November 16, 2015 at 6:00 PM - Regular

1. CALL TO ORDER by President Heather Kelley

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance led by Machesney Elementary student(s):  

4. Approval of Agenda

5. Conduct of Public Hearing concerning the Intent of the Board of Education to sell $4,000,000 in School Fire Prevention and Safety Bonds.

6. Motion to adjourn Public Hearing

7. Approval of Meeting Minutes:

7.A. Regular & Closed Minutes of October 26, 2015

8. Awards and Recognition

8.A. Proclamation that November 15, 2015 is National School Board Member Day our "Everyday Heroes" (10 minute reception between open and closed sessions)

8.B. Heather Kelley, Board President - "20 People You Should Know"- Rockford Chamber of Commerce Award

8.C. Harlem Middle School - American Heart Association Fundraiser, presenter:  Matt Cascio, Harlem Middle School Principal

9. Comments from the Community

10. Approval of Bills

10.A. Payables Summary

10.B. Voided Checks

10.C. Payroll Voucher(s)

10.D. Accounts Payable Warrant(s)

11. Communications and Committee Reports

11.A. Heather Kelley

11.A.1. Board Monitoring Report:  October 26, 2015

11.A.2. Next Quarterly Board meeting:  December 9, 2015 at 6:30 p.m. (1st quarter - 2015-2016)

11.A.3. Next Regular Board Meeting:  Monday, December 14, 2015 at 6:00 p.m.

11.A.4. Next Policy Committee meeting:  Monday, January 19, 2016, at 6:00 p.m.

11.A.5. Recommendation to approve Second Reading of Policy Updates from September 28, 2015 First Readings

11.A.6. Recommendation to approve First Reading of 11-10-15 Policy Update Committee Recommendations

11.A.7. Recommendation to destroy closed minutes audio recordings - March, 2014 (more than 18 months old)

11.A.8. Distribution of Tri-Conference Packets to Board Members

11.B. George Russell

11.B.1. Next Business Services Committee meeting:   Wednesday, December 9, 2015 at 6:00 p.m.

11.C. Sue Berogan

11.D. Evelyn Meeks

11.D.1. 2015 IASB Delegate Assembly Resolutions - Consensus to be taken

11.E. Travis Turner

11.E.1. Next Education Committee meeting:  January 28, 2016 at 6:00 p.m.

11.F. Patti Lawrence

11.F.1. Next Discipline Policy Review Committee meeting:   Thursday, January 28, 2016, at 6:30 p.m.  (15-16 2nd quarter)

11.G. Melissa Wenger

12. Administrative Reports

12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

12.A.1. Recommendation to approve Student Travel Request(s)

12.B. Joshua Aurand, Assistant Superintendent for Business & Operations

12.B.1. Recommendation to accept FY'15 Audit prepared by Sikich LLC

12.B.2. Recommendation to approve 2015 Certificate of Tax Levy

12.B.3. Recommendation to approve 2015 Tax Levy Resolution

12.B.4. Recommendation to approve 2015 Resolution to Levy 2015 Taxes for Certain Purposes

12.B.5. Recommendation to renew architectural services with DLA Architects for FY16

12.B.6. Recommendation to approve Motor Vehicle Fuel Bid renewal with Kelley Williams for FY16

12.B.7. Recommendation to approve Resolution to Intervene in Kraft Tax Appeals

12.B.8. Recommendation to Approve Resolution for Surplus Property

12.B.9. Recommendation to Approve Facility Request(s)

12.C. Mr. Scott Rollinson, Assistant Superintendent for Human Resources

12.C.1. Recommendation to approve Personnel Agenda & Addendum.

12.D. Dr. Julie Morris, Superintendent

12.D.1. Presentation of Stakeholder Engagement Secretary Position restructure proposal

12.D.2. Freedom of Information Act Request dated October 14, 2015 from Patrick McCraney of Better Government Association, and the District's response dated October 28, 2015

13. Consent Agenda

13.A. Approve Personnel Agenda & Addendum

13.B. Approve Student Travel Request(s)

13.C. Approve Facility Request(s)

13.D. Approve Destruction of closed minutes audio recordings  - March 2014  (more than 18 months old)

14. ACTION ITEMS:

14.A. Approve Second Reading of Policy Updates from September 28, 2015 First Readings

14.B. Approve First Reading of 11-10-15 Policy Update Committee Recommendations

14.C. Approve acceptance of FY15 Audit prepared by Sikich LLC

14.D. Approve 2015 Certificate of Tax Levy

14.E. Approve 2015 Tax Levy Resolution

14.F. Approve 2015 Resolution to Levy 2015 Taxes for Certain Purposes

14.G. Approve renewal of architectural services with DLA Architects for FY16

14.H. Approve Motor Vehicle Fuel Bid renewal with Kelley Williams for FY16

14.I. Approve Resolution to Intervene in Kraft Tax Appeals

14.J. Approve Resolution Declaring Surplus Property

15. Announcements and Discussion

16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to fill a Public Office, as defined in the Open Meetings Act (5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

17. ACTION ITEMS AFTER CLOSED SESSION

18. Consideration and Possible Action on Employee Discipline # 2015-2016-6

19. Consideration and Possible Action on Employee Discipline # 2015-2016-7

20. Adjournment