September 9, 2019 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance led by Windsor Elementary Students:  Avilynn Heckendorn, Travis Bowersock, Addison Burds, Milan Skakavac, Andrew Kucher, Lily Bashaw, Ella Harris, Nolan Sheley, Tianna Hastings

4. Approval of Agenda

5. Approval of Board Meeting Minutes:

5.A. Approve August 19, 2019 Regular and Closed Meeting Minutes

5.B. Approve Special & Closed Meeting Minutes of August 14, 2019

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

6.A. Introduction of New Administrators:  Rebecca Hoffmann, Athletic Director; Therese Marinelli, Harlem Middle School Assistant Principal; Emily Bork, Maple/Ralston Assistant Principal; Shannon Rice, Olson Park/Windsor Assistant Principal

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Larry Barger, President

9.A.1. Board Monitoring Report:  August 19, 2019

9.A.2. Note:  Public Hearing at 5:40 p.m., September 23, 2019 (FY20 Budget)

9.A.3. Next Regular Board Meeting:  Monday, September 23, 2019 at 6:00 p.m. 

9.A.4. Next Policy Committee meeting:  Monday, September 16, 2019 at 6:00 p.m.

9.A.5. Recommendation to release redacted closed meeting minutes from 1-1-19-6-30-19

9.B. Sue Berogan, Vice President

9.B.1. Next Business Services Committee meeting:  Wednesday, October 2, 2019 at 6:00 p.m.

9.C. Evelyn Meeks, Secretary

9.D. Melissa Wenger

9.D.1. Next Education Committee meeting:  Wednesday, October 16, 2019 at 6:00 p.m.

9.E. Michael Sterling

9.F. Jill Berogan

9.G. Rich Meister

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Recommendation to schedule a Public Hearing on a FY20-25 Calendar Modification for September 23, 2019 at 5:30 p.m.

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Discussion and/or questions taken on FY20 Tentative Budget 

10.B.4. Recommendation to approve Agreement with Challenger Learning Center to provide Machesney Elementarys' 5th grade class with a space program experience for a total cost of $3,500.

10.B.5. Recommendation to approve agreement with Pacific Educational Group, Inc. for FY20 professional development services in the sum of $65,150.

10.B.6. Recommendation to approve Resolution Authorizing Intervention in Industrial Appeal No. 18-04299-c-1 for Property Index Number 08-16-104-006 for the year 2018.

10.B.7. Recommendation to approve agreement with Discipline Associates, LLC to provide staff training on Motivating and Managing Hard to Reach, Uninterested and Disruptive Students for a total cost of $5,500

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda and Addendum

10.C.2. Informational:  Resignations

10.C.3. Presentation of 4th Quarter FY19 Human Resources Report

10.C.4. Recommendation to approve Proposal to Restructure Assistant Athletic Coordinator Positions.

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act Request (FOIA) received from Kristin Crowley of WREX regarding August 14, 2019 bus video and the District's Response sent on August 22, 2019

10.D.2. Freedom of Information Act Request (FOIA) received on September 4, 2019 from from Richard Stewart of III FFC ,requesting copies of certified payroll for seal coat work completed by Trickie Enterprises between July and August of 2019.

10.D.3. Presentation of Annual Long-Range Plan Update/4th Quarter Stakeholder Engagement Report

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

11.D. Approve release of redacted closed session minutes from 1/1/19 - 6/30/19

12. ACTION ITEMS

12.A. Approve the scheduling of a Public Hearing on a FY20 Calendar Modification for September 23, 2019 at 5:30 p.m.

12.B. Approve Resolution Declaring Surplus Property

12.C. Approve Agreement with Challenger Learning Center to provide Machesney Elementarys' 5th grade class with a space program experience for a total cost of $3,500.

12.D. Approve Agreement with Pacific Educational Group, Inc. for FY20 professional development services in the sum of $65,150.

12.E. Approve Resolution Authorizing Intervention in Industrial Appeal No. 18-04299-c-1 for Property Index Number 08-16-104-006 for the year 2018.

12.F. Approve agreement with Discipline Associates, LLC to provide staff training on Motivating and Managing Hard to Reach, Uninterested and Disruptive Students for a total cost of $5,500

12.G. Approve Proposal to Restructure Assistant Athletic Coordinator Positions.

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Consideration to Approve 2019-2022 Agreement between the Harlem Board of Education and The Food & Nutrition Services Employee Group

17. Adjournment