March 20, 2017 at 6:00 PM - Regular

1. CALL TO ORDER by President Heather Kelley

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance led by Olson Park Elementary Students(s):  Neisha McGee, Trey Smith, and Vasco Ljubicic

4. Approval of Agenda

5. Approval of Meeting Minutes:

5.A. Regular and Closed minutes from  February 27, 2017

5.B. Regular & Closed Minutes of Special Meeting of March 7, 2017

6. Awards and Recognition

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrant(s)

9. Communications and Committee Reports

9.A. Heather Kelley

9.A.1. Board Monitoring Report:  February 27, 2017

9.A.2. Next Regular Board Meeting: Monday,  April 10, 2017 at 6:00 p.m.

9.A.3. Report on Board Self-Evaluation meeting held Tuesday, March 7, 2017 

9.A.4. Next Policy Committee meeting:  Tuesday, April 18 , 2017 at 6:00 p.m.

9.A.5. Next Education Committee meeting:  Wednesday, May 10, 2017 at 6:30 p.m.  

9.A.6. Recommendation to destroy closed minutes audio recordings -  (more than 18 months old) -  NONE

9.A.7. Recommendation to approve Second Reading of Policy Updates from February 13, 2017 First Readings 

9.A.8. Recommendation to approve First Reading of Policy Updated from March 13, 2017 Policy Committee Recommendations

9.B. George Russell

9.B.1. Next Business Services Committee meeting:   Wednesday, April 5, 2017 at 6:00 p.m.

9.C. Sue Berogan

9.D. Evelyn Meeks

9.E. Melissa Wenger

9.F. Patti Lawrence

9.F.1. Next Discipline Policy Review Committee:  Monday, April 24, 2017 at 6:00 p.m. (3rd quarter)

9.G. Larry Barger

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Recommendation to approve Long Range Plan Goal 1, Strategy 2:  1:1 Technology Plan

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution for Surplus Property

10.B.2. Recommendation to approve Facility Request(s)

10.B.3. Recommendation to award auditing bid to Baker Tilley for a cost of $29,200 for FY17, $30,080 for FY18 and $30,960 for FY19.

10.B.4. Recommendation on Natural Gas Contract

10.B.5. Recommendation to approve Hazel Reinhardt Consulting Services to conduct a demographic and K-12 public school enrollment projection study for a cost of $9,950.00 plus a $5,000 housing study.

10.B.6. Recommendation to accept January 2017 Treasurer's Report

10.B.7. Recommendation to approve Alpha Controls & Services optimization agreement to perform preventative maintenance test on each boiler in the District for a total cost of $31,350.

10.B.8. Recommendation to renew the Northwestern Illinois Association (NIA) Agreement for FY18 Needs Assessment at a cost of $476,070.26.

10.B.9. Recommendation to approve agreement with Public Health & Safety, Inc. for services related to 2017 Asbestos Abatement Project at a cost of $29,990.

10.B.10. Recommendation to renew Swanson Farm Rental Agreement for 2017 at a rate of $4,000.

10.B.11. Recommendation to approve electricity contract with Constellation NewEnergy, Inc. at a rate of 0.06958 cents for kWh two (2) year agreement beginning with July 2017 meter read.

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.C.2. Informational only:  Resignations

10.C.3. Recommendation to approve Resolution Authorizing Notice of Dismissal and Non-Renewal of First, Second and Third Year Probationary Teachers

10.C.4. Recommendation to approve Resolution Authorizing Notice of Honorable Dismissal of Certain Certified Staff

10.C.5. Recommendation to approve Non-Tenured Certified Staff Recommended for Re-employment for the 2017-2018 school year.

10.C.6. Recommendation to approve Job Share Proposal #2017-2018-1 for Abigail Derry and Amanda Ball

10.C.7. Recommendation to approve Job Share Proposal # 2017-2018-2 Tanya Cline and Miranda Thiess

10.C.8. Recommendation to approve Substitute Incentive Proposal

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act (FOIA) Request from Gabriella Lauricella of Smart Procure dated March 6, 2017 requesting information and records regarding vendors from 11-29-2016 through current date and the District's Response dated March 7, 2017.

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

11.D.  Approve destruction of closed minutes audio recordings -  (more than 18 months old)  none

12. ACTION ITEMS:

12.A. Approve Second Readings of Policy Updates from February 13, 2017 First Readings

12.B. Approve First Readings from March 13, 2017 Policy Committee Policy Update Recommendations

12.C. Approve Resolution Declaring Surplus Property.

12.D. Approve award auditing bid to Baker Tilley for a cost of $29,200 for FY17, $30,080 for FY18 and $30,960 for FY19.

12.E. Approve Natural Gas Recommendation

12.F. Approve Hazel Reinhardt Consulting Services to conduct a demographic and K-12 public school enrollment projection study for a cost of $9,950. plus $5,000 for housing study.

12.G. Approve acceptance of January 2017 Treasurer Report

12.H. Approve Alpha Controls & Services optimization agreement to perform preventative maintenance tests on each boiler in the District for a total cost of $31,350.

12.I. Approve recommendation to renew Northwestern Illinois Association (NIA) Agreement for FY 18 Needs Assessment at a cost of $476,070.26.

12.J. Approve agreement with Public Health & Safety, Inc. for services related to 2017 Asbestos Abatement Project at a cost of $29,990.

12.K. Approve renewal of Swanson Farm Rental Agreement for 2017 at a rate of $4,000.

12.L. Approve electricity contract with Constellation NewEnergy, Inc. at a rate of 0.06958 cents for kWh two (2) year agreement beginning with July 2017 meter read.

12.M. Approve Long Range Plan Goal 1, Strategy 2:  1:1 Technology Plan

12.N. Approve Resolution  Authorizing Notice of Dismissal and Non-Renewal of First, Second and Third Probationary Teachers.

12.O. Approve Resolution Authorizing Notice of Honorable Dismissal of Certain Certified Staff

12.P. Approve Non-Tenured Certified Staff Recommended for Re-employment for the 2017-2018 school year.

12.Q. Approve Job Share Proposal # 2017-2018-1 Abigail Derry and Amanda Ball

12.R. Approve Job Share Proposal # 2017-2018-2 Tanya Cline and Miranda Thiess

12.S. Approve Substitute Incentive Proposal

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3).Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Consideration and possible approve of Employee Discipline in # 2016-2017-8

17. Consideration and Possible Approval to appoint Maple Elementary Principal Position

18. Adjournment