August 10, 2015 at 6:00 PM - Regular

1. CALL TO ORDER by President Heather Kelley

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance 

4. Approval of Agenda

5. Approval of Meeting Minutes:

5.A. Regular & Closed Minutes from July 13, 2015

5.B. Special & Closed minutes from July 28, 2015

5.C. Special & Closed Minutes from August 3, 2015

6. Awards and Recognition

6.A. 2015 Harlem District Distinguished Graduate Award 

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrant(s)

9. SPECIAL ACTION ITEM

9.A. Action to approve appointment of Melissa Marshall to fill Board vacancy until the next regular School Board Election in 2017.

10. Oath of Office Administered by President Heather Kelley to Melissa Marshall

10.A. Seating of New Member, Melissa Marshall

11. Communications and Committee Reports

11.A. Heather Kelley

11.A.1. Board Monitoring Report:  July 13, 2015

11.A.2. Next Policy Committee meeting:  Monday, August 17, 2015 at 6:00 p.m.

11.A.3. Next Regular Board Meeting:  Monday, August 24, 2015 at 6:00 p.m.

11.A.4. Recommendation to destroy Closed Minutes Audio Recordings (December, 2013, more than 18 months old) 

11.A.5. Recommendation to redacted closed minutes from January 1, 2015 - June 30, 2015

11.A.6. Next Quarterly Board meeting:  September 9, 2015 at 6:30 p.m. (3rd & 4th quarter 14-15)

11.B. George Russell

11.B.1. Next Business Services Committee meeting:   Wednesday, September 9, 2015 at 6:00 p.m.

11.C. Sue Berogan

11.D. Evelyn Meeks

11.E. Travis Turner

11.E.1. Next Education Committee meeting:  August 27, 3015 at 6:00 p.m.

11.F. Patti Lawrence

11.F.1. Next Discipline Policy Review Committee meeting:   Thursday, August 27, 2015, at 7:00 p.m. (14-15 4th quarter)

12. Administrative Reports

12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

12.B. Joshua Aurand, Assistant Superintendent for Business & Operations

12.B.1. Recommendation to approve Financial Planning Agreement with Forecast 5 Analytics for FY 16 in
the amount of $11,000.

12.B.2. Recommendation to Approve Resolution for Surplus Property

12.B.3. Recommendation to Approve Facility Request(s)

12.C. Mr. Scott Rollinson, Assistant Superintendent for Human Resources

12.C.1. Recommendation to approve Personnel Agenda & Addendum.

12.D. Dr. Julie Morris, Superintendent

12.D.1. Freedom of Information Act request from Paula Whiteaker dated July 14, 2015 requesting various personnel items pertaining to her role with the District  and the District's response dated July 21, 2015.

13. Consent Agenda

13.A. Approve Personnel Agenda & Addendum

13.B. Approve Student Travel Request(s)

13.C. Approve Facility Request(s)

13.D. Approve destruction of Closed Minutes Audio Recordings  (December 2013, more than 18 months old) and for which approved Closed Minutes already exist 

13.E. Approve release of redacted Closed session minutes from January 1, 2015 - June 30, 2015

14. ACTION ITEMS:

14.A. Approve Financial Planning Agreement with Forecast 5 Analytics for FY 16 in the amount of $11,000.

14.B. Approve Resolution Declaring Surplus Property

15. Announcements and Discussion

16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to fill a Public Office, as defined in the Open Meetings Act (5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

17. ACTION ITEMS AFTER CLOSED SESSION

17.A. Consideration and Possible Action to appoint Director of Elementary Education

18. Adjournment