January 16, 2018 at 6:00 PM - Regular

1. CALL TO ORDER by President George Russell

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance led by Olson Park Elementary students:  Riley Hensley, Laci Knutson, Hannah Ranstead, Tima Semshedini

4. Approval of Agenda

5. Approval of Board Meeting Minutes:

5.A. Regular & Closed minutes for meeting of December 11, 2017

6. Awards and Recognition

6.A. Golden Apple Finalists
Ingrid Hyde, Machesney Elementary
Jennifer Stella, Rock Cut Elementary

6.B. National Board Certification
Becket George, Rock Cut Elementary
Carolyn Schlie, Rock Cut Elementary
Meghan Hembrough, Loves Park Elementary
Michelle Tilton, Windsor Elementary
Suzy Theisen, Harlem Middle School

6.C. Illinois High School Baseball Coaches Association Hall of
Fame Inductee
Doug Livingston, Harlem High School

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. George Russell, President

9.A.1. Board Monitoring Report:  December 11, 2017

9.A.2. Next Regular Board Meeting:  Monday, January 29, 2018 at 6:00 p.m.

9.A.3. Next Policy Committee meeting:  Monday, January 22, 2018 at 6:00 p.m.

9.A.4. Recommendation to destroy audio recordings more than 18 months old:  NONE

9.A.5. Board Governance Review facilitated by IASB:  Only Possible dates available are Tuesday evenings:February 27, March 6 or March 20.

9.B. Melissa Wenger, Vice President

9.B.1. IASB Tri Conference Delegate Assembly Resolutions Update

9.C. Evelyn Meeks, Secretary

9.D. Heather Kelley, Past President

9.E. Sue Berogan

9.E.1. Next Business Services Committee meeting:  Wednesday,  February 7, 2018 at 6:00 p.m. 

9.F. Larry Barger

9.F.1. Next Education Committee meeting: Wednesday, February 7, 2018 at 6:30 p.m. 

9.G. Patti Lawrence

9.G.1. Next Behavior Policy Review Committee:  Wednesday, January 31, 2018 at 6:00 p.m. (2nd quarter)

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution for Surplus Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to approve the SMG Rockford Use License Agreement for rental of BMO Harris Bank Center on Saturday, May 26th, 2018, for graduation ceremonies for a rental cost of $1,500  plus hourly labor cost.

10.B.4. Recommendation to accept November 2017 Treasurer's Report

10.B.5. Recommendation to approve Independent Contract with Scott Peters, consultant for Partners in Advance Education, INC., to provide written analysis, data and suggestions for modifications to existing programming related to gifted and talented/advance education for a total cost of $17,000

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda & Addendum

10.C.2. Informational:  Resignations

10.C.3. Quarterly Report (2nd Quarter of 2017-18)

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act Request (FOIA) dated December 21, 2017  from Kenneth Powell of Parents Foundation for Education requesting documentation on staff and the District's Response dated December 21, 2017

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

11.D. Approve destruction of audio recordings more than 18 months old:  NONE

12. ACTION ITEMS

12.A. Approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

12.B. Approve the SMG Rockford Use License Agreement for rental of BMO Harris Bank Center on Saturday, May 26th, 2018, for graduation ceremonies for a rental cost of $1,500 plus hourly labor cost.

12.C. Approve acceptance of November 2017 Treasurer's Report

12.D. Approve Independent Contract with Scott Peters, consultant for Partners in Advance Education, INC., to provide written analysis, data and suggestions for modifications to existing programming related to gifted and talented/advance education for a total cost of $17,000

13. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

14. ACTION ITEMS AFTER CLOSED SESSION

14.A. Consideration and Possible action in Employee Discipline # 2017-2018-3

15. Adjournment