May 21, 2012 at 6:00 PM - Regular

1. CALL TO ORDER by President

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance:   Rock Cut Elementary students:  Nicholis Davis and Brooke Anderson

4. Approval of Agenda

5. Approval of Meeting Minutes

5.A. April 30, 2012 Organizational Meeting Regular & Closed Minutes

5.B. May 9, 2012 Special Meeting Open and Closed Minutes

6. Awards and Recognition

6.A. Last Lecture - Student Presentation, Carleen Maki, Directed Studies Reading Teacher

6.B. Kassie Watkins - 2012 Young at Heart Button Designer

6.C. Sydney Smith, Photoshop Design Competition - Senior Award Cover

6.D. Harlem Middle School Science Olympiad Participants at State Competiton -

6.E. Harlem Veteran's Project - David Johnson, Kyra Newman and Nicholas Stange

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrant(s)

9. Communications and Committee Reports

9.A. Heather Kelley

9.A.1. Board Monitoring Report for April 30, 2012

9.A.2. Next Policy Committee Meeting:   August 20, 2012 at 6:00 p.m.

9.A.3. Next Education Committee:   July 26, 2012 at 6:00 p.m.

9.A.4. Next Regular Board Meeting:  June 18, 2012 at 6:00 p.m.

9.B. Kathy Geyer

9.B.1. IASB Governance Update

9.B.2. Next Business Services Meeting:  June 13, 2012 at 6:00 p.m. 

9.C. Patti Lawrence

9.C.1. Next Discipline Policy Review Committee:  June 14, 2012 at 6:00 pm (3rd quarter)

9.D. George Russell

9.E. Jacquelyn Ruch

9.F. Larry Barger

9.G. Evelyn Meeks

10. Administrative Reports

10.A. Joshua Aurand, Assistant Superintendent for Business & Operations

10.A.1. Recommendation to approve Inter State Studio Agreement for portrait services for the 2012-2016 school years at Rock Cut School

10.A.2. Recommendation to approve Inter State Sudio Agreement for sports photography services for 2012-2015 school years at Harlem High School

10.A.3. Recommendation to approve Inter State Studio Agreement for dance photography services for 2012-2013 school year for Harlem High School

10.A.4. Recommendation to approve Inter State Studio Agreement for portrait services for 2012-2015 school years at Harlem High School

10.A.5. Recommendation to approve Inter State Studio Agreement for portrait services for 2012-2015 school years at Harlem High School - 9th Grade Campus

10.A.6. Recommendation to approve Great American Opportunities Contract for magazine fundraisers at Harlem Middle School for the 2012-2013 school year

10.A.7. Recommendation to approve Pledgee Agreement with the Federal Reserve Bank for the District's Associated Bank deposit funds

10.A.8. Recommendation to approve Banking Services renewal with Associated Bank for two years

10.A.9. Recommendation to approve NIA Services Contract and Fee Summary for FY13 in the sum of $479,075.

10.A.10. Recommendation to accept February 2012 and March 2012 Treasurer Reports

10.A.11. Recommendation to approve finance of the lighting project for $220,000 with PNC Bank at a rate of 2.25% for a four year term

10.A.12. Recommendation to approve the finance of lease/purchase of 12 busses with American Capital for the sum of $1,052,124 at a rate of 2.16% for a five year term

10.A.13. Recommendation to approve the agreement with Omar Jasso for interpreter services in the amount of $24 per hour for a term beginning April 26, 2012 to June 30, 2012

10.A.14. Recommendation to approve the Treasurer's Bond with Lloyd's of London, monitored by Williams-Manny for the amount of $13,347

10.A.15. Recommendation to approve award of the FY13 Yearbook Bid to Jostens at a cost of $35 per book or a total of $59,500

10.A.16. Recommendation to approve award of the track bid to Track Services Company at a base bid amount of $159,000

10.A.17. Recommendation to approve Lease for the track with PNC Bank for a term of three years at 2.25% in the amount of $159,000

10.A.18. Recommendation to approve Driver's Education Agreement with Drive Right to provide driver's education behind-the-wheel services for the 2012-2013 and 2013-2014 school years at a cost of $290.00  per student

10.A.19. Recommendation to approve Surplus Property Resolution

10.B. Dr. Barb Browning, Assistant Superintendent for Curriculum & Instruction

10.B.1. Recommendation to approve Student Travel Request(s)

10.C. Dr. Julie Morris, Superintendent

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.C.2. 2012-2013 Special Education Staffing Recommendation

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel request(s)

12. Action Items

12.A. Approve Inter State Agreement for portrait services for the 2012-2016 school years for Rock Cut Elementary.

12.B. Approve Inter State Studio Agreement for sports photography for the 2012-2015 school years at Harlem High School.

12.C. Approve Inter State Studio Agreement for dance photography services for the 2012-2013 school year at Harlem High School.

12.D. Approve Inter State Studio Agreement for portrait services for the 2012-2015 school years at Harlem High School.

12.E. Approve Inter State Studio Agreement for portrait services for the 2012-2015 school years for Harlem High School - 9th Grade campus.

12.F. Approve Great American Opportunities Contract for magazine fundraisers at Harlem Middle School for the 2012-2013 school year.

12.G. Approve the Pledgee Agreement with the Federal Reserve Bank for the District's Associated Bank deposit funds.

12.H. Approve renewal of banking services with Associated Bank for two years.

12.I. Approve the NIA Services Contract and Fee Summary for FY13 in the sum of $479,075.

12.J. Approve acceptance of February 2012 and March 2012 Treasurer Reports

12.K. Approve financing for the lighting project with PNC Bank for $220,000 at a rate of 2.25% for a four year term.

12.L. Approve financing for the lease/purchase of 12 busses with American Capital for $1,052,124 at a rate of 2.16 % for a five year term.

12.M. Approve the agreement with Omar Jasso for interpreter services in the amount of $24 per hour for a term beginning April 26, 2012 to June 30, 2012.

12.N. Approve renewal of the Treasurer's Bond with Lloyd's of London, monitored by Williams-Manny for the amount of $13,347.

12.O. Approve award of the FY13 Yearbook bid to Jostens at a cost of $35 per book or a total of $59,500.

12.P. Approve award of the track bid to Track Services Company at a base bid amount of $159,000.

12.Q. Approve Lease for the track with PNC Bank for a term of three years at 2.25% in the amount of $159,000.

12.R. Approve Driver's Education Agreement with Drive Right to provide driver's education services for behind-the-wheel for the 2012-2013 and 2013-2014 school years at a cost of $290.00 per student.

12.S. Approve 2012-2013 Special Education Staffing Recommendation.

12.T. Approve Resolution Declaring Surplus Property

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Selection of a Person to Fill a Public Office (5 ILCS 120/2(c)3), Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-evaluation, practices and procedures or professional ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c )(7),  and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. Consideration of Employee Discipline # 2011-2012-8

16. Consideration of Grievance # 2011-2012-12

17. Consideration of Grievance # 2011-2012-13

18. Consideration of Grievance # 2011-2012-15

19. Consideration to set the Sales Price for the Vocational Education House located at 1238 Ronald Rd., Machesney Park, IL 61115.

20. Consideration to approve the Vocational Education House Realtor Listing Agreement with Keller Williams Realtors, Ryan Petry (Agent) for the sale of the Vocational Education house at 1238 Ronald Rd., Machesney Park, IL with a brokerage fee of 5% of the sales price at closing.

21. Approval of Closed Session Minutes, if necessary

22. Adjournment