March 7, 2016 at 6:00 PM - Regular

1. CALL TO ORDER by President Heather Kelley

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance led by Loves Park  Elementary student(s):    Myleigh and Cameron Jenkins

4. Approval of Agenda

5. Approval of Meeting Minutes:

5.A. Regular & Closed Minutes of February 22, 2016

6. Awards and Recognition

6.A. Betsy Young, Harlem Middle School Music and Band Teacher;
Student performance:  Joey Leese, 8th Grade at Harlem Middle School

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrant(s)

9. Communications and Committee Reports

9.A. Heather Kelley

9.A.1. Board Monitoring Report:  February 22,  2016

9.A.2. Next Policy Committee meeting:  Monday, March 14, 2016 at 6:00 p.m.

9.A.3. Next Regular Board meeting:  Monday, March 21, 2016 at 6:00 p.m.

9.A.4. Board Self-Evaluation meeting - Wednesday, March 23, 2016 from 5:30 p.m. to 8:30 p.m., facilitated by IASB Field Representative, Laura Martinez

9.A.5. Next Quarterly Board meeting:  Wednesday, April 5, 2016 at 6:30 p.m.

9.A.6. Community Engagement Work Session with IASB facilitator - Open Session:  set date

9.A.7. Recommendation to approve Second Reading of Policy Updates from January 25, 2016 First Readings

9.A.8. Recommendation to approve destruction of closed minutes audio recordings more than 18 months old (previous to August 2014)

9.B. George Russell

9.B.1. Next Business Services Committee:  Wednesday, April 5, 2016 at 6:00 p.m.

9.C. Sue Berogan

9.D. Evelyn Meeks

9.E. Travis Turner

9.E.1. Next Education Committee meeting:  Thursday, April 21, 2016 at 6:00 p.m.

9.F. Patti Lawrence

9.F.1. Next Discipline Policy Review Committee meeting:  Wednesday, April 20, 2016 at 6:00 p.m. (3rd Quarter)

9.G. Melissa Wenger

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Recommendation to approve Gifted Program Review Proposal

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Licensing Agreement with LRG Prep, LLC.

10.B.2. Recommendation to approve Licensing Agreement with Ohiopyle Prints, Inc.

10.B.3. Recommendation to approve purchase of five used Bluebird buses from Central States Bus Sales at a cost of $362,500, and the trade-in of six buses valued at $53,000 for a net cost of $309,500.

10.B.4. Recommendation to approve increase of paid meal prices for FY17 by $0.05 for elementary and secondary school breakfast, and $0.05, $0.10 and $0.15 for elementary, middle and high school lunch.

10.B.5. Recommendation to approve Agreement with Jostens for Harlem High School yearbooks at a cost of $38.93 per book for FY17.

10.B.6. Recommendation to approve Drive-Right Agreement for FY17-FY18 at a cost of $310 per student.

10.B.7. Recommendation to approve Agreement with Edgenuity at a cost of $100,000. for FY17-19.

10.B.8. Recommendation to approve electricity contract with Direct Energy at a rate of 6.224 cents/kWh for a one year agreement beginning with the July 2016 meter reading.

10.B.9. Recommendation to accept January 2016 Treasurer's Report.

10.B.10. Recommendation to approve the NIA Agreement for FY17 at a cost of $474,491.88.

10.B.11. Recommendation to approve the Pledge Custodian Agreement with Northwest Bank.

10.B.12. Recommendation to approve Facility Request(s)

10.B.13. Recommendation to approve Resolution Declaring Surplus Property.

10.C. Mr. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum.

10.C.2. Informational only:  Resignations

10.C.3. Recommendation to approve the Harlem Administration Center Receptionist Restructure Proposal

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act Request dated February 22, 2016   from Alyssa Mack requesting information on any and all contracts with Pacific Educational Group for school year 2015-2016 and the District's Response dated February 26, 2016

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

11.D. Approve Destruction of closed minutes audio recordings more than 18 months old (previous to August 2014)

12. ACTION ITEMS:

12.A. Approve Second Reading of  Policy Updates from January 25, 2016 First Readings

12.B. Approve Gifted Program Review Proposal

12.C. Approve Licensing Agreement with LRG Prep, LLC.

12.D. Approve Licensing Agreement with Ohiopyle Prints, Inc.

12.E. Approve purchase of five used Bluebird buses from Central States Bus Sales at a cost of $362,500, and the trade-in of six buses valued at $53,000 for a net cost of $309,500.

12.F. Approve increase of paid meal prices for FY17 by $0.05 for elementary and secondary school breakfast, and $0.05, $0.10 and $0.15 for elementary, middle and high school lunch.

12.G. Approve Agreement with Jostens for Harlem High School yearbooks at a cost of $38.93 per book for FY17.

12.H. Approve Drive-Right Agreement for FY17-FY18 at a cost of $310 per student.

12.I. Approve Agreement with Edgenuity at a cost of $100,000 for FY17-19.

12.J. Approve electricity contract with Direct Energy at a rate of 6.224 cents/kWh for a one year agreement beginning with the July 2016 meter reading

12.K. Approve acceptance of the January 2016 Treasurer's Report

12.L. Approve the NIA Agreement for FY17 at a cost of $474,491.88.

12.M. Approve the Pledge Custodian Agreement with Northwest Bank.

12.N. Approve Resolution Declaring Surplus Property

12.O. Approve Administration Center Receptionist Proposal

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to fill a Public Office, as defined in the Open Meetings Act (5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

15.A. Consideration and Possible Action on Leave of Absence Request for Heather Triplett

16. Adjournment