April 10, 2017 at 6:00 PM - Regular

1. CALL TO ORDER by President Heather Kelley

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance led by Windsor Elementary Students(s):  Kaileigh McCallum, Ryan Ruthven, Colin Baumgardner, Makenna Clarke, Cordelia Hoover, Collin Kramar

4. Approval of Agenda

5. Approval of Meeting Minutes:

5.A. Regular and Closed minutes from  March 20, 2017

6. Awards and Recognition

6.A. Harlem High School Wrestling State Qualifiers
Josh Carter, Harlem High School Wrestler
Dalton Hambrock, Harlem High School Wrestler

6.B. Parker Center - "Week of the Young Child"

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrant(s)

9. Communications and Committee Reports

9.A. Heather Kelley

9.A.1. Board Monitoring Report:  March 20, 2017

9.A.2. Next Regular & Organizational Board Meeting: Wednesday,  April 26, 2017 at 6:00 p.m.

9.A.3. Next Policy Committee meeting:  Tuesday, April 18 , 2017 at 6:00 p.m.

9.A.4. Next Education Committee meeting:  Wednesday, May 10, 2017 at 6:30 p.m.  

9.A.5. Recommendation to destroy closed minutes audio recordings -  (more than 18 months old) -  NONE

9.B. George Russell

9.B.1. Next Business Services Committee meeting:   Wednesday, May 10, 2017 at 6:00 p.m.

9.C. Sue Berogan

9.D. Evelyn Meeks

9.E. Melissa Wenger

9.F. Patti Lawrence

9.F.1. Next Discipline Policy Review Committee:  Monday, April 24, 2017 at 6:00 p.m. (3rd quarter)

9.F.2. Recommendation to approve revisions to Secondary Discipline Matrix and Definitions

9.G. Larry Barger

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution for Surplus Property

10.B.2. Recommendation to approve Facility Request(s)

10.B.3. Recommendation to approve FY18 meal price increase

10.B.4. Recommendation to approve award of bid to purchase eight (8) nine (9) passenger vehicles to MidWest Transit for $366,568.

10.B.5. Recommendation to approve award of bid for 2017 Locker Replacement Project at Harlem High School to Larson Equipment & Furniture Co. for $246,750.

10.B.6. Recommendation to approve award of bid for 2017 Roof Replacement Project at Donald C. Parker Early Education Center to McDermaid Roofing & Insulating Co for $194,734.

10.B.7. Recommendation to approve award of bid for 2017 Secured Entrances and Life Safety Work Projects at Machesney, Ralston, Loves Park, Olson Park, Windsor, Harlem High School and Marquette School to Rockford Structures Construction Company for $1,771,000 and Alternate #1 for $17,857.

10.B.8. Recommendation to approve award of bid for 2017 Flooring Abatement Project for Machesney, Marquette, Windsor and Loves Park Elementary Schools to Abel Plus Services, Inc. for $109,000.

10.B.9. Recommendation to accept February 2017 Treasurer Report

10.B.10. Presentation of Quarterly Report - Second Quarter of 2016-2017
Financial Summary 2nd Quarter
Workman's Compensation Update 2nd Quarter 

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.C.2. Informational only:  Resignations

10.D. Dr. Julie Morris, Superintendent

10.D.1. Request approval for Superintendent vacation days from June 19-27, 2017

10.D.2. Presentation of Quarterly Report for Stakeholder Engagement (3rd quarter)

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

11.D.  Approve destruction of closed minutes audio recordings -  (more than 18 months old)  none

11.E. Approve Superintendent vacation days:  June 19-27, 2017

12. Announcements and Discussion

13. ACTION ITEMS

13.A. Approve revisions to Secondary Discipline Matrix and Definitions for 2017-2018 District Handbook

13.B. Approval of Resolution Declaring Surplus Property

13.C. Approve FY18 meal price increase

13.D. Approve award of bid to purchase eight (8) nine (9) passenger vehicles to MidWest Transit for $366,568.

13.E. Approve award of bid for 2017 Locker Replacement Project at Harlem High School to Larson Equipment & Furniture Co. for $246,750.

13.F. Approve award of bid for 2017 Roof Replacement Project at Donald C. Parker Early Education Center to McDermaid Roofing & Insulating Co for $194,734.

13.G. Approve award of bid for 2017 Secured Entrances and Life Safety Work Projects at Machesney, Ralston, Loves Park, Olson Park, Windsor, Harlem High School and Marquette School to Rockford Structures Construction Company for $1,771,000 and Alternate #1 for $17,857.

13.H. Approve award of bid for 2017 Flooring Abatement Project for Machesney, Marquette, Windsor and Loves Park Elementary Schools to Abel Plus Services, Inc. for $109,000.

13.I. Approve acceptance of February 2017 Treasurer Report

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3).Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Approve Resolution Authorizing Adoption of Findings of Fact for the Dismissal of former employee.

17. Consideration and possible approval of Superintendent's Contract

18. Adjournment