June 8, 2016 at 6:00 PM - Business Services Committee
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1. Call To Order
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2. Roll Call ( Committee Members & Other Attendees)
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3. Approval of the Agenda
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4. Approval of the May 4, 2016 Business Services Committee Meeting Minutes
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5. Comments from the Community
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6. Proposed Board Consent/Action Items for the June 13, 2016 Board Meeting
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6.A. Recommendation to approve Resolution Abating the Working Cash Fund in the amount of $275,000 for educational purposes.
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6.B. Recommendation to approve Resolution to transfer $350,000 from the Transportation Fund to the Operations and Maintenance fund.
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6.C. Recommendation to approve Resolution to transfer $1,500,000 from the Transportation Fund to the Education Fund.
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6.D. Recommendation to renew Food & Misc. Supplies bid with Fox River and Gordon Food Service at current bid pricing for FY17. Fixed fees will remain the same with market prices subject to change monthly.
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6.E. Recommendation to approve collaboration with Equal Opportunity Schools for the Lead Higher Initiative program at Harlem High School, FY17 for a cost of $24,400 plus cost of travel for EOS.
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6.F. Recommendation to approve COTG Managed Print Solutions renewal agreement at a cost of $.01 for black and white prints, and $.10 for color prints for the FY17-18 school years.
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6.G. Recommendation to approve Gordon Flesch agreement to provide three copiers (2 for HHS and 1 for HMS) for a monthly cost of $931.00, and a per copy charge of $0.00345 for a 60 month term lease.
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6.H. Recommendation to approve bakery services with Alpha Bakery at prices listed for FY17.
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6.I. Recommendation to approve agreement with Frontline Technologies Group, Inc. to provide an online time clock service for the Transportation, Food Service and Property Service departments. A one time startup cost of $5,400 and an annual subscription for 250 end users at the cost of $7,650.
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6.J. Recommendation to accept March 2016 Treasurer's report.
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6.K. Recommendation to a renew IHSA / Illinois High School Association membership for FY17.
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6.L. Recommendation to award FY17 Office Supplies bid to the following vendors: School Specialty at an estimated cost per year of $ $14,121.11, Mid City Office Products at an estimated cost per year of $10,830.34, Quill at an estimated cost per year of $8,408.50 and OfficePro at an estimated cost per year of $1,049.70 for a total cost of $34,409.65.
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7. Committee Consensus Items
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7.A. Other
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8. Informational Items
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8.A. Contracts Under $2,500
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8.B. Insurance renewals
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8.C. Next Business Services Meeting Date: July 13, 2016 at 6:00 p.m.
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8.D. Other
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9. Adjournment
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