March 12, 2018 at 6:00 PM - Regular Board Meeting

1. CALL TO ORDER by President George Russell

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance led by Windsor Elementary students:  Ella Harris and Davie Frieden

4. Approval of Agenda

5. Approval of Board Meeting Minutes:

5.A. Regular minutes for meeting of February 26, 2018

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

6.A. Harlem Varsity Cheer

6.B. Harlem Varsity Dance

6.C. Harlem Girls' Bowling

6.D. Harlem Boys' Bowling

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. George Russell, President

9.A.1. Board Monitoring Report:  February 26, 2018

9.A.2. Next Regular Board Meeting:  Monday, April 9, 2018 at 6:00 p.m.

9.A.3. Next Policy Committee meeting:  Monday, April 16, 2018 at 6:00 p.m.

9.A.4. Recommendation to destroy audio recordings more than 18 months old:  June 2016 - August 2016

9.A.5. Reminder:  Board Governance Review facilitated by IASB April 18, 2018 at 5:30 p.m.

9.A.6. Recommendation to approve Second Readings of Policy Updates from January 29, 2018 First Readings

9.B. Melissa Wenger, Vice President

9.C. Evelyn Meeks, Secretary

9.D. Heather Kelley, Past President

9.E. Sue Berogan

9.E.1. Next Business Services Committee meeting:  Wednesday,  April 4, 2018 at 6:00 p.m. 

9.F. Larry Barger

9.F.1. Next Education Committee meeting: Wednesday, April 4, 2018 at 6:30 p.m. 

9.G. Patti Lawrence

9.G.1. Next Behavior Policy Review Committee:  Wednesday, April 25, 2018 at 6:00 p.m. (3rd quarter)

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Recommendation to set public hearing for April 9, 2018 at 5:40 p.m. to receive public comments on a
proposed waiver application to the Illinois State Board of Education to allow
the District to include up to four School Improvement Days in the school
calendar for the purpose of staff development beginning with the 2019-2020
school year through the 2023-2024 school year.

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution for Surplus Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to approve Intergovernmental Agreement with Board of Trustees of Illinois Community College District No. 511 for Running Start Program

10.B.4. Recommendation to renew Swanson Farm Rental Agreement for 2018 at a rate of $4,000

10.B.5. Recommendation to approve Harlem School District # 122 Fee Information for the 2018-2019 school year

10.B.6. Recommendation to accept January 2018 Treasurer's Report

10.B.7. Recommendation to approve award of bid to purchase seven (7) school buses for a cost of $679,987 with a trade in value of $58,000 for a net cost of $621,987 with Central States Bus Sales 

10.B.8. Recommendation to renew the Northwestern Illinois Association (NIA) Agreement for FY19 Needs Assessment at a cost of $480,037.52

10.B.9. Recommendation to approve authorization for the Assistant Superintendent to renew the electricity utility contract at the market rate with Constellation NewEnergy, Inc. for ratification by the Board at the next regular Board meeting

10.B.10. Recommendation to approve award of bid for 2018 Abatement Project for Machesney, Maple, Marquette, Ralston, and Loves Park Elementary Schools to Able Plus Services, Inc. for $153,000 plus Alternate # 1 for $6,500, if needed

10.B.11. Recommendation to approve award of bid for 2018 Secured Entrances, Life Safety Work Projects and Remodeling at Harlem High School, Harlem Middle School, Ralston, Olson Park, Machesney, Marquette, Loves Park, Maple, and Windsor Elementary Schools to Rockford Structures Construction Company for $1,966,000, plus Alternate # 1 for $35,300 and Alternate # 3 for -$1,000 a total cost of $2,000,300

10.B.12. Recommendation to approve award of bid for 2018 Roof Replacement Project at Harlem High School to H C Anderson Roofing for $177,258

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda & Addendum

10.C.2. Informational:  Resignations

10.C.3. Recommendation to approve Resolution Authorizing Notice of Honorable Dismissal and Non-Renewal of Certain Certified Staff.

10.C.4. Recommendation to approve Non-Tenured Certified Staff Recommended for Re-employment for the 2018-2019 school year.

10.C.5. Recommendation to approve Job Share Proposal 2018-2019-1 (Ball-Derry)

10.C.6. Recommendation to approve Job Share Proposal 2018-2019-2 (Theiss-Cline)

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act Request (FOIA) dated March 7, 2018 from SmartProcure for any and all purchasing records from 2017-12-05 to current and the District's response submitted thereto on March 7, 2018

10.D.2. Academic and Discipline Data Dashboard Report

10.D.3. Harlem Athletics Visioning and Long-Range Plan Process

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

11.D. Approve Recommendation to destroy audio recordings more than 18 months old:  June 2016 - August 2016

12. ACTION ITEMS

12.A. Approve Recommendation to approve Second Readings of Policy Updates from January 29, 2018 First Readings

12.B. Approve Recommendation to set public hearing for April 9, 2018 at 5:40 p.m. to receive public comments on a proposed waiver application to the Illinois State Board of Education to allow
the District to include up to four School Improvement Days in the school
calendar for the purpose of staff development beginning with the 2019-2020
school year through the 2023-2024 school year.

12.C. Approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

12.D. Approve Recommendation to approve Intergovernmental Agreement with Board of Trustees of Illinois Community College District No. 511 for Running Start Program

12.E. Approve Recommendation to renew Swanson Farm Rental Agreement for 2018 at a rate of $4,000

12.F. Approve Recommendation to approve Harlem School District # 122 Fee Information for the 2018-2019 school year

12.G. Approve Acceptance of January 2018 Treasurer's Report

12.H. Approve Recommendation to approve award of bid to purchase seven (7) school buses for a cost of $679,987 with a trade in value of $58,000 for a net cost of $621,987 with Central States Bus Sales 

12.I. Approve Recommendation to renew the Northwestern Illinois Association (NIA) Agreement for FY19 Needs Assessment at a cost of $480,037.52

12.J. Approve Recommendation to approve authorization for the Assistant Superintendent to renew the electricity utility contract at the market rate with Constellation NewEnergy, Inc. for ratification by the Board at the next regular Board meeting

12.K. Approve Recommendation to approve award of bid for 2018 Abatement Project for Machesney, Maple, Marquette, Ralston, and Loves Park Elementary Schools to Able Plus Services, Inc. for $153,000 plus Alternate # 1 for $6,500, if needed

12.L. Approve Recommendation to approve award of bid for 2018 Secured Entrances, Life Safety Work Projects and Remodeling at Harlem High School, Harlem Middle School, Ralston, Olson Park, Machesney, Marquette, Loves Park, Maple, and Windsor Elementary Schools to Rockford Structures Construction Company for $1,966,000, plus Alternate # 1 for $35,300 and Alternate # 3 for -$1,000 a total cost of $2,000,300

12.M. Approve Recommendation to approve award of bid for 2018 Roof Replacement Project at Harlem High School to H C Anderson Roofing for $177,258

12.N. Approve Resolution Authorizing Notice of Honorable Dismissal and Non-Renewal of Certain Certified Staff.

12.O. Approve Non-Tenured Certified Staff Recommended for Re-employment for the 2018-2019 school year.

12.P. Approve Job Share Proposal 2018-2019-1 (Ball-Derry)

12.Q. Approve Job Share Proposal 2018-2019-2 (Theiss-Cline)

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment