora University on an adjunct basis

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve Student Conduct Code Changes

12.B. Approve School Improvement Plan for Harlem Middle School

12.C. Approve Resolution Declaring Surplus Property

12.D. Approve acceptance of July and August 2019 Treasurer's Reports

12.E. Approve Submission of Property Tax Relief Grant Application

12.F. Approve acceptance of FY19 Audit by Baker Tilly

12.G. Approve an Intergovernmental Agreement with Board of Trustees of Illinois Community College District No. 511 for FY21 and FY22 for the Running Start Program at a total cost of $51,075

12.H. Approve an agreement with Jostens, Inc. to provide yearbooks to Harlem Middle School for 2021 with no price increase at a price of $36.00 per book

12.I. Approve an agreement with Pacific Education Group, Inc. to provide additional professional services for a two, full-day CARE Walk-throughs at a total cost of $10,300

12.J. Approve Resolution declaring the intention to issue not to exceed $2,400,000 Working Cash Fund Bonds for the purpose of increasing the District's Working Cash Fund, and directing that notice of such intention be published in the manner provided by law

12.K. Approve a contract with Sunbelt Staffing, VocoVision for Teletherapy Speech-Language Pathology Services at a minimum of 37.5 hours per week, a bill rate of $92.50 per hour for the 2019-2020 school year

12.L. Approve Superintendent's request to teach for Aurora University on an adjunct basis

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment