May 7, 2018 at 6:00 PM - Organizational Meeting

1. CALL TO ORDER by President George Russell

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance - Olson Park Elementary students
Anistyn Brummett, Maya Johnson, Maggie Skarr, Gabby Williams

4. Approval of Agenda

5. Approval of Meeting Minutes

5.A. April 18, 2018 Special & Closed Minutes

5.B. April 23, 2018 Regular & Closed Minutes

6. Awards and Recognition

6.A. Zachary Mueller, Harlem High School Math Team State Qualifier

6.B. Harlem High School Career-Con Team

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrant(s)

8.E. Communications and Committee Reports

8.E.1. George Russell, President

8.E.1.a. Board Meeting Evaluation Report:  April 23  2018 meeting

8.E.1.b. Next Policy Committee Meeting:  Monday, June 18, 2018 at 6:00 p.m.

8.E.1.c. Next Regular Board meeting:   Monday, May 30, 2018 at 6:00 p.m.

8.E.2. Melissa Wenger

8.E.3. Heather Kelley, Past President

8.E.4. Larry Barger

8.E.4.a. Next Education Committee meeting:  Wednesday, June 20, 2018 at 6:00 p.m.

8.E.5. Patti Lawrence

8.E.5.a. Next Behavior Policy Review Committee meeting:  August 29, 2018 (4th quarter 17/18)

8.E.6. Sue Berogan

8.E.6.a. Next Business Services Committee meeting:  Wednesday, June 6, 2018 at 6:00 p.m.

8.E.7. Evelyn Meeks

9. Administrative Reports

9.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

9.A.1. Recommendation to approve Student Travel Request(s)

9.B. Joshua Aurand, Assistant Superintendent for Business & Operations

9.B.1. Recommendation to approve Surplus Property Resolution

9.B.2. Recommendation to approve Facilities Request(s)

9.B.3. Recommendation to approve Resolution Authorizing Intervention in Industrial Appeal No. 16-02179.001-C-3 for Property Index Number 08-20-126-004 for the year 2016

9.B.4. Recommendation to approve Resolution Authorizing Intervention in Industial Appeal No. 16-02180.001-C-3 for Property Index Number 08-21-101-019 for the year 2016

9.B.5. Recommendation to approve Follett School Solutions, Inc. proposal for Destiny hosted services for one year at a total cost of $11,419

9.B.6. Recommendation to accept changes to Operational Services Policy 4:45

9.B.7. Recommendation to approve a three-year agreement with Otis Elevator for Service of two elevators at Harlem High School, and lubricants and service of three lifts for a monthly cost of $355

9.B.8. Recommendation to renew Bus Washing agreement with Jarrod's Power Washing at a cost of $19 per bus and $9 per van for the FY19 school year

9.B.9. Recommendation for the purchase of bakery products to be renewed with Alpha Baking Company, effective July 1, 2018 at an estimated cost per year of $25,982.44

9.B.10. Recommendation to accept the March 2018 Treasurer's Report

9.B.11. Recommendation to approve contract renewal with Brecht's Database Solutions, Inc. (Power IEP) for website access and additional services for FY19 at the cost of $14,050

9.B.12. Recommendation to approve COTG Managed Print Solutions renewal agreement at a cost of $0.01 for black and white prints, and $0.10 for color prints for the FY19 school year

9.B.13. Recommendation to approve quote for renewal of Treasurer's Bond for FY19 with a limit of $13,000,000 for a cost of $7,561.00

9.B.14. Recommendation to renew Milk bid with Mulller-Pinehurst Dairy with no price increases for 2018-2019

9.B.15. Recommendation to approve agreement with Testing Service Corporation to provide Independent Laboratory Services at Loves Park Elementary for the 2018 Secured Entrance project for an estimated cost of $4,700

9.B.16. Informational only:  Post-Issuance Tax Compliance 

9.C. Scott Rollinson, Assistant Superintendent for Human Resources

9.C.1. Recommendation to Approve Personnel Agenda and Personnel Addendum

9.C.2. Informational only:  Resignations

9.D. Dr. Julie Morris, Superintendent

10. Consent Agenda

10.A. Approve Student Travel Request(s)

10.B. Approve Facility Request(s)

10.C. Approve Personnel Agenda and Addendum

11. Action Items

11.A. Approve Resolution Declaring Surplus Property

11.B. Approve Resolution Authorizing Intervention in Industial Appeal No. 16-02180.001-C-3 for Property Index Number 08-21-101-019 for the year 2016

11.C. Approve Resolution Authorizing Intervention in Industrial Appeal No. 16-02179.001-C-3 for Property Index Number 08-20-126-004 for the year 2016

11.D. Approve Follett School Solutions, Inc. proposal for Destiny hosted services for one year at a total cost of $11,419

11.E. Approve changes to Operational Services Policy 4:45

11.F. Approve a three-year agreement with Otis Elevator for Service of two elevators at Harlem High School, and lubricants and service of three lifts for a monthly cost of $355

11.G. Approval renewal Bus Washing agreement with Jarrod's Power Washing at a cost of $19 per bus and $9 per van for the FY19 school year

11.H. Approve the purchase of bakery products to be renewed with Alpha Baking Company, effective July 1, 2018 at an estimated cost per year of $25,982.44

11.I. Approval to accept the March 2018 Treasurer's Report

11.J. Approve contract renewal with Brecht's Database Solutions, Inc. (Power IEP) for website access and additional services for FY19 at the cost of $14,050

11.K. Approve COTG Managed Print Solutions renewal agreement at a cost of $0.01 for black and white prints, and $0.10 for color prints for the FY19 school year

11.L. Approve quote for renewal of Treasurer's Bond for FY19 with a limit of $13,000,000 for a cost of $7,561.00

11.M. Approval to renew Milk bid with Mulller-Pinehurst Dairy with no price increases for 2018-2019

11.N. Approve agreement with Testing Service Corporation to provide Independent Laboratory Services at Loves Park Elementary for the 2018 Secured Entrance project for an estimated cost of $4,700

12. Announcements and Discussion

13. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1),
Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5
ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5
ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs
and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase
or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of
a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6),
Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS
120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts
(5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of
Reserves or Settlement of Claims as provided in Local Government and
Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion
of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

14. ACTION ITEMS AFTER CLOSED SESSION

15. ADJOURN SINE DIE

16. ANNUAL ORGANIZATION MEETING OF THE BOARD

16.A. Call Organizational Meeting to Order by the President

16.B. Roll call 

17. Annual Organizational Meeting Action Items:

17.A. Approve establishment of current Board Policies as Policies of the 2018-2019 Board until said Policies are changed by the Board

17.B. Adopt Robert's Rules of Order, Newly Revised 11th Edition as a procedural guide pursuant to Board Policy 2:220.

17.C. Approve Acknowledgement of Board Member Mandated Reporter Status 

17.D. Approve appointment of Joshua Aurand as District Treasurer

17.E. Approve appointment of Due Process Hearings Officers - Norm Alpers, and Jim Miglin as a substitute

17.F. Approve appointment of Expulsion Hearing Officer: Norm Alpers, and Jim Miglin as a substitute

17.G. Approve appointment of Residency Hearing Officer: Norm Alpers, and Jim Miglin as a substitute

17.H. Approve appointment of Norm Alpers as Food & Nutritional Hearings Officer and Jim Miglin as Substitute

17.I. Approve appointment of Health Insurance Portability and Accountability Act of 1992 (HIPAA) Chief Privacy Officer, Assistant Superintendent for Human Resources

17.J. Approve appointment of Illinois Municipal Retirement Fund (IMRF) Agent: Assistant Superintendent for Human Resources

17.K. Approve appointment of Fair Labor Standards Act (FLSA) Compliance Official:   Assistant Superintendent for Human Resources

17.L. Approve appointment of Employer Equal Opportunity Commission (EEOC) Officer: Superintendent

17.M. Approve appointment of Nondiscrimination Coordinator: Assistant Superintendent for Human Resources

17.N. Approve appointment of District Complaint Managers: Assistant Superintendent for Business & Operations and Assistant Superintendent for Curriculum & Instruction

17.O. Approve appointment of Appeals Officer for Free and Reduced Meals: Assistant Superintendent for Business & Operations

17.P. Approve appointment of District Activity Accounts Manager: Assistant Superintendent for Business & Operations

17.Q. Approve and adopt Policy 2:105 (Ethics and Gift Ban) Resolution in Compliance with the State Officials and Employees Ethics Act (5 ILCS 430/1-1 et seq.) as added by P.A. 93-615 and 93-617

17.R. Approve Open Meetings Act (OMA) Officials:  Julie Morris, Kris Arduino, Anna Sweeney

17.S. Appoint Freedom Of Information Act (FOIA) Officials:  Josh Aurand, Scott Rollinson, Kris Arduino, Anna Sweeney

17.T. Approve 2018-2019 Board Meeting Dates and 2018-2019 Committee Meeting Dates

17.U. Approve Resolution Authorizing Designated Depositories

18. Announcements and Discussion

19. Adjournment