May 13, 2019 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance led by Olson Park Elementary students:  Olson Park's 5th & 6th Grade Championship Girls' Basketball Team
Megan Christiansen
Ava Fitzsimmons
Olivia Schuld
Allison Roberts

4. Approval of Agenda

5. Approval of Regular, Organizational & Closed Meeting Minutes of April 29, 2019

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

6.A. Harlem MIddle School Science Olympiad Team

6.B. Harlem High School Science Olympiad Team

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Larry Barger, President

9.A.1. Board Monitoring Report:  April 29, 2019

9.A.2. Next Regular Board Meeting:  Tuesday, May 28, 2019 at 6:00 p.m. 

9.A.3. Note:  IASB Board Right Start Session (Closed):  May 29, 2019 at 5:30 p.m.

9.A.4. Next Policy Committee meeting:  Monday, June 17, 2019 at 6:00 p.m.

9.A.5. Recommendation to approve 2019-2020 Board Committees

9.A.6. Recommendation to approve First Reading of Policy Updates from April 15, 2019 Policy Committee Recommendations

9.B. Sue Berogan, Vice President

9.B.1. Next Business Services Committee meeting:  Wednesday, June 5, 2019 at 6:00 p.m.

9.C. Evelyn Meeks, Secretary

9.D. Melissa Wenger

9.D.1. Next Education/Behavior Review Committee meeting:  Wednesday, June 19, 2019 at 6:00 p.m.

9.E. Michael Sterling

9.F. Jill Berogan

9.G. Rich Meister

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Presentation of 2019-2020 District Calendar

10.A.3. Proclamation and Recognition of Becoming a Trauma-Informed Community

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to approve Meal Magic Subscription Agreement in the amount of $9,705.00 through FY20

10.B.4. Recommendation to approve an agreement with Alpha Controls & Services to upgrade the HVAC software at Harlem Middle School for $78,491.00 and at Donald C. Parker Early Education Center for $30,787.00 

10.B.5. Recommendation to approve an agreement with Public Health & Safety, Inc. for services related to the 2019 Asbestos Abatement Project at Loves Park Elementary for a cost of $9,910.00 

10.B.6. Recommendation to approve the Life Safety amendments for Loves Park Elementary, Harlem Middle School, Olson Park and Donald C. Parker Early Education Center

10.B.7. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 an hour up to 600 hours for the FY 20 school year.

10.B.8. Recommendation to approve an agreement with Barbara Olson Center of Hope from August 14, 2019 to October 25, 2019, for a total cost of $6,630.00

10.B.9. Recommendation to approve an agreement with Nexant, Inc., as an agent for Commonwealth Edison Company to implement an Energy Efficiency Program for a cost of $5,000.00.

10.B.10. Recommendation to approve an agreement with Discipline Associates, LLC to provide staff training on Motivating and Managing Hard to Reach, Uninterested and Disruptive Students for a total cost of $11,000

10.B.11. Recommendation to approve an agreement with Holian Asbestos Removal at Loves Park Elementary for a total cost of $17,222.00.

10.B.12. Recommendation to approve an agreement with Pro Com Systems for the purchase and installation of a new Notifire NFS-320 fire alarm panel at Donald C. Parker Early Education Center for a total of $4,250.00

10.B.13. Recommendation to approve agreement with Audio Engineering, Inc. to provide and install a new microprocessor based school intercom system at Olson Park Elementary for a total cost of $16,075.00.

10.B.14. Post-Issuance Tax Compliance Report 

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda and Addendum

10.C.2. Informational:  Resignations

10.D. Dr. Julie Morris, Superintendent

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve 2019-2020 Board Committees

12.B. Approve First Reading of Policy Updates from April 15, 2019 Policy Committee Recommendations

12.C. Approve Proclamation and Recognition of Becoming a Trauma-Informed Community

12.D. Approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

12.E. Approve Meal Magic Subscription Agreement in the amount of $9,705.00 through  FY20

12.F. Approve an agreement with Alpha Controls & Services to upgrade the HVAC software at Harlem Middle School for $78,491.00 and at Donald C. Parker Early Education Center for $30,787.00

12.G. Approve an agreement with Public Health & Safety, Inc. for services related to 2019 Asbestos Abatement Project at Loves Park Elementary for a cost of $9,910.00.

12.H. Approve Life Safety amendments for Loves Park Elementary, Harlem Middle School, Olson Park and Donald C. Parker Early Education Center

12.I. Approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 an hour up to 600 hours for the FY 20 school year.

12.J. Approve an agreement with Barbara Olson Center of Hope from August 14, 2019 to October 25, 2019, for a total cost of $6,630.00.

12.K. Approve an agreement with Nexant, Inc., as an agent for Commonwealth Edison Company to implement an Energy Efficiency Program for a cost of $5,000.00.

12.L. Approve an agreement with Discipline Associates, LLC to provide staff training on Motivating and Managing Hard to Reach, Uninterested and Disruptive Students for a total cost of $11,000.

12.M. Approve an agreement with Holian Asbestos Removal at Loves Park Elementary for a total cost of $17,222.00.

12.N. Approve an agreement with Pro Com Systems for the purchase and installation of a new Notifire NFS-320 fire alarm panel at Donald C. Parker Early Education Center for a total of $4,250.00

12.O. Approve an agreement with Audio Engineering, Inc. to provide and install a new microprocessor based school intercom system at Olson Park Elementary for a total cost of $16,075.00.

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment