March 11, 2019 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Pledge of Allegiance led by Machesney Elementary students:  Averey Anderson

3. Moment of Silence Windsor Elementary 6th Grade Teacher Christopher Tackett

4. Approval of Agenda

5. Approval of Regular Meeting Minutes of February 25, 2019

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

6.A. Harlem High School Varsity Cheer Team

6.B. Harlem High School Varsity Girls Bowling Team

6.C. Harlem High School Varsity Boys Bowling Team

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Melissa Wenger, President

9.A.1. Board Monitoring Report:  February 25, 2019

9.A.2. Next Regular Board Meeting:  Monday, April 8, 2019 at 6:00 p.m.

9.B. Larry Barger, Vice President

9.B.1. Next Education Committee meeting:  Wednesday, April 3, 2019 at 6:30 p.m.

9.C. Evelyn Meeks, Secretary

9.D. Heather Kelley, Past President

9.D.1. Next Policy Committee meeting:  March 18, 2019 at 6:00 p.m. - CANCELED

9.E. Sue Berogan

9.E.1. Next Business Services Committee meeting:  Wednesday, April 3, 2019 at 6:00 p.m.

9.F. Patti Lawrence

9.F.1. Next Behavior Policy Review Committee:  April 10, 2019 at 6:00 p.m. (2nd & 3rd quarters) 

9.G. Michael Sterling

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Presentation of Student Support Services Program Review and Recommendation

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution for Surplus Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to award the contract for bid for the 2019 Domestic Water Supply Replacement and Life Safety Project to Larson & Larson Builders, Inc. in the amount of $701,020.00

10.B.4. Recommendation to approve an agreement with Wold Architects and Engineers to provide a proposal for a Long Range Facility Utilization Study for a total cost of $15,000.00 plus actual reimbursables not to exceed $500.00

10.B.5. Recommendation to approve an agreement with ArbiterPay to use their services to manage payments to game officials for a flat fee of $2.00 per payment to a game official

10.B.6. Recommendation to approve an agreement with 3D Institute, LLC to provide 25 Coaching Certification course licenses for access to Coaching Certificate online courses for a total cost of $3,125.00

10.B.7. Recommendation to approve award of bid to purchase seven (7) school buses for a cost of $709,296.99 with a trade in value of $41,000.00 for a net cost of $668,296.00

10.B.8. Recommendation to renew Swanson Farm Rental Agreement for 2019 at a rate of $4,000.00

10.B.9. Recommendation to accept January 2019 Treasurer Report

10.B.10. Recommendation to approve the Harlem School District # 122 Fee Information for the 2019-2020 school year

10.B.11. Presentation of Technology Department Restructure and Recommendation

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda and Addendum

10.C.2. Informational:  Resignations

10.C.3. Recommendation to approve Job-Share Proposal 2018-2019-1 (Ball-Derry)

10.D. Dr. Julie Morris, Superintendent

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

12.B. Approve award the contract for bid for the 2019 Domestic Water Supply Replacement and Life Safety Project to Larson & Larson Builders, Inc. in the amount of $701,020.00

12.C. Approve an agreement with Wold Architects and Engineers to provide a proposal for a Long Range Facility Utilization Study for a total cost of $15,000.00 plus actual reimbursables not to exceed $500.00

12.D. Approve an agreement with ArbiterPay to use their services to manage payments to game officials for a flat fee of $2.00 per payment to a game official

12.E. Approve an agreement with 3D Institute, LLC to provide 25 Coaching Certification course licenses for access to Coaching Certificate online courses for a total cost of $3,125.00

12.F. Approve award of bid to purchase seven (7) school buses for a cost of $709,296.00 with a trade in value of $41,000.00 for a net cost of $668,296.00

12.G. Approve renewal of Swanson Farm Rental Agreement for 2019 at a rate of $4,000.00

12.H. Approve acceptance of January 2019 Treasurer Report

12.I. Approve the Harlem School District # 122 Fee Information for the 2019-2020 school year

12.J. Approve Job-Share Proposal 2018-2019-1 (Ball-Derry)

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

15.A. Consideration and Possible Action on Employee Discipline 2018-2019-1

16. Adjournment