June 15, 2009 at 6:00 PM - Regular

1. 6:00 p.m. Regular Board Meeting Called to Order

2. Roll Call: Board Members and Other Attendees

3. Pledge of Allegiance

4. Approval of Agenda

5. Approval of Meeting Minutes

5.A. Regular & Closed May 26, 2009 Minutes

5.B. Quarterly June 3, 2009 Minutes

6. Awards and Recognition

7. Comments from the Community

8. Approval of Bills

8.A. Voided Checks

8.B. Payroll Voucher(s)

8.C. Accounts Payable Warrant(s)

9. Communications and Committee Reports

9.A. Sandi Johnson

9.A.1. Special Recognitions

9.A.2. Events

9.B. Kathy Geyer

9.B.1. June 3 Business Services Report

9.B.2. Next Business Services Committee meeting: July 8, 2009 at 5:00 p.m.

9.C. Patti Lawrence

9.D. Heather Kelley

9.D.1. Public Relations - 100th Birthday Events Update

9.D.2. Next Public Relations Commitee meeting: June 24, 2009 at 5:30 p.m.

9.E. George Russell

9.F. Jacquelyn Ruch

9.G. Larry Barger

10. Administrative Reports

10.A. Anthony Rosilez, Assistant Superintendent

10.A.1. Recommendation to Approve Student Travel Request(s): Boys' Basketball Staff

10.B. Josh Aurand, Business Manager/Treasurer

10.B.1. Public Hearing Report - FY09 Budget

10.B.2. Recommendation to Approve Budget Resolution & Tentative Budget FY09 as Final Amended FY09 Budget

10.B.3. Recommendation to Approve Facility Request(s): Special Olympics

10.B.4. Recommendation to Approve Surplus Property Resolution: Maple Elementary, Ralston Elementary, Harlem Middle School, Technology Department and Transportation Department

10.B.5. Recommendation to Approve Building Contracts: Inter-State Studio for Machesney Elementary student pictures and Harlem Technology Services for High School and Middle School scanners

10.B.6. Recommendation to Approve April 2009 Treasurer's Report/Activity Accounts

10.B.7. Recommendation to Approve Comprehensive Insurance Renewals: Indiana Insurance, monitored by Broadmoor Agency for $303,272.00

10.B.8. Recommendation to Approve Worker's Compensation Insurance Renewal: Prairie Risk Partners, monitored by Williams-Manny for $500,419.00

10.B.9. Recommendation to Approve Treasurer's Bond Renewal: Lloyds of London, monitored by Williams-Many for $10,692.00

10.B.10. Recommendation to Approve Bank Renewal: Associated Bank with two changes - (1) Returned canceled check charge increase from $5.00 per account per month to $10.00 per account per month; and (2) Repo Sweep-Base fee from $25.00 per account per month to $50.00 per account per month

10.B.11. Recommendation to Approve Bulb & Ballast Rollover: City Electric, Springfield Electric Company and Steiner Electroic with no increases (second year of a three year contract with option to renew for one more year)

10.B.12. Recommendation to Approve Waste Disposal Rollover: Rock River Disposal with a 3% increase due to labor and landfill costs (fourth year of a five year contract with the option to renew for one more year) Last year contract was $2,576.60 per month. This year will be $2,883.00 per month.

10.B.13. Recommendation to Approve Working Cash Fund Transfer Resolution: Transfer the amount of $360,000 from Working Cash Fund to Education Fund as part of the June 2009 financial transaction ($200,000 allocated for Reading and Language Arts adoption for grades 1-6 and $160,000 is for the computer replacement cycle)

10.B.14. Recommendation to Approve Interest/Debt Services Resolution: Transfer the amount of $1,163,057.00 from Debt Service Fund to Transportation Fund

10.B.15. Approve Tyler Technologies Agreement: GUI Support Agreement for $1,200.00; Operating System Database Administrative Support Agreement for $7,783.00 and Licensing Agreements for $24,465.00 with Tyler Technologies (one year agreements with a savings of $4,816.00 over last year's contract prices)

10.B.16. Recommendation to Approve VersaTran SIF Extended Support agreement with Tyler Technologies for $895.00 (one year agreement)

10.B.17. Recommendation to Approve Anti-Virus Protection Agreement: Sophos Endpoint Security and Control for $35,619.36 (annual installments of $11,873.12)

10.B.18. Recommendation to Approve Emergency Response System Agreement: Reliance Communications (School Messenger) for $8,600.00 (one year agreement)

10.B.19. Recommendation to Approve Follett Agreement: One time cost of $58,681.76 (yearly on-going cost is $9,884.05 starting in FY11) for library automation software

10.B.20. Recommendation to Approve Purchase of ten 1 year old buses: Midwest Transit Equipment at $68,850.00 per bus for a total of $688,500.00

10.B.21. Recommendation to Approve Bus Loan: Associated Bank at a rate of 3.49% over five years

10.C. Julie Morris, Superintendent

10.C.1. Recommendation to Approve Personnel Agenda

10.C.2. Request for Vacation Days: July 8, 9 and 10, 2009

11. Announcements and Discussion

12. Consent Agenda

12.A. Approve Student Travel Request(s)

12.B. Approve Facility Request(s)

12.C. Approve Building Contracts: Inter-State Studio for Machesney Elementary student pictures and Harlem Technology Services for HighSchool and Middle School scanners

12.D. Approve Personnel Agenda

12.E. Approve Superintendent's Vacation Days: July 8, 9, 10, 2009

13. Action Item Agenda:

13.A. Approve Surplus Property Resolution: Maple Elementary, Ralston Elementary, Harlem Middle School, Technology Department and Transportation Department

13.B. Approve acceptance of April 2009 Treasurer Report/Activity Accounts

13.C. Approve Comprehensive Insurance Renewals with Indiana Insurance, monitored by Broadmoor Agenda for $303,272.00.

13.D. Approve Worker's Compensation Insurance Renewal with Prairie Risk Partners, monitored by Williams-Manny for $500,419.00.

13.E. Approve Treasurer's Bond Renewal with Lloyds of London, monitored by Williams-Manny for $10,692.00.

13.F. Approve Bank Renewal with Associated Bank with two changes (1) Returned canceled check charge increase from $5.00 per account per month to $10.00 per account per month and (2) Repo Sweep-Base fee from $25.00 per account per month to $50,.00 per account per month.

13.G. Approve Bulb & Ballast Rollover with City Electric, Springfield Electric Company and Steiner Electric with no increases (second year of a three year contract with optiion to renew for one more year)

13.H. Approve Waste Dispoal Rollover with Rock River Disposal with a 3% increase due to labor and landfill costs (fourth year of a five year contract with the option to renew for one more year). Last year contract was $2,576.50 per month and this year will be $2,883.00 per month.

13.I. Approve Working Cash Fund Transfer Rollover for $360,000.00 from Working Cash Fund to Education Fund as part of the June 2009 financial transaction ($200,000 allocated for Reading and Language Arts adoption for grades 1-6 and $160,000 is for the computer replacement cycle).

13.J. Approve Final Amended FY09 Budget & Resolution

13.K. Approve Interest/Debt Services Resolution transferring the amount of $1,163,057.00 from Debt Service Fund to Transportation Fund.

13.L. Approve Tyler Technologies Agreement for GUI Support Agreement for $1,200.00, Operating System Database Administrative Support Agreement for $7,783.00 and Licensing Agreements for $24,465.00 with Tyler Technologies (one year agreements for a savings of $4,816.00 over last year).

13.M. Approve VersaTran SIF Extended Support Agreement s with Tyler Technologies for $895.00 (one year agreements)

13.N. Approve Anti-Virus Protection Agreement with Sophos Endpoint Security and Coontrol for $35,619.36 (annual installments of $11,873.12).

13.O. Approve Emergency Response System Agreement with Reliance Communications (School Messenger) for $8,600.00 (one year agreement).

13.P. Approve Follett Agreement at a one time cost of $58,681.76 (yearly on-going cost of $9,884.05 starting in FY11) for library automation software.

13.Q. Approve Purchase of ten 1-year old buses from Midwest Transit Equipment at $68,850.00 per bus for a total of $688,500.00.

13.R. Approve Bus Loan with Associated Bank at a rate of 3.49% over five years.

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Selection of a Person to Fill a Public Office (5 ILCS 120/2(c)3), Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. Approval of Closed Session Minutes, if necessary

16. Consideration of Employee Discipline 2008-2009-8

17. Adjournment