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June 13, 2022 at 6:30 PM - Regular Meeting

Agenda
I. ROLL CALL - 6:00 P.M. - BOARD ROOM
II. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:  To discuss in closed session and to take action in open session:
II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
II.B. Collective negotiating matters between the Board of Education and its employees or their representatives
II.C. Semi-Annual review of all closed minutes.
III. BUDGET AMENDMENT HEARING - 6:15 P.M. - Board Room
IV. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
V. APPROVE THE AGENDA
Description:  It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, June 13, 2022.
VI. APPROVE PROCLAMATIONS
Description:  It is Dr. Swick's recommendation that you approve Proclamations that will be presented to WMS Track and Field I.E.S.A. Class 3A State Medalists
VII. OPPORTUNITY FOR PUBLIC INPUT
VII.A. Presentation of Proclamations – WMS Track & Field I.E.S.A. Class 3A State Medalists
1. Molly Southall - State Champ in 100 and 200
2. Billy Moore - 8th place 400
3. 4x100 Relay team (Madisyn Rossow, Alora Rodriguez, Lexi Strohm, Molly Southall and Ava Spicer) 3rd place
4. 4th Place 8th Grade Team Finish (Madisyn Rossow, Alora Rodriguez, Lexi Strohm, Molly Southall, Ava Spicer)
Description:  a.  Presentation of Proclamations - WMS Track & Field I.E.S.A. State Medalists
1. Molly Southall - State Champ in 100 and 200
2. Billy Moore - 8th place 400
3. 4x100 Relay team (Madisyn Rossow, Alora Rodriguez, Lexi Strohm,     Molly Southall and Ava Spicer) 3rd place
4. 4th Place Overall 8th Grade Team (Madisyn Rossow, Alora Rodriguez, Lexi Strohm, Molly Southall, Ava Spicer)
VII.B. Larry Heideman - Stategic Planning
VIII. CONSENT AGENDA ACTION ITEMS
VIII.A. Approval of Minutes
Description:  It is my recommendation that you approve the following minutes as presented:
VIII.A.1. Regular Minutes of May 9, 2022
VIII.A.2. Closed Minutes of May 9, 2022
VIII.A.3. Semi-annual review of all closed minutes
VIII.B. Administrators' Reports
Description:  It is my recommendation that you approve the Building Principals', Technology Coordinator's, Finance Director's, Curriculum Director's, and Superintendent's Reports, as presented.
VIII.B.1. Building Principals' Reports
Description:  There are no written reports or oral reports this month from the Building Principals.

Mrs. Beth Norman
Mrs. Venita Dennis
Mr. Adam Spicer
Mr. Scott Maupin
VIII.B.2. Technology Coordinator's Report
Description:  Mr. Mike McCormick
VIII.B.3. Financial Director's Report
Description:  Mrs. Lisa Hipes
VIII.B.4. Curriculum Director's Report
Description:  Mr. Kevin Feeney
VIII.B.5. Superintendent's Report
Description:  1.      Illinois Freedom of Information Act Report: None at this time.
2.
  As of June 14, 2021 we had received 1.00% of our 2020 levy. 
       As of June 13, 2022 we have received 8.59% of our 2021 levy. 


5. Fund Balances as of May 31, 2022: See attachment.
VIII.C. Treasurer's Report
Description:  It is my recommendation that you approve the Treasurer's Report for the month of May, 2022, as presented.
VIII.D. Bills and Payroll
Description:  It is my recommendation that you approve the Bills and Payroll Deductions for the month of June, and authorize the payment of any bills to close out the fiscal year, and for the July bills to be ratified in August.
We will also have checks at the end of the month for the transfer of Working Cash interest for June.
VIII.E. Imprest Fund
Description:  It is my recommendation that you approve the Imprest Fund checks as presented, for the month of June, 2022.
VIII.F. Monthly Financial Report
Description:  It is my recommendation that you approve the Monthly Financial Report as presented, for May, 2022.
VIII.G. Student Activity Fund Reports
Description:  It is my recommendation that you approve the Student Activity Fund Reports as presented, for May, 2022.
VIII.H. Additions to the 2021-2022 Support Staff Substitute List
Description:  It is my recommendation that you approve the following Additions to the 2021-2022 Support Staff Substitute Lists: There are none at this time.
 
VIII.I. Fundraisers
Description:  It is my recommendation that you approve the following Fundraisers:
VIII.J. Facility Use
Description:  It is my recommendation that you approve the following Facility Use Requests:
VIII.K. Donations
Description:  It is my recommendation that you accept the following donations:
There are none at this time.
VIII.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:  It is my recommendation that you approve the Disposal of Property No Longer Needed for School Purposes:
1.  Dictionary, 0-673-12375-8, 1997, Scott, Foresman and Company

2.  Totally Awesome Health, 1-886693-74-9, 1999, Everyday Learning   Corporation
3.  The Parent's Guide, 0-913476-82-X, 1983, American Guidance Services, INC
4.  2017 HMH Journey's (2017) Teacher and Student Resources
  1. ISBN - 9780544736665 (Grade K)
  2. ISBN - 9780544736672 (Grade 1)
  3. ISBN - 9780544736689 (Grade 2)
  4. ISBN - 9780544736696 (Grade 3)
  5. ISBN - 9780544736702 (Grade 4)
  6. ISBN - 9780544736719 (Grade 5)
VIII.M. Adopt Resolution No. 6-22 Designate Interest Received as Interest for Fiscal Year 2021-2022
Description:  It is my recommendation that you approve a resolution designating interest accruing during the current fiscal year and all interest from prior years to be treated as interest going forward into the next fiscal year.

Background:
Pursuant to regulatory changes in the Illinois Administrative Code (23 IL. Administrative Code 100.50), effective July 1, 2008 the Illinois State Board of Education requires that:

"Unless otherwise provided by statute or specified by board resolution adopted prior to June 30 of a fiscal year, interest earnings shall be added to and become part of principal as of June 30 of the fiscal year."

Therefore, in order to preserve the District’s option to transfer accrued interest from one fund to another, the Board will have to act at least once a year by doing one or both of the following: (1) pass a resolution transferring interest; or (2) pass a resolution designating interest accruing during the current fiscal year and all interest from prior years to still be interest going forward.
This resolution is an annual resolution, similar to the annual Prevailing Wage Act resolution. Therefore, this resolution is listed on the consent agenda and will be brought forward in the future on the consent agenda at the same time as the Prevailing Wage resolution.
 
VIII.N. Adopt Resolution No. 7-22 Permanent Transfer of Working Cash Fund Interest to Education Fund
Description:  It is my recommendation that you approve the permanent transfers of   Working Cash Interest collected in FY2021 to the Education Fund.

      Budget:          $2,000          Education Fund from Working Cash


  As of May 31st, we have collected $1,886.08 in working cash interest. 

 
VIII.O. Approve the 2022-2023 Student Accident Insurance through ESIC/Gerber Life Insurance Company
Description:  It is my recommendation that you approve the Student Accident Insurance coverage through ESIC/Gerber Life Insurance Company for 2022-2023.
 
VIII.P. Approve the after-school art program, Young Rembrandts, at SIS and Bruning for the 2022-2023 school year
Description:  I support Mrs. Dennis and Mrs. Norman’s recommendation to approve an after-school art program, Young Rembrandts, at Steven's Intermediate and Bruning Elementary for the 2022-2023 school year.
 
VIII.Q. Approve Superintendent's Membership to IASA, ASCDA and IASBO for the 2022-2023 School Term
Description:  It is my recommendation that you approve my membership to IASA, ASCDA and IASBO for the 2022-2023 School Term.   
VIII.R. FY'23 Truants Alternative and Optional Education Program Service Plan
Description:  It is my recommendation that you approve the annual agreement. These   programs serve students with attendance problems and/or dropouts and provide truancy prevention and intervention services and/or optional education.
 
VIII.S. Adopt Resolution No. 8-22 Designating Signatories on Activity Accounts
Description:  It is my recommendation that you adopt a resolution which will approve the following signers on all accounts and investments as listed, and the requirement of two signatures on any activity fund check that is $1,500 or more. Authorized signatures are: 

#65773 L.J. Stevens Intermediate School - Venita Dennis, Casey Orellano, Sue Cragg, Michalia Van Tilburg
 Alternates:   Lisa Hipes, Nancy Burnes, Valerie Viano, Stacy Roth

#66362 Bruning - Beth Norman, Brenda Begler
Alternates:   Lisa Hipes, Nancy Burnes, Valerie Viano, Stacy Roth

#65455 Wilmington Middle School - Adam Spicer, Brian Goff, Melissa Mancuso, Judi Mann
Alternates:   Lisa Hipes, Nancy Burnes, Valerie Viano, Stacy Roth
  
#65242 WHS - R. Scott Maupin, Jeff Reents, and Lisa Holmes
 Alternates:   Lisa Hipes, Nancy Burnes, Valerie Viano, Stacy Roth

#64963 Imprest Fund - Nancy Burnes, Matt Swick
 Alternate: Lisa Hipes and Valerie Viano
 
#64939 Money Market - Lisa Hipes, Matt Swick
Alternate: Nancy Burnes, Stacy Roth

#64947 Checking - Lisa Hipes, Matt Swick
Alternate: Kevin Feeney

#64955 Payroll - Lisa Hipes, Matt Swick
Alternate: Nancy Burnes, Stacy Roth

CD#10011583 - Lisa Hipes, Matt Swick


 
VIII.T.  Adopt Resolution 9-22 Public Hearing of Tentative Budget
Description:  It is my recommendation that you adopt Resolution 9-22, as presented.
 
VIII.U. Accept Cafeteria Milk Bid
Description:  Enclosed is the bid tab sheet for cafeteria milk for the 2022-2023 school year. It is my recommendation that you accept the bid from Cloverleaf Farms.
 
VIII.V. Establish Regular Meeting Dates and Times
Description:  I recommend the Board adopt a Board meeting calendar by amending Board  Policy No. 2:200 as per the attached schedule:

                        6:30 P.M. - Wilmington High School Board Room
                        6:00 P.M. - Closed Session 2nd Monday of each                                                  month with the following exceptions:     

            July - No meeting
            August 8
            September 12
            October 17 (3rd Monday due to Columbus Day)
            November 14
            December 12
            January 17 (Due to Christmas Break return 1/9/23)
            February 13
            March 13
            April 17 (Due to Spring Break)
            May 8
            June 12

       
VIII.W. Approve Board Policies Undergoing 5-Year Review:
1.  5:110 - Recognition for Service
2.  5:140 - Solicitations By or From Staff
3.  5:240 - Suspension
4.  5:70 - Religious Holidays
5.  6:140 - Education of Homeless Children
6.  6:70 - Teaching About Religions
Description:  It is my recommendation that you approve the Board Policies undergoing 5-year review:
1.  5:110 - Recognition for Service
2.  5:140 - Solicitations By or From Staff
3.  5:240 - Suspension
4.  5:70 - Religious Holidays
5.  6:140 - Education of Homeless Children
6.  6:70 - Teaching About Religions
VIII.X. Approve First Reading of Board Policies as Amended and Presented:
1. 2:230 - Public Participation at Board of Education Meetings and Petitions to the Board
2. 4:70 - Resource Conservation
3. 5:80 - Court Duty
4. 6:290 - Homework
5. 6:80 - Teaching About Controversial Issues
6. 7:15 - Student and Family Privacy Rights
7. 7:270 - Administering Medicines to Students
8. 7:285 - Anaphylaxis Prevention, Response, and Management Program

 
Description:  It is my recommendation that you approve the first reading of Board Policies as amended and presented:
1. 2:230 - Public Participation at Board of Education Meetings and Petitions to the Board
2. 4:70 - Resource Conservation
3. 5:80 - Court Duty
4. 6:290 - Homework
5. 6:80 - Teaching About Controversial Issues
6. 7:15 - Student and Family Privacy Rights
7. 7:270 - Administering Medicines to Students
8. 7:285 - Anaphylaxis Prevention, Response, and Management Program
VIII.Y. Approve Threat Assessment Teams and Plans for the 2022-2023 school year
Description:  It is my recommendation that you approve the Threat Assessment Teams and Plans for the 2022-2023 school year.
VIII.Z. Authorization to Seek Bids for RFP submissions for SIS HVAC project
 
Description:  It is my recommendation that you authorize the seeking of bids for for RFP submissions for SIS HVAC project.
 
IX. OTHER ACTION ITEMS
Description:  There is a Motion to approve the following Consent Agenda Items as presented:
IX.A. Approve Consent Agenda Items
Description:  It is my recommendation that you approve the Consent Agenda Items.
IX.B. Personnel
IX.B.1. Resignations or Terminations
IX.B.2. Retirements
IX.B.3. Leaves of Absence
IX.B.4. Reassignments
IX.B.5. Recommendations for Employment
IX.B.5.a. Approve Employment of District Office Consultant
Description:  Dr. Swick recommends that you approve the employment of a District Office Consultant on an hourly basis, during the 2022-2023 school year for up to 360 hours or the equivalent of 45 full days. His services will only be as requested by the Superintendent, Assistant Superintendent and/or the Finance Director. Hourly pay rate will remain the same as 2022-2022.

 
IX.B.5.b. One 4th Grade Teacher
Description:  Dr. Swick supports Mrs. Dennis's recommendation to employ a SIS 4th Grade teacher for the 2022-2023 school year, at a BS Step 1 on the salary schedule . Employment is pending compliance with all federal, state and local guidelines.
IX.B.5.c. Student Summer Workers for Custodial/Maintenance Department
Description:  Dr. Swick supports Mr. Habing’s recommendation to employ 6 student Summer workers up to 25 hours per week each, for the Custodial and Maintenance Department, for Summer 2022. Employment is pending compliance with all federal, state and local guidelines.
 
IX.B.5.d. One Assistant Director of Facilities/ Maintenance Specialist
Description:  Dr. Swick supports Mr. Habing's recommendation to approve an 8-hour, 12-month Assistant Director of Facilities/ Maintenance Specialist for the 2022-2023 school year. Employment is pending compliance with all federal, state, and local guidelines.
IX.B.5.e. One Cafeteria Employee
Description:  Dr. Swick supports Mrs. Brownlee's recommendation to retroactively approve a WMS 3-Hour cafeteria server for the 2022-2023 school year.  Employment is pending compliance with all federal, state and local guidelines.
IX.B.5.f. Approve Additional Summer hours for two SIS Teachers
 
Description:  Dr. Swick supports Mr. Feeney’s recommendation to allow two SIS teachers to work up to five full days (7.5 hours per day) during the month of August from August 1st through August 12th and be paid the per diem rate.
 
IX.C. Approve Documents 6-1-22 and 6-2-22 Addendum to current multi-year Certified Administrator / Technology Integration Contracts
Description:  Dr. Swick recommends that you approve Documents 6-1-22 and 6-2-22, including addendums to the Current Multi-Year Certified Administrator / Technology Integration Contracts, with a 4% base annual salary increase for 2022-2023 (the same as the Teachers' Union).
 
IX.D. Approve Document 6-3-22 Non-Certified Administrator Salaries
Description:  Dr. Swick recommends that you approve the salaries for the Non-Certified Administrator Salaries with a 5.00% increase (the same as the union support staff).
 
IX.E. Approve Document 6-4-22 Non-Certified/ Non-Union Salaries
Description:  Dr. Swick recommends that you approve the salaries for the Non-Certified / Non-Union Salaries with a 5.00% increase (the same as the union support staff).
 
IX.F. Approve Resolution 10-22: Adoption of 2021-2022 Budget 
Description:  Dr. Swick recommends that you approve Resolution 10-22: Adoption of 2021-2022 Budget 

 
IX.G. Approve Resolution 11-22 and confirm Treasurer of Wilmington Community Unit School District No. 209-U
 
Description:  It is Dr. Swick's recommendation that you confirm theTreasurer of Wilmington Community Unit School District No. 209-U. 
 
IX.H. Approve Resolution 12-22 Designation of School Fund Depositories and Activity Fund Depositories
Description:  It is my recommendation that you approve Resolution 12-22: designation of school fund depositories and activity fund depositories June 13, 2022.

The current depositories are:        
Illinois Investors Trust
Checking - used to make direct transfer credits to save wire charges
Money Market
Max Account
Certificates of Deposits
U.S. Treasury Bills
U.S. Treasury Notes
U.S. Treasury Bonds
U.S. Government Agencies and Instrumentalities
Commercial Paper
Any other investment, which the school district may legally purchase under the revised statutes of the State of Illinois, Certificates of Deposits, Money Market and Max Account for Professional Benefits Administration Account

Grundy County National Bank
Checking Account - used to pay bills
Payroll Checking Account - used for payroll
Money Market
Certificates of Deposit
Imprest Fund Account
Checking and Savings Accounts for School Activity Funds
Employee Benefit Fund Money Market
Employee Dental Plan
Administrative Dental Plan
Employee Benefit Plan - Claims Checking

Illinois Liquid Asset Fund/PMA Financial Network/Securities/Harris Bank
Money Market
Certificates of Deposits
U.S. Treasury Bills
U.S. Treasury Notes
U.S. Treasury Bonds
U.S. Government Agencies and Instrumentalities
Commercial Paper
Any other investment which the school district may legally purchase under the revised statutes of the State of Illinois Certificates of Deposits, Money Market and Max Account for Professional  Benefits Administration Account

First Midwest Bank of Joliet (no current activity)
Certificates of Deposit
U.S. Treasury Bills
U.S. Treasury Notes
U.S. Treasury Bonds
U.S. Government Agencies and Instrumentalities

Harris Bank, Joliet (no current activity)
Certificates of Deposit
U.S. Treasury Bills
U.S. Treasury Notes
U.S. Treasury Bonds
U.S. Government Agencies and Instrumentalities

Edward Jones (no current activity)
Certificates of Deposit
Standard  Bank  (no current activity)
Certificates of Deposit
Charter One Bank (no current activity)
Certificates of Deposits
Raymond James (no current activity)
Certificate of Deposits

 
IX.I. Accept Bid for Diesel Fuel Submitted on June 8, 2022
Description:  It is my recommendation that you accept the bid from Avalon in the amount of $93,962.00 for the Bio-Blend, and $48,362.00 for the Winter-Blend, totaling $142,324.00, submitted on June 8, 2022, for the 2022-2023 school year.
 
IX.J. Approve the Meal Prices for the 2022-2023 School Year
Description:  I support the recommendation of Tina Brownlee and Lisa Hipes to approve the Meal Prices for the 2022-2023 School Year:

Lunch prices for the 2022-2023 school year:
                                                 
                                               2020-2021     2021-2022     2022-2023
Full Price Breakfast - Grades K-5            $1.75              $1.75              $2.00
Reduced Breakfast                                      .30              .00                  $.25

Full Price Breakfast - Grades 6-8             $1.75              $1.75              $2.00 
Reduced Breakfast                                      .30                       .00          $.25                

Full Price Breakfast - High School           $2.25              $2.25              $2.50 
Reduced Breakfast                                      .30                       .00              $.25    

Full Price Lunch - Grades K-8                  $2.80              $2.80              $3.25 
Reduced Price Lunch                                 .40                       .00              $.45       

Full Price Lunch - High School                 $3.00              $3.00              $3.50 
Reduced Price Lunch                                 .40                       .00           $.50                    

Adult Lunch                                                  $3.50              $3.50              $4.00 

Adult Breakfast                                             $2.75              $2.75              $3.00

 
IX.K. Retroactively Approve the Rental of a Temporary Chiller for SIS
Description:  It is my recommendation that you retroactively approve the rental of a temporary chiller at SIS from May 1, 2022 through September 30, 2022 in the amount of $65,500.00.
IX.L.  Approve Resolution 13-22: 2022A Refunding Bond
Description:  It is my recommendation that you approve Resolution 13-22 providing for the issue of approximately $7,790,000 General Obligation Refunding School Bonds, Series 2022A, for the purpose of refunding certain outstanding bonds of the District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the execution of a Bond Purchase Agreement with Stifel, Nicolaus & Company, Incorporated, in connection with the sale of said bonds.
 
IX.M. Approve Resolution 14-22: General Obligation Limited Tax School Bonds, Series 2022B
Description:  It is my recommendation that you approve Resolution 14-22 providing for the issue of approximately $2,865,000 General Obligation Limited Tax School Bonds, Series 2022B, for the purpose of altering and reconstructing school buildings and purchasing and installing equipment therein for fire prevention and safety, energy conservation and school security purposes, providing for the levy of a direct annual tax to pay the principal and interest on said bonds, and authorizing the execution of a Bond Purchase Agreement with Stifel, Nicolaus & Company, Incorporated, in connection with the sale of said bonds.
 
IX.N. Accept Bid for 2022-2023 Building Trades Project Concrete Submitted on June 9, 2022
Description:  It is my recommendation that you accept the bid from Mancuso for the 2022-2023 Building Trades Project Concrete in the amount of $69,765.00 submitted on June 9, 2022.
 
IX.O. Approve an hourly pay rate increase for the Assistant Maintenance Managers
Description:  It is my recommendation that you approve an hourly pay rate increase of $2.58 for both Assistant Maintenance Managers for the 2022-2023 school year.
 
IX.P. Approve the Union Support Staff Agreement for the 2022-2023, 2023-2024, 2024-2025 school years with AFT Local 604
Description:  It is my recommendation that you Approve the Union Support Staff Agreement for the 2022-2023, 2023-2024, 2024-2025 school years with AFT Local 604
X. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:              Board Policy - Stephanie Southall and C.J. Dziuban

            Facilities Update/Construction Committee - Terry Anderson and Ben Stickel

            Foundation for Excellence - Tim Cragg

            Handbook Committee - Ben Stickel and Lauren Kempes

            IASB Delegate/Legislative Liaison - Peggy Kunz

            Negotiations Committee - Terry Anderson and Peggy Kunz

            TAB/Leadership Committee - Terry Anderson

            Three Rivers Governing Board - Lauren Kempes

            WILCO Board of Control - Peggy Kunz
XI. CORRESPONDENCE
Description:  None at this time.
XII. ADJOURN
Description:  Adjourn until the regular meeting on August 8, 2022 at 6:30 P.M. Closed Session will be at 5:45 p.m. The public hearing on the budget will begin at 6:15 p.m.         

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