June 18, 2012 at 6:00 PM - Regular

1. CALL TO ORDER by President

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance

4. Approval of Agenda

5. Approval of Meeting Minutes

5.A. May 21, 2012 Regular and Closed Minutes

5.B. June 11, 2012 Quarterly Open and Closed Minutes

6. Awards and Recognition

6.A. "25 to Watch" Recognition -  Terrell Yarbrough, Harlem High School Principal (9th grade campus) and Evelyn Meeks (School Board Member)

6.B. "2012 Young Americans" - Harlem High School Students - Parker Anderson, Autumn Miller, Cody DiGiovanni, Tom Tammen

6.C. Parker Anderson - Robert Jaeger Memorial Award - Rockford Register Star NIC-10 All Sports Banquet

6.D. Harlem Middle School "Warrior Walk" -  Heidi Harris, Organizer

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrant(s)

9. Communications and Committee Reports

9.A. Heather Kelley

9.A.1. Board Monitoring Report for May 21, 2012

9.A.2. Next Policy Committee Meeting:   August 20, 2012 at 6:00 p.m.

9.A.3. Next Education Committee:   July 26, 2012 at 6:00 p.m.

9.A.4. Next Regular Board Meeting:  July 23, 2012 at 6:00 p.m.

9.A.5. Recommendation to approve Second Reading of Policy Updates from 4/30/12 First Readings

9.A.6. Recommendation to approve Second Reading of Policy Updates for 7:30 and 7:30-E (In District Transfer)

9.B. Kathy Geyer

9.B.1. IASB Governance Update

9.B.2. Next Business Services Meeting:  July 18, 2012 at 6:00 p.m. 

9.C. Patti Lawrence

9.C.1. Next Discipline Policy Review Committee:  September 27, 2012 at 6:00 pm (4th quarter)

9.D. George Russell

9.E. Jacquelyn Ruch

9.F. Larry Barger

9.G. Evelyn Meeks

10. Administrative Reports

10.A. Dr. Barb Browning, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to accept April 2012 Treasurer's Report

10.B.2. Recommendation to approve Speech Language Pathologist Agreement with Julie Gerard for speech and language services in the amount of $75 per hour for a term beginning March 19, 2012 to August 31, 2012.

10.B.3. Recommendation to approve the GUI Support Agreement in the amount of $1,200.00 Operating System Database Administrative Support Agreement in the amount of $8,306.27, and Licensing Agreements in the amount of $34,578.93 with Tyler Technologies for a period of one year.

10.B.4. Recommendation to approve the agreement with COTG for managed print solutions at a monthly cost of $4,360 for a one-year term.

10.B.5. Report on Public Hearing held at 5:40 p.m.  - Recommendation to approve Resolution Authorizing the Transfer of Monies from the Transportation Fund to the Operations & Maintenance Fund in the sum of $350,000,00.

10.B.6. Recommendation to approve Resolution for abatement and permanent transfer in the amount of $879,902.00 from the Working Cash Fund to the Education Fund, regarding Parker Center Expenditures.

10.B.7. Recommendation to approve Resolution for abatement and permanent transfer in the amount of $360,000.00 from the Working Cash Fund to the Education Fund.

10.B.8. Recommendation to approve renewal of the Waste Removal Contract with no price increases.

10.B.9. Recommendation to approve renewal of the Filter Contract with no price increases.

10.B.10. Recommendation to approve renewal of office supplies contracts with Mid City for $29,599.07, School Specialty for $14,223.50, and Quill for $3,609.70 for the term period of July 1, 2012 through June 30, 2013.

10.B.11. Recommendation to approve Technology Department Realignment

10.C. Dr. Julie Morris, Superintendent

10.C.1. Freedom of Information Act Request dated June 11, 2012 from Rebecca Franklin, Data Coordinator for INVO Healthcare Associates, Inc.

10.C.2. Freedom of Information Act Request from Gregory E. Moy, M.Ed. requesting Board Policies relative to social and emotional development of students pursuant to the Illinois Children Mental Health Act of 2003 and the District's Response thereto.

10.C.3. Recommendation to approve Personnel Agenda & Addendum

10.C.4. Administrative Restructure Update

10.C.5. Request for Superintendent Vacation Days:  June 29, 2012 - July 6, 2012

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel request(s)

11.C. Approve Superintendent Request for Vacation Days:  June 29, 2012 - July 6, 2012

12. Action Items

12.A. Approve Second Reading of Policy Updates from 4/30/12 First Readings

12.B. Approve Second Reading of Policies 7:30 and 7:30-E (In District Transfer)  from 4/30/12 First Reading

12.C. Approve acceptance of April 2012 Treasurer's Report

12.D. Approve the Agreement with Julie Gerard for speech and language services in the sum of $75.00 per hour for a term beginning March 19, 2012 to August 31, 2012.

12.E. Approve GUI Support Agreement in the amount of $1,200.00, Operating System Database Administrative Support Agreement in the amount of $8,306.27, and Licensing Agreements in the sum of $34,578.93 with Tyler Technologies for a period of one year.

12.F. Approve the Agreement with COTG for managed print solutions at a monthly cost of $4,360.00 for a one-year term.

12.G. Approve Resolution Authorizing the Transfer of Monies from the Transportation Fund to the Operations & Maintenance Fund in the sum of $350,000.00.

12.H. Approve Resolution for abatement and permanent transfer in the amount of $879,902.00 from the Working Cash Fund to the Education Fund, regarding Parker Center Expenditures.

12.I. Approve Resolution for abatement and permanent transfer in the amount of $360,000.00 from the Working Cash Fund to the Education Fund.

12.J. Approve renewal of the Waste Removal Contract with no price increases.

12.K. Approve renewal of the Filter Contract with no price increases

12.L. Approve renewal of Office Supplies Contracts with Mid City for $29,599.07, School Speciality for $14,223.50 and Quill for $3,609.70 for the term period of July 1, 2012 through June 30, 2013.

12.M. Approve Technology Department Realignment

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Selection of a Person to Fill a Public Office (5 ILCS 120/2(c)3), Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-evaluation, practices and procedures or professional ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c )(7),  and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. Consideration to Sell the Vocational Education House located at 1238 Ronald Rd., Machesney Park, IL

16. Approve Resolution Authorizing and Approving Issuance of Notice to Remedy to Employee # 2011-2012-9

17. Approval of Closed Session Minutes, if necessary

18. Adjournment