April 11, 2016 at 6:00 PM - Regular

1. CALL TO ORDER by President Heather Kelley

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance led by Ralston Elementary student(s):   Alyssa Fulton and Addisyn Scott

4. Approval of Agenda

5. Approval of Meeting Minutes:

5.A. March 21, 2016 regular and closed minutes

5.B. April 5, 2016 Quarterly Minutes

6. Awards and Recognition

6.A. YMCA Big Brothers and Big Sisters Program at Marquette Elementary School, Hillary Miley, Sharetha Lewers, Char Bauer, and Deniece Smith

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrant(s)

9. Communications and Committee Reports

9.A. Heather Kelley

9.A.1. Board Monitoring Report:  March 21,  2016

9.A.2. Board Self-Evaluation meeting - Wednesday, March 23, 2016 Report

9.A.3. Report - Kishwaukee Division Annual Dinner & Business meeting:  Wednesday, April 6, 2016 at Huntley High School 

9.A.4. Quarterly Board Meeting Recommendation

9.A.5. Next Policy Committee meeting:  Monday, April 18, 2016 at 6:00 p.m.

9.A.6. Next Regular Board meeting:  Monday, April 25, 2016 at 6:00 p.m.

9.B. George Russell

9.B.1. Next Business Services Committee:  Wednesday, May 4, 2016 at 6:00 p.m.

9.C. Sue Berogan

9.D. Evelyn Meeks

9.E. Travis Turner

9.E.1. Next Education Committee meeting:  Thursday, April 21, 2016 at 6:00 p.m.

9.F. Patti Lawrence

9.F.1. Next Discipline Policy Review Committee meeting:  Wednesday, April 20, 2016 at 6:00 p.m. (3rd Quarter)

9.G. Melissa Wenger

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Facility Request(s)

10.B.2. Recommendation to approve Resolution Declaring Surplus Property.

10.B.3. Recommendation to approve a Resolution authorizing the District to use a portion of the proceeds of its $4,000,000 General Obligation Limited School Bonds, Series 2016, for the purpose of altering and reconstructing the Administration Center School Building and purchasing and installing equipment therein for fire prevention and safety, energy conservation and school security purposes.

10.B.4. Recommendation to approve Blackboard for licenses and support services for FY17 through FY19 at a cost of $28,470 for FY17 through FY19, plus initial design cost of $10,010.

10.B.5. Recommendation to approve award of bid for (2) 2016 Model Year 9 Passenger MPV from MidWest Transit at a per price unit is $43,838 for a total cost of $87,676.

10.B.6. Recommendation to approve milk products renewal with Muller-Pinehurst Dairy with prices increases as attached for FY 16/FY17.

10.B.7. Recommendation to approve Agreement with Public Health & Safety, Inc. for services related to 2016 Asbestos Abatement Project at a cost of $21,715.

10.B.8. Recommendation to approve the SMG Rockford Use License Agreement for rental of BMO Harris Bank Center on Saturday, May 28, 2016 for graduation ceremonies for a rental cost of $1,500, plus hourly labor cost.

10.B.9. Recommendation to approve Illinois Century Network contract for bandwidth and internet services for annual cost of $5,130 for FY 17 through FY 19.

10.B.10. Recommendation to approve CHEMSEARCH Water Treatment Program Agreement for annual cost of $6,446.

10.C. Mr. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum.

10.C.2. Informational only:  Resignations

10.C.3. Presentation of proposal for Stakeholder Engagement Department Restructure 

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act Request (FOIA) from Illinois Retired Teachers' Association (IRTA) requesting
name, title and email addresses for all employees who are retiring or leaving the District in 2016 and the District's Response dated April 4, 2016.

10.D.2. Vision 2020 Executive Summary Presentation  

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve Resolution Declaring Surplus Property

12.B. Approve a Resolution authorizing the District to use a portion of the proceeds of its $4,000,000 General Obligation Limited School Bonds, Series 2016, for the purpose of altering and reconstructing the Administration Center School Building and purchasing and installing equipment therein for fire prevention and safety, energy conservation and school security purposes.

12.C. Approve Blackboard for licenses and support services for FY17 through FY19 at a cost of $28,470 for FY 17 through FY19, plus initial design cost of $10,010.

12.D. Approve award of bid for (2) 2016 Model Year 9 Passenger MPV from MidWest Transit at a per price unit is $43,838 for a total cost of $87,676.

12.E. Approve milk products renewal with Muller-Pinehurst Dairy with prices increases as attached for FY 16/FY17.

12.F. Approve the SMG Rockford Use License Agreement for rental of BMO Harris Bank Center on Saturday, May 28, 2016 for graduation ceremonies for a rental cost of $1,500, plus hourly labor cost.

12.G. Approve Agreement with Public Health & Safety, Inc. for services related to 2016 Asbestos Abatement Project at a cost of $21,715.

12.H. Approve Illinois Century Network contract for bandwidth and internet services for annual cost of $5,130 for FY 17 through FY 19.

12.I. Approve CHEMSEARCH Water Treatment Program Agreement for annual cost of $6,446.

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to fill a Public Office, as defined in the Open Meetings Act (5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment