August 5, 2019 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance led by Olson Park Elementary students:  Tiana Arduino, Audrina Aurand, Austin Aurand, Brayden Aurand, Addison Brien, Megan Christensen, Lauren Hart, DJ Hataway

4. Approval of Agenda

5. Approval of Board Meeting Minutes:

5.A. Approve July 15, 2019 Regular and Closed Meeting Minutes

5.B. Approve of July 24, 2019 Special and Closed Meeting Minutes

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Larry Barger, President

9.A.1. Board Monitoring Report:  July 15, 2019

9.A.2. Next Regular Board Meeting:  Monday, August 19, 2019 at 6:00 p.m. 

9.A.3. Next Policy Committee meeting:  Monday, September 16, 2019 at 6:00 p.m.

9.A.4. Recommendation to approve June 24, 2019 First Reading of Policies 4:60 and 4:80 for Second Reading

9.A.5. Reminder to submit your Tri-Conference Pre-Conference Session reservations to Kris Arduino if you have not already done so. 

9.B. Sue Berogan, Vice President

9.B.1. Next Business Services Committee meeting:  Wednesday, September 4, 2019 at 6:00 p.m.

9.C. Evelyn Meeks, Secretary

9.D. Melissa Wenger

9.D.1. Next Education Committee meeting:  Wednesday, August 7, 2019 at 6:00 p.m.

9.E. Michael Sterling

9.F. Jill Berogan

9.G. Rich Meister

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to approve an agreement with Teaching Strategies, LLC to provide access to its subscription services for for the 2019-2020 school year at a total cost of $6,309.50

10.B.4. Recommendation to approve an agreement with Alex Gary Communications Inc. to build an Alumni Research and Development tool for six months at $1,000 a month for a total cost of $6,000

10.B.5. Recommendation to approve an agreement with Nelson Carlson Mechanical Contractors to replace a hot water heater at Harlem High School for a total cost of $19,500

10.B.6. Recommendation to approve a contract renewal with Sunbelt Staffing, VocoVision for Teletherapy School Psychological services, at a minimum of 37.5 hours per week, a bill rate of $94.66 per hour for 37 weeks at a total cost up to $131,340.75 for the 2019-2020 school year

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda and Addendum

10.C.2. Informational:  Resignations

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act Request dated July 19, 2019 from EEL/Fellow Empower Illinois  requesting curricular information and the District's Response dated 7/24/19

10.D.2. Request for Superintendent Vacation Days:  August 7-9, 2019

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve Resolution Declaring Surplus Property

12.B. Approve an agreement with Teaching Strategies, LLC to provide access to its subscription services for FY20 for a total cost of $6,309.50

12.C. Approve an agreement with Alex Gary Communications Inc. to build an Alumni Research and Development tool for six months at $1,000 a month for a total cost of $6,000

12.D. Approve an agreement with Nelson Carlson Mechanical Contractors to replace a hot water heater at Harlem High School for a total cost of $19,500

12.E. Approve a contract renewal with Sunbelt Staffing, VocoVision for Teletherapy School Psychological services, at a minimum of 37.5 hours per week, a bill rate of $94.66 per hour for 37 weeks at a total cost up to $131,340.75 for the 2019-2020 school year

12.F. Approve Superintendent Vacation Days:  August 7-9, 2019

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

15.A. Approve 2019-2022 Collective Bargaining Agreement between the Harlem Board of Education and Harlem Federation of Teachers 

16. Adjournment