December 11, 2017 at 6:00 PM - Regular Board Meeting

1. CALL TO ORDER by President George Russell

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance led by Rock Cut Elementary students:  
Izabelle Pena-Torres
Destiney Altamirano
Gerardo Valadez-Corvera
Jafet Romero-Cervantes

4. Approval of Agenda

5. Conduct of Public Hearing concerning the intent of the Board of Education to sell $2,100,000 School Fire Prevention and Safety Bonds.

5.A. Roll Call

5.B. Board President announces the purpose of the bond sale and asks Board for any further comments

5.C. Board President asks the public for any written or oral comments

5.D. Board President announces all persons have been given opportunity to present oral and written testimony with respect to the proposed issuance of the Bonds and asks for a motion and second to adjourn the public hearing

5.E. Roll call vote on the Motion to adjourn

6. Approval of Regular & Closed Meeting Minutes:
November 13, 2017

7. Awards and Recognition

7.A. "Shop with a Cop"

7.B. "Christmas for Kids"

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

9.E. Approve Board Member Expenses for hotel, parking and meals in the sum of $5,352.39 for the 2017 IASB, IASBO, ISBE Annual Conference November 16, 2017-November 19, 2017 pursuant to Policy 2:125.
(separate roll call vote)

10. Communications and Committee Reports

10.A. George Russell, President

10.A.1. Board Monitoring Report:  November 13, 2017

10.A.2. Next Regular Board Meeting:  Tuesday, January 16, 2018 at 6:00 p.m.

10.A.3. Next Policy Committee meeting:  Monday, January 22, 2018 at 6:00 p.m.

10.A.4. Recommendation to approve the setting of a Special Board Meeting:  Wednesday, January 10, 2018 at 6:00 p.m. (residency issue) 

10.A.5. Recommendation to destroy audio recordings more than 18 months old:  April 2016

10.B. Melissa Wenger, Vice President

10.B.1. IASB Tri Conference Delegate Assembly Resolutions Update

10.C. Evelyn Meeks, Secretary

10.D. Heather Kelley, Past President

10.E. Sue Berogan

10.E.1. Next Business Services Committee meeting:  Wednesday, January 10, 2018 at 6:20 p.m. (Note changed time due to Special Board Meeting set for 6:00 p.m.)

10.F. Larry Barger

10.F.1. Next Education Committee meeting: Wednesday, February 7, 2018 at 6:30 p.m. 

10.G. Patti Lawrence

10.G.1. Next Behavior Policy Review Committee:  Wednesday, January 31, 2018 at 6:00 p.m. (2nd quarter)

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Request(s)

11.A.2. Recommendation to approve reinstatement of Running Start Program with Rock Valley College

11.B. Joshua Aurand, Assistant Superintendent for Business & Operations

11.B.1. Recommendation to approve Resolution for Surplus Property

11.B.2. Recommendation to approve Facility Request(s):

11.B.3. Quarterly Report (1st Quarter)

11.B.3.a. Workman's Compensation Update (1st quarter 2017-2018)

11.B.3.b. Financial Summary (1st Quarter 2017-2018)

11.B.4. Recommendation to accept FY17 Audit presented by Baker Tilly

11.B.5. Recommendation to accept FY17 Comprehensive Annual Finance Report (CAFR)

11.B.6. Recommendation to approve agreement with CollegeBoard for the College Readiness and Success System for FY18 for an estimated cost of $9,167

11.B.7. Recommendation to accept September and October 2017 Treasurer's Reports

11.B.8. Recommendation to approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of General Obligation Limited School Bonds, Series 2018

11.B.9. Recommendation to approve Jostens' contract with Harlem High School at a price of $38.93 per book for 2018 with no price increase

11.B.10. Recommendation to approve Jostens' contract with Harlem Middle School at a price of $34.79 per book for 2018 with no price increase

11.C. Scott Rollinson, Assistant Superintendent for Human Resources

11.C.1. Personnel Agenda & Addendum

11.C.2. Informational:  Resignations

11.D. Dr. Julie Morris, Superintendent

11.D.1. Freedom of Information Act Request (FOIA) received from ATi Physical Therapy on November 10, 2017 relative to athletic services contract and the District's response dated November 13, 2017

11.D.2. Freedom of Information Act Request (FOIA) received from SmartProcure on December 6, 2017 relative to purchasing records from 2017-09-06 to current and the District's response dated December 6, 2017.

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

12.D. Approve destruction of audio recordings more than 18 months old:  April 2016

13. ACTION ITEMS

13.A. Approve Setting of a Special Board Meeting:  Wednesday, January 10, 2018 at 6:00 p.m. (residency issue)

13.B. Approve reinstatement of Running Start Program with Rock Valley College

13.C. Approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

13.D. Approve acceptance of FY17 Audit presented by Baker Tilly

13.E. Approve acceptance of FY17 Comprehensive Annual Finance Report (CAFR)

13.F. Approve agreement with CollegeBoard for the College Readiness and Success System for FY18 for an estimated cost of $9,167

13.G. Approve acceptance of September and October 2017 Treasurer's Reports

13.H. Approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of General Obligation Limited School Bonds, Series 2018

13.I. Approve Jostens' contract with Harlem High School at a price of $38.93 per book for 2018 with no price increase

13.J. Approve Jostens' contract with Harlem Middle School at a price of $34.79 per book for 2018 with no price increase

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment