December 15, 2025 at 6:00 PM - Regular Meeting
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1. Call to Order Announcement by the Board President that a quorum is present and that public notice of the meeting was given in accordance with the provision of Section 551.002 et.seq.of the Texas Government Code C
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Action Item
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1.A. Invocation and Pledge to Flag
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1.B. Recognitions
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Action Item
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1.C. Public Comments
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Action Item
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2. Campus Principal Reports
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Information Item
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3. Curriculum Director Report
Presenter:
DeAnna Prunes
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Action Item
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3.A. Benchmark Data
Presenter:
DeAnna Prunes
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Information Item
Description:
Fall benchmark data.
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4. Child Nutrition Report - Whitsons
Presenter:
Amanda Wild
Agenda Item Type:
Information Item
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5. Business Manager Report -Items for Review
Presenter:
Cindy Owens
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Information Item
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5.A. Monthly Utility Comparison
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Action Item
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5.B. Revenues & Expenditures
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Action Item
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6. Superintendent Report
Presenter:
Brian Aiken
Agenda Item Type:
Information Item
Forwarded From Information:
Committee: Superintendent
Description:
The superintendent will provide timely information and general updates regarding district operations.
1. Annual Fund Balance Adjusted for Inflation
Recommended Motion(s):
N/A. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Discussion:
N/A
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7. Consent Agenda - Items for Discussion and/or Action
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7.A. Check Payment List
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Action Item
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7.B. November 17, 2025 Board Minutes
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Action Item
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7.C. Appoint Lindsey Stutts as Election Coordinator
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Action Item
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7.D. Notice of Deadline to File an Application for a Place on the Ballot
Presenter:
Lindsey Stutts
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Action Item
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7.E. NOGA 2025-2026 Sustainable Resident Continuation Grant
Presenter:
DeAnna Prunes
Agenda Item Type:
Consent Item
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8. Regular Agenda - Items for Discussion and/or Action
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Action Item
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8.A. Approve the Appointment of SHAC Members as Presented
Presenter:
Jamie Landrum
Agenda Item Type:
Action Item
Description:
The board will be approving the names of the proposed SHAC committee members.
Here is more information on what the SHAC is: A School Health Advisory Council (SHAC) is a group appointed by the school district to serve at the district level. Members of the SHAC come from different areas of the community and from within the school district. The majority of members must be parents who are not employed by the district. Texas law (Texas Education Code, Title 2, Subtitle F, Chapter 28, Subchapter A, §28.004) requires the establishment of a SHAC for every school district. SHACs are required to meet at least four times each year. SHACs assist the districts in ensuring that local community values are reflected in health education instruction. Additionally, SHACs play an important role in strengthening the connection between health and learning. They can help parents and community stakeholders reinforce the knowledge and skills children need to stay healthy for a lifetime.
Recommended Motion(s):
I recommend to approve the SHAC members as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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8.B. Consideration and Approval of Updated HB 3 Goals
Presenter:
DeAnna Prunes
Agenda Item Type:
Action Item
Description:
This is a review of our HB3 goals and progress for early childhood, reading, math, and CCMR. These goals are updated every 5 years and were last updated during the 24–25 school year. The attached document includes some adjustments based on the 24-25 accountability.
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8.C. Consideration and Approval of Policy CH (Local)
Presenter:
Brian Aiken
Agenda Item Type:
Action Item
Description:
The draft policy CH (Local), reflects an increase in the superintendent's purchasing threshold from $25,000 to $50,000. The legal policy in Update 126 has updated the legal threshold to $100,000. This change in local policy will adjust thresholds for inflationary changes.
According to our TASB policy consultant, districts frequently match the thresholds noted in policies CH and CV. |
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8.D. Consideration and Approval of Policy CV (Local)
Presenter:
Brian Aiken
Agenda Item Type:
Action Item
Description:
The draft policy CV (Local), reflects an increase in the superintendent construction contract approval threshold from $25,000 to $50,000. According to our TASB policy consultant, districts frequently match the thresholds noted in policies CH and CV.
Recommended Motion(s):
I recommend policy CV (Local) be approved as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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8.E. Consideration and Approval of Update 126
Presenter:
Brian Aiken
Agenda Item Type:
Action Item
Description:
Update 126, as previously discussed, is the largest policy update in TASB history. The update includes the many new requirements imposed by the 89th legislature. This agenda item pertains to the approval of TASB's recommended local policies only.
Please note that policies CH and CV local are being considered separately.
Recommended Motion(s):
I recommend approving the local policies presented in policy update 126 with the exception of policy CH and CV. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Discussion:
BE(LOCAL): BOARD MEETINGS
BED(LOCAL): BOARD MEETINGS — PUBLIC PARTICIPATION CJ(LOCAL): CONTRACTED SERVICES CJA(LOCAL): CONTRACTED SERVICES — BACKGROUND CHECKS AND REQUIRED REPORTING CLE(LOCAL): BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT - REQUIRED DISPLAYS CQB(LOCAL): TECHNOLOGY RESOURCES — CYBERSECURITY CQD(LOCAL): TECHNOLOGY RESOURCES - ARTIFICIAL INTELLIGENCE CSA(LOCAL): FACILITY STANDARDS - SAFETY AND SECURITY CV(LOCAL): FACILITIES CONSTRUCTION DBD(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - CONFLICT OF INTEREST DEC(LOCAL): COMPENSATION AND BENEFITS - LEAVES AND ABSENCES DFBB(LOCAL): TERM CONTRACTS - NONRENEWAL DGBA(LOCAL): PERSONNEL-MANAGEMENT RELATIONS - EMPLOYEE COMPLAINTS/GRIEVANCES DH(LOCAL): EMPLOYEE STANDARDS OF CONDUCT EEP(LOCAL): INSTRUCTIONAL ARRANGEMENTS - LESSON PLANS EFA(LOCAL): INSTRUCTIONAL RESOURCES - INSTRUCTIONAL MATERIALS EHBAF(LOCAL): SPECIAL EDUCATION - VIDEO/AUDIO MONITORING EIA(LOCAL): ACADEMIC ACHIEVEMENT - GRADING/PROGRESS REPORTS TO PARENTS FA(LOCAL): PARENT RIGHTS AND RESPONSIBILITIES FEF(LOCAL): ATTENDANCE - RELEASED TIME FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT FFB(LOCAL): STUDENT WELFARE - CRISIS INTERVENTION FFF(LOCAL): STUDENT WELFARE - STUDENT SAFETY FFG(LOCAL): STUDENT WELFARE - CHILD ABUSE AND NEGLECT FNG(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - STUDENT AND PARENT COMPLAINTS/GRIEVANCES FO(LOCAL): STUDENT DISCIPLINE GF(LOCAL): PUBLIC COMPLAINTS GKA(LOCAL): COMMUNITY RELATIONS - CONDUCT ON SCHOOL PREMISES |
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8.F. Consideration and Approval of Changes to TRS Retire/Rehire Pension Surcharges
Presenter:
Brian Aiken
Agenda Item Type:
Action Item
Description:
The 89th Legislature removed the requirement for districts to pay TRS surcharges for retire/rehires. The cost to the district is approximately $123,234.71.
My recommendation is to maintain this benefit for CURRENT retire/rehires only (as funding allows), and only pass on surcharges to new employees starting immediately.
Recommended Motion(s):
I recommend that new retire/rehire employees have TRS surcharges passed on to the employee, starting immediately; whereas, the district will continue to pay TRS surcharges for current retire/rehire employees, as funding allows. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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8.G. Discussion of Construction Drawings for a Parking Lot and Driveway
Presenter:
Brian Aiken
Agenda Item Type:
Information Item
Description:
The attachment includes construction drawings developed by GLS for a new driveway from Mathews St. to the Transportation Center and a new parking lot adjacent to the new field house/JH gym. The primary objectives I gave the architects/engineers are: 1) Adequately deal with water drainage; 2) Maximize parking; 3) Improve access to facilities.
There are two primary drawings. One drawing utilizes culverts spanning the entire length of Mathews St., which will most efficiently handle runoff and maximize parking. The other drawing utilizes a combination of culverts and ditches as a cost-saving measure. The drawback is that this method reduces parking somewhat. My recommendation is to bid out both plans to compare costs. |
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8.H. Consideration and Approval of Game One as the Contractor for Athletic Facility Improvements
Presenter:
Brett Ratliff
Agenda Item Type:
Action Item
Description:
Athletic facilities improvements are as follows:
a)Install netting systems and backstops. b)Remodel/repair dugouts. c)Bring in the baseball field right outfield fence by 15'. d)Repair/replace foul line fencing. e)Repaint outfield fences. f)Laser grade infields. g)Repair batting cage facility. h)Construct bullpens. Game One is a reputable company within our purchasing cooperative. They have many years of experience building and renovating athletic facilities. This action item is to approve Game One to serve as our contractor.
Recommended Motion(s):
I recommend approving Game One as a contractor to make athletic facility improvements. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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8.I. Consideration and Approval of Delegation to the Superintendent to Negotiate Final Pricing and Terms with Game One
Presenter:
Brian Aiken
Agenda Item Type:
Action Item
Description:
Delegating the responsibility for negotiating the final pricing and terms of contracts with Game One will enable efficient contract execution.
Recommended Motion(s):
I recommend that the superintendent be delegated to negotiate the final pricing and terms of contracts with Game One. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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9. Executive/Closed Session
The Board of Trustees will conduct an Executive/Closed Session in Pursuant to the following provisions of the Texas Open Meetings Act, Texas Government Code Section 551.001et seq. All final votes, actions, or decisions will be taken in open session.
Agenda Item Type:
Action Item
Description:
Texas Government Code Section:
551.071 -Private consultation with the board's attorney 551.072 -Discussing purchase, exchange, lease, or value of real property 551.073 -Discussing negotiated contracts for prospective gifts or donations 551.074 -Discussing personnel or to hear complaints against personnel 551.076-Considering the deployment, specific occasions for, or implementation of, security personnel or devices 551.082-Consider discipline of a public school child or children or to hear a complaint by an employee against another employee 551.0821-Consider a matter regarding a public school student where personally identifiable information about the student will necessarily be revealed by the deliberation 551.083 -Considering the standards, guidelines, terms, or conditions the board will follow or will instruct its representatives to follow, in consultation with representatives of employee groups 551.084-ExcIuding witnesses from a hearing 551.087-Considering economic development negotiations 551.088 -Deliberation regarding test items |
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9.A. Superintendent Evaluation Instrument
Presenter:
Brian Aiken
Agenda Item Type:
Action Item
Forwarded From Information:
Committee: Superintendent
Description:
The attached evaluation instrument was approved last year and was well received. Discuss any possible changes to the instrument.
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9.B. Personnel (551.074)
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9.C. Staff Resignation/New Hire
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9.D. 551.072 -Discussing purchase, exchange, lease, or value of real property
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Information Item
Description:
Information regarding 201 N. Pine St. home.
Rental value $1,000-$1,200 per month. Possibly less due to the following requirements: a) Make home available for a clean, presentable showing within 24 hours notice. b) Be completely vacated from the home prior to closing, if the property is sold. |
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10. Reconvene & Open Meeting
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11. Consider and Approve Staff Resignations/New Hires
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12. Adjournment
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