May 15, 2017 at 6:00 PM - Regular

1. CALL TO ORDER by President George Russell

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance led by Ralston Elementary Students(s):  Marissa Marshall, Isabella Castillo,
Addisyn Scott

4. Approval of Agenda

5. Approval of Meeting Minutes:

5.A. Regular and Organizational minutes from  April 26, 2017

6. Awards and Recognition

6.A. Harlem High School Science Olympiad Team
Natalie Bader, Harlem High School

6.B. Harlem Middle School Science Olympiad Team
Denise Pape, Harlem Middle School

6.C. Harlem Middle School History Fair Students
Tom Freesmeier, Harlem Middle School

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. George Russell, President

9.A.1. Board Monitoring Report:  April 26, 2017

9.A.2. Seating of Board Members

9.A.3. Board Committee appointments recommendations:  Policy Committee, Discipline Policy Review Committee, Business Services Committee, Education Committee

9.A.4. Next Business Services Committee meeting:   Wednesday, June 7, 2017 at 6:00 p.m.

9.A.5. Next Regular Board Meeting:  Monday, June 12, 2017 at 6:00 p.m.

9.A.6. 2017 IASB/IASAA/IASBO Joint Annual Tri Conference - November 17-19, 2017
Request consensus to appoint a Delegate Assembly representative 
New Resolutions, Amendments and Belief Statement submission deadline:  June 21, 2017

9.A.7. Harlem hosting the Annual Kishwaukee Fall Dinner & Business Meeting:  October 5, 2017 at 5:00 p.m. (Harlem High School Commons/Auditorium)

9.A.8. Recommendation to destroy closed minutes audio recordings -  (more than 18 months old) -  January 2015 through November 2015

9.B. Melissa Wenger, Vice President

9.C. Evelyn Meeks, Secretary

9.D. Heather Kelley, Past President

9.D.1. Next Education Committee meeting:  Wednesday, August 2, 2017 at 6:30 p.m.  

9.D.2. Next Policy Committee meeting:  Monday, August 14, 2017 at 6:00 p.m.

9.E. Sue Berogan

9.F. Larry Barger

9.G. Patti Lawrence

9.G.1. Next Discipline Policy Review Committee:  Wednesday, June 28, 2017 at 6:00 p.m. (4th quarter)

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Recommendation to approve Title I Plan

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution for Surplus Property

10.B.2. Recommendation to approve Facility Request(s)

10.B.3. Recommendation to approve Support Services Agreement with Alpha Controls & Services LLC for $3,460.00 per year

10.B.4. Recommendation to approve quote for renewal of Treasurer's Bond for FY18 with a limit of $12,000,000 at a cost of  $7,013.00

10.B.5. Recommendation to accept  March 2017 Treasurer's Report

10.B.6. Recommendation to approve 403b updated Plan Document

10.B.7. Recommendation to approve Restructuring of Transportation Department

10.B.8. Recommendation to approve award of bid for 2017 Waste Disposal/Recycling Services for three years to Advance Disposal Services with a $1,996.96 per month cost

10.B.9. Recommendation to approve agreement with Skyward for Cloud hosting in the amount of $12,770 per
year for 2018 – 2020 with implementation cost of $2,445 for phase one and implementation of Skyward Qmlativ in the amount of $3,075 per year for a three year term beginning in 2019 with an implementation cost of $9,578.00 phase two

10.B.10. Recommendation to approve Immediate Care Services

10.B.11. Recommendation to renew FY18 Office Supplies bid with Mid City Office Products, Office Pro, School Specialty and Quill

10.B.12. Presentation of Third Quarter Report for 2016-2017

10.B.12.a. Financial Summary 

10.B.12.b. Workman's Compensation Update 

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.C.2. Informational only:  Resignations

10.C.3. Presentation of Third Quarter Report

10.D. Dr. Julie Morris, Superintendent

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

11.D. Approve Board Committee appointments for a period of two years beginning May 15, 2017 

11.E.  Approve destruction of closed minutes audio recordings -  (more than 18 months old)  January 2015 through November 2015

12. ACTION ITEMS

12.A. Approve Title I Plan

12.B. Approve Resolution Declaring Surplus Property

12.C. Approve Support Services Agreement with Alpha Controls & Services LLC for $3,460.00 per year

12.D. Approve quote for renewal of Treasurer's Bond for FY18 with a limit of $12,000,000 at a cost of  $10,313.

12.E. Approve acceptance of March 2017 Treasurer's Report

12.F. Approve 403b updated Plan Document

12.G. Approve Transportation Department Restructure Recommendation

12.H. Approve award of bid for 2017 Waste Disposal/Recycling Services for three years to Advance Disposal Services with a $1,996.96 per month cost

12.I. Approve agreement with Skyward for Cloud hosting in the amount of $12,770 per year for 2018 – 2020 with implementation cost of $2,445 for phase one and implementation of Skyward Qmlativ in the amount of $3,075 per year for a three year term beginning in 2019 with an implementation cost of $9,578.00 phase two

12.J. Approve Immediate Care Services

12.K. Approve renewal of FY18 Office Supplies bid with Mid City Office Products, Office Pro, School Specialty and Quill

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3).Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment