January 14, 2019 at 6:00 PM - Revised Agenda for Regular Board Meeting

1. CALL TO ORDER by President Melissa Wenger

2. ROLL CALL (Board Members and Other Attendees)

3. Approval of Agenda

4. Pledge of Allegiance led by Marquette Elementary students:  Jaden Baker, Zackery Butera, Elijah Cruz Cook, Lyanna Austin, Derrin North

5. Approval of Regular & Closed Board Meeting Minutes of December 10, 2018

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

6.A. Harlem Middle School Cheer 

6.B. Winnebago County Sheriff's Office

6.C. Christmas for Kids

7. Comments from the Community

8. Special Election for the Office of Vice President

8.A. Nominations taken for the Office of Vice President

8.B. Nominations announced and closed

8.C. Roll call vote taken for the Office of Vice President

8.D. Vice President is announced by majority vote

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Melissa Wenger, President

10.A.1. Board Monitoring Report:  December 10, 2018

10.A.2. Next Regular Board Meeting:  Monday, January 28, 2019 at 6:00 p.m.

10.A.3. Next Policy Committee meeting:  Monday, January 22, 2019 at 6:00 p.m.

10.A.4. Recommendation to destroy audio recordings more than 18 months old:  none

10.B. Vice President

10.C. Evelyn Meeks, Secretary

10.D. Heather Kelley, Past President

10.E. Sue Berogan

10.E.1. Next Business Services Committee meeting:  Wednesday,  February 6, 2019 at 6:00 p.m. 

10.F. Larry Barger

10.F.1. Next Education Committee meeting: Wednesday, February 19, 2019 at 6:00 p.m. 

10.G. Patti Lawrence

10.G.1. Next Behavior Policy Review Committee:  Wednesday, January 30, 2019 at 6:00 p.m. (2nd quarter)

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Request(s)

11.B. Joshua Aurand, Assistant Superintendent for Business & Operations

11.B.1. Recommendation to approve Resolution for Surplus Property

11.B.2. Recommendation to approve Facility Request(s):

11.B.3. Recommendation to approve an agreement with Skyward for Student Management Suite Software and Student Management Suite Training for a monthly cost of $406.25 and an implementatioin cost of $17,574

11.B.4. Recommendation to approve SMG Rockford Use License Agreement Rental BMO Harris Bank Center for Saturday, May 25, 2019, for graduation ceremonies for a rental cost of $1,500 plus hourly labor costs

11.B.5. Recommendation to approve an agreement with FUNDS2ORGS, LLC to plan a shoe drive 

11.B.6. Recommendation to approve solar panel project and power purchase agreement with ForeFront Power at Olson Park

11.B.7. Recommendation to accept FY18 Comprehensive Annual Financial Report (CAFR) and FY18 Audit presented by Baker Tilly

11.B.8. Recommendation to accept September and October 2018 Treasurer Reports

11.B.9. Presentation of First Quarter Financial Report

11.C. Scott Rollinson, Assistant Superintendent for Human Resources

11.C.1. Personnel Agenda and Addendum

11.C.2. Informational:  Resignations

11.C.3. Presentation of Second Quarter Report

11.D. Dr. Julie Morris, Superintendent

11.D.1. Freedom of Information Act Request dated December 5, 2018 from Data Research Partners, requesting generic employee records of emails, departments and the District's response thereto dated December 7, 2018

11.D.2. Freedom of Information Act Request from SmartProcure dated 12-11-18 requesting purchasing information from 9-5-18 to current date and the District's response dated 12-11-18 granting said request.

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

12.D. Approve Recommendation to destroy audio recordings more than 18 months old:  

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

13.B. Approve an agreement with Skyward for Student Management Suite Software and Student Management Suite Training for a monthly cost of $406.25 and an implementatioin cost of $17,574

13.C. Approve SMG Rockford Use License Agreement Rental BMO Harris Bank Center for Saturday,  May 25, 2019, for graduation ceremonies for a rental cost of $ 1,500 plus hourly labor costs

13.D. Approve an agreement with FUNDS2ORGS, LLC to plan a shoe drive 

13.E. Approve solar panel project and power purchase agreement with ForeFront Power at Olson Park

13.F. Approve acceptance of FY18 Comprehensive Annual Financial Report (CAFR) and FY18 Audit presented by Baker Tilly

13.G. Approve acceptance of September and October 2018 Treasurer Reports

14. Announcements and Discussion

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment