October 11, 2016 at 6:00 PM - Regular

1. CALL TO ORDER by President Heather Kelley

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance:  Maple Elementary students:

4. Approval of Agenda

5. Approval of Meeting Minutes:

5.A. Regular & Closed Minutes of September 6, 2016

5.B. Public Hearing Minutes of September 29, 2016

5.C. Special Meeting Minutes of September 29, 2016

6. Awards and Recognition

6.A. Handicap Accessible Ramp and Platform Project - Tanner Elliott, Harlem High School student

6.B. Alpine Road Multi-Use Path - Mayor Jerry Bolin, Machesney Park

6.C. Christmas for Kids Event - Jane Meyer and Milly Smith

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Vouchers

8.D. Accounts Payable Warrant(s)

9. Communications and Committee Reports

9.A. Heather Kelley

9.A.1. Board Monitoring Report:  September 9,  2016 and September 29, 2016

9.A.2. Next Policy Committee meeting:  October 17, 2016 at 6:00 p.m.

9.A.3. Recommendation to cancel Policy meeting scheduled for November 21, 2016 at 6:00 p.m. (Consensus taken)

9.A.4. Next Board meeting:  November 14, 2016 at 6:00 p.m. Recommendation to change this meeting to November 21, 2016 at 6:00 p.m. (consensus taken)

9.A.5. Recommendation to destroy closed minutes audio recordings more than 18 months old from October 2014-February 2015

9.B. George Russell

9.B.1. Next Business Services meeting:  Wednesday, November 9, 2016 at 6:00 p.m.

9.C. Sue Berogan

9.C.1. IASB Tri Conference Delegate Assembly Resolutions (Consensus to be taken at Oct. 24 meeting)

9.D. Evelyn Meeks

9.E. Travis Turner

9.E.1. Next Education Committee meeting:  Wednesday, December 14, 2016 at 6:30 p.m.

9.F. Patti Lawrence

9.F.1. Next Discipline Policy Review Committee meeting:  Wednesday, November 16, 2016 at 6:00 p.m. (1st quarter)

9.G. Melissa Wenger

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Estimated 2016 Tax Levy

10.B.2. Recommendation to accept FY16 Audit presented by Sikich, LLP.

10.B.3. Recommendation to renew agreement with Timothy A. Miller, P.C., for legal services related to property tax appeals at a rate of $145 per hour for FY17.

10.B.4. Recommendation to approve the agreement between Machesney School and Challenger Learning Center for Science & Technology of Aurora University, for 5 missions at $650.00 each, for a total cost of $3,250.

10.B.5. Recommendation to approve VAV installation at Olson Park School by Alpha Controls & Services for a cost of $32,035.

10.B.6. Recommendation to approve Resolution Declaring Surplus Property.

10.B.7. Recommendation to approve Facility Request(s)

10.C. Mr. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum.

10.C.2. Informational only:  Resignations

10.D. Dr. Julie Morris, Superintendent

10.D.1. Presentation of District-wide Long-Range Plan

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

11.D. Approve cancellation of Policy Committee meeting on November 21, 2016 at 6:00 p.m.

11.E. Approve reschedule of regular Board meeting from November 14, 2016 to November 21, 2016 at 6:00 p.m.

12. ACTION ITEMS

12.A. Approve destruction of closed minutes audio recordings more than 18 months old from October 2014-
February 2015.

12.B. Approve Estimated 2016 Tax Levy.

12.C. Approve acceptance of FY16 Audit presented by Sikich, LLP.

12.D. Approve renewal of agreement with Timothy A. Miller, P.C., for legal services related to property tax appeals at a rate of $145 per hour for FY17.

12.E. Approve the agreement between Machesney School and Challenger Learning Center for Science & Technology of Aurora University, for 5 missions at $650.00 each, for a total cost of $3,250.

12.F. Approve VAV installation at Olson Park School by Alpha Controls & Services for a cost of $32,035.

12.G. Approve Resolution Declaring Surplus Property

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to fill a Public Office, as defined in the Open Meetings Act (5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

15.A. Consideration and possible action on Employee Discipline 2016-2017-2

15.B. Consideration and possible action on Employee Discipline 2016-2017-3

15.C. Consideration to approve Letter of Understanding for Settlement of All Claims in Grievance 2015-2016-5

16. Adjournment