September 6, 2016 at 6:00 PM - Regular

1. CALL TO ORDER by President Heather Kelley

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance:  Loves Park Elementary student(s)  Sandra Fisher

4. Approval of Agenda

5. Approval of Meeting Minutes:

5.A. Regular & Closed Minutes of August 22, 2016

5.B. Public Hearing Minutes of June 13, 2016

6. Awards and Recognition

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Vouchers

8.D. Accounts Payable Warrant(s)

9. Communications and Committee Reports

9.A. Heather Kelley

9.A.1. Board Monitoring Report:  August 22,  2016

9.A.2. Special Board meeting: *Thursday, September 29, 2016 at 6:00 p.m. 

9.A.3. Annual IASB Fall Kishwaukee Division Dinner Meeting:  September 22, 2016 at 5:30 p.m.-  Hononegah High School  (Reservations have been made)

9.A.4. Next Policy Committee meeting:  October 17, 2016 at 6:00 p.m.

9.A.5. IASB Governance Award Update & Board Member Master Board Member status

9.A.6. Recommendation to release partial closed minutes from January 1, 2016 through June 30, 2016

9.B. George Russell

9.B.1. Next Business Services meeting:  Wednesday, October 5, 2016 at 6:00 p.m.

9.C. Sue Berogan

9.D. Evelyn Meeks

9.E. Travis Turner

9.E.1. Next Education Committee meeting:  Wednesday, October 5, 2016 at 6:30 p.m.

9.F. Patti Lawrence

9.F.1. Next Discipline Policy Review Committee meeting:  Wednesday, November 16, 2016 at 6:00 p.m. (1st quarter)

9.G. Melissa Wenger

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. FY17 Tentative Budget Discussion

10.B.2. Recommendation to approve independent contractor agreement with Karissa McGraw for speech and language services to the District for $100 per hour for FY17.

10.B.3. Recommendation to approve independent contractor agreement with Liliana Isoe to provide bilingual psychological evaluations services to the District for $735 per evaluation.

10.B.4. Recommendation to approve agreement with Gordon Flesch Company Co. for Laserfische Avante implementation and support for a total cost of $15,200.

10.B.5. Recommendation to approve service agreement with Total Administrative Services Corporation for FMLA administration services at a cost of approximately $10,100.

10.B.6. Recommendation to approve Edgenuity agreement with MyPath Math, Reading Site License and My Path Renaissance Star Add-On services for three years for a total cost of $21,000.

10.B.7. Recommendation to approve Facility Request(s)

10.B.8. Recommendation to approve Resolution Declaring Surplus Property.

10.C. Mr. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum.

10.C.2. Informational only:  Resignations

10.C.3. Recommendation for Athletic Department Restructure

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act Request dated August 24, 2016 from Robert Smith requesting Board minutes from January 2004 through August 2004 and the District's 5 day extension request dated August 26, 2016 with a deadline date of September 8, 2016 and the District's final response dated August 30, 2016.

10.D.2. Freedom of Information Act Request dated August 30, 2016 regarding preprogrammed software reports from SmartProcure.

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve release of partial closed minutes January 1, 2016 through June 30, 2016

12.B. Approve Athletic Department Restructure Recommendation

12.C. Approve independent contractor agreement with Karissa McGraw for speech and language services to the District for $100 per hour for FY17.

12.D. Approve independent contractor agreement with Liliana Isoe to provide bilingual psychological evaluations services to the District for $735 per evaluation.

12.E. Approve agreement with Gordon Flesch Company Co. for Laserfiche Avante implementation and support for a total cost of $15,200.

12.F. Approve service agreement with Total Administrative Services Corporation for FMLA administration services at a cost of approximately $10,100.

12.G. Approve Edgenuity agreement for MyPath Math, Reading Site License and My Path Renaissance Star Add-On services for three years for a total cost of $21,000.

12.H. Approve Resolution Declaring Surplus Property

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to fill a Public Office, as defined in the Open Meetings Act (5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

15.A. Approve the 2016-2019 Food Services Agreement between the Harlem Board of Education & Harlem Food Services Staff.

16. Adjournment